CELEBRATE SUFFOLK SOCIAL ENTERPRISE IN THE EAST
Be Ready - How to successfully
respond to competitive grants, quotes
and tenders
Katrina Browning, Procurement Manager
Thursday 12th October 2016
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How to be ready to compete with other
organisations for funding to deliver services
The workshop will include: Being ready to bid - what can you do in advance to
prepare
 Delivering the outcomes – you know you can do it
but how do you evidence that you can deliver the
outcomes
 Recognising your value - where you are adding
value and may not recognise it, the social value
benefits you can bring to your bid
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Being Ready To Bid
What can you do in advance to prepare?
• What do you want to provide / do / influence?
• What outcomes will you be able to achieve?
• How can you evidence you can achieve those
outcomes?
• How do you know you offer VFM?
• What is your unique selling point? How can you
evidence it?
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Being Ready To Bid
What can you do in advance to prepare?
• What are your key messages you’d want to include
in any response?
• What would you want to know if you were
commissioning the service?
• Have you really responded to the criteria or have
you just written what you wanted to?
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Recognising Your Value –
Identifying Social Value
What is Social Value ?
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Social Value
A whole system approach
Almost every £ spent will have some social impact. Social
value is about more than just added value. It is more than
just re-commissioning the same old services, in the same
old way with the same old processes and asking for a little
added value on top. It encourages us to think about the
whole social value of existing and future spend, and rethink
service design, specifications and processes used to
achieve the outcomes. It encourages us to have a broader
more holistic approach and work with communities and
users of services to find better ways to meet their needs
and spend public money.
Guidance on NAVCA website
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Recognising Your Value –
Identifying Social Value
How could you add value?
• Environmental
• Social
• Economic
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Evidencing Outcomes
- Case Study
Meadow Vale Community Group was created to
fundraise for play equipment on the community field.
The group have a particular interest in ensuring that
the play area is suitable for children with additional
needs.
The play equipment is regularly vandalised by local
teenagers so the group would like to look at how they
can meet the needs of this older age group.
The local football team also uses the field for their
youth team.
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Good Practice For Providers
1. Understand the needs of the local area and
Suffolk’s priorities
2. Think about how social value can be incorporated
into your core business or can be a natural adjunct to
it, rather than forming an unrelated ‘add-on’
3. Identify your social value offer and think about how
it is relevant to the types of grants/contracts you will
be bidding for
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Good Practice For Providers
4. Articulate your social value offer - quantify the
value for money you will provide and make the case
for your social value offer being a way for
commissioners to navigate cost savings pressures
5. Use social value as a route in to commissioners helping them understand the full range of innovation
you can provide, ensuring services are well designed
for your stakeholders, and ensuring the procurement
process does not exclude certain types of provider
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Measuring and Monitoring
Social Value
• The social value outcomes will be different for each contract
depending on the service specification, desired outcomes, and what
is reasonable, relevant and proportionate
• The provider will need to demonstrate that they have understood the
contract and the authority’s corporate priorities
• Social value outcomes must be measurable
• Commissioners must give consideration to setting measures for
corporate social value priorities – in the specification and tender,
ensuring that social value has been discussed as part of market
engagement
• The Commissioner and provider should work together to co-create
measures based on what the provider included in their bid, they
should ensure this is monitored as part of contract monitoring
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Free Tender Training Sessions
Understanding The Tender Process
Monday 6th February 2017
10.00am to 4.00pm in Ipswich
Understanding The Tender Process:
Master Class - Responding To Evaluation Criteria
Friday 13th January 2017
10.00am to 1.00pm in Ipswich
https://www.suffolk.gov.uk/business-jