Queensland State Emergency Service
Operations Doctrine
Business Management Directives
Administration
Amendment to Allocation
of Operational Response
Functions
Version: 1.0
Valid from: 06/01/2009
1.
BMA 22.0
PURPOSE
To outline the process relating to the amendment to the allocation of approved State
Emergency Service (SES) operational response functions.
2.
RATIONALE
To provide a process for the amendment to the allocation of operational response functions.
3.
APPLICATION
Applies to all SES members.
4.
OPERATIONS DOCTRINE INFORMATION
The allocation of operational response functions is recorded in the Register of SES
Operational Response Functions, as detailed in “BMA 21.0 Register of SES Operational
Response Functions”. In addition, the allocation of a number of operational response
functions is also duplicated in the State Register of Regional Rescue Units, a register of
roles allocated in accordance with the Department of Emergency Services’ State Rescue
Policy.
For further information on the State Register of Regional Rescue Units refer to “ODO 2.0
SES Functions and Allocation” or a copy of the State Rescue Policy which is available from
the Emergency Management Queensland (EMQ) Area Office.
This doctrine provides a process for the amendment of the allocation of operational
response functions as recorded in the Register of SES Operational Response Functions
and, where appropriate, the State Register of Regional Rescue Units.
5.
PROCEDURAL INFORMATION
5.1
AMENDMENTS
The conduct of Group Functional Audits will normally form the basis for the identification of
an amendment, however, an amendment may be requested at any time. For further
information on functional audits refer to “BMA 20.0 Group Functional Audit”.
Amendments may include addition, removal or transfer of a function or adjustment of an
accreditation level.
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BMA 22.0
For further information on functions, activities and accreditation levels refer to “ODO 2.0
SES Functions and Allocation”.
5.1.1
FUNCTION ADDITION
Where a function addition is identified for a Group a FBMA 22.0.1 Amendment to
Allocation of Operational Response Functions form is to be completed. The form
should outline the justification for the addition of the function and the manner in which
the function will be sustained by the Group including trained members and equipment
or a strategy for the training of members and the acquisition of equipment. A copy of
the current FBMR 2.0.1 Equipment Audit Record for the Group is to be attached to
the form.
An accreditation level should be nominated on the form along with details on how the
Group meets the requirements of the nominated accreditation level.
All requirements pertaining to operational functions, training, equipment and
accreditation level requirements are outlined in the operational doctrine for each
function. The relevant doctrine should be referenced to ensure that the Group is
capable of sustaining the function and to ensure that details on all aspects of the
requirements to hold the function are outlined on the form.
5.1.2
FUNCTION REMOVAL
Where a function removal is identified for a Group a FBMA 22.0.1 Amendment to
Allocation of Operational Response Functions form is to be completed. The form
should outline the rationale for the decision to request the removal of the function. In
addition, if the removal is due to the Group being unable to sustain the requirements
to hold the function a strategy for the future delivery of the function may need to be
considered and this should be included in the form.
Where the function includes a requirement for specific equipment the form should
also detail the manner in which the equipment will be distributed, following the
approval of the removal. A copy of the current FBMR 2.0.1 Equipment Audit Record
for the Group is to be attached to the form.
5.1.3
FUNCTION TRANSFER
Where a function is identified for transfer from one Group to another a FBMA 22.0.1
Amendment to Allocation of Operational Response Functions form is to be
completed. The form should outline the reason for the transfer of the function.
The transfer of a function may be relevant where one Group is unable to sustain a
function but the function is still required by the community or where a Group is being
closed or amalgamated. For further information on the amalgamation or closure of
an SES Group refer to “BMA 10.0 SES Group Closure / Amalgamation”.
Where the function being transferred includes a requirement for specific equipment,
the equipment should be transferred with the function. FBMR 5.0.1 Equipment Loss,
Disposal or Transfer forms should be completed for the equipment and attached to
the FBMA 22.0.1 Amendment to the Allocation of Operational Response Functions
form.
5.1.4
ACCREDITATION LEVEL ADJUSTMENT
Where the accreditation level of a function is identified for adjustment a FBMA 22.0.1
Amendment to Allocation of Operational Response Functions form is to be
completed. The form should outline the current and proposed accreditation levels
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BMA 22.0
and the status of the requirements for the proposed accreditation level.
All requirements pertaining to accreditation level requirements are outlined in the
respective operational doctrine for each function.
5.2
PROCESS
Where an amendment is identified a FBMA 22.0.1 Amendment to Allocation of Operational
Response Functions form is to be completed by the Area Director, EMQ or delegate. The
completed form is submitted through the EMQ Regional Office for processing in accordance
with the approval process outlined in the flowchart at Appendix A: Approval Process for
Amendments to Allocation of Operational Response Functions.
It is imperative that prior to the form being submitted, the Local Controller and Group Leader
are consulted and both must sign their acknowledgement on the form. In addition,
consultation is to be undertaken with Local Government and any other agency the amendment
may affect. Details of the consultation undertaken and the outcome are to be noted on the
form.
5.2.1
FUNCTIONS ALSO PRESCRIBED IN THE STATE RESCUE POLICY
Where the function being amended is a function also recorded in the State Register of
Regional Rescue Units, as defined in the Department of Emergency Services’ State
Rescue Policy, the relevant sections of the FBMA 22.0.1 Amendment to Allocation of
Operational Response Functions form pertaining to the State Rescue Policy are to
also be completed. In these instances, the amendment will also be required to go
through a dual approval process to ensure the amendment is approved for adoption
under both the Register of SES Operational Response Functions and the State
Register of Rescue Units.
Approval for these functions includes progression through the Regional Planning and
Coordination Team, State Rescue Committee and the Joint Operations Group in
addition to the standard EMQ chain of command.
As the State Register of Regional Rescue Units does not allocate accreditation levels,
amendments to accreditation levels will not be required to progress through the State
Rescue Policy approval process.
5.3
NOTIFICATION OF APPROVAL / NON APPROVAL OF AMENDMENT
Where a FBMA 22.0.1 Amendment to Allocation of Operational Response Functions form is
submitted, notification of the approval or non approval of the amendment will be provided to
the Regional Director, EMQ.
The Regional Director, EMQ will notify the Area Director, EMQ who will then notify the Local
Controller, Group Leader and Local Government accordingly.
5.4
COMMENCEMENT DATE OF AMENDMENT
When completing the FBMA 22.0.1 Amendment to Allocation of Operational Response
Functions form a date should be nominated for the commencement of the amendment. The
date is to be either the date of approval by the Executive Director, EMQ of the FBMA 22.0.1
Amendment to Allocation of Operational Response Functions form or where training and
equipment requirements have to be addressed, a proposed date for commencement is to be
stipulated on the form.
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BMA 22.0
6.
ADMINISTRATIVE INFORMATION
This information is to be accessible for all relevant personnel.
7.
FORMS AND TEMPLATES
FBMA 22.0.1 Amendment to Allocation of Operational Response Functions
FBMR 2.0.1 Equipment Audit Record
FBMR 5.0.1 Equipment Loss, Disposal or Transfer
8.
APPENDICES
Appendix A:
9.
Approval Process for Amendment to Allocation of Operational Response
Functions
RELEVANT LEGISLATION, POLICY AND GUIDELINES
Disaster Management Act 2003
QSES - BMA 10.0
SES Group Closure / Amalgamation
QSES - BMA 20.0
Group Functional Audit
QSES - BMA 21.0
Register of SES Operational Response Functions
QSES - ODO 2.0
SES Functions and Allocation
10.
DOCUMENT REVIEW
This document will be reviewed every 18 months or as otherwise required as a result of
identified legislative, policy and/or procedural changes.
Original Signed
Frank Pagano AFSM
Executive Director
State Emergency Service
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BMA 22.0
Appendix A
APPROVAL PROCESS FOR AMENDMENT TO ALLOCATION OF OPERATIONAL RESPONSE
FUNCTIONS
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BMA 22.0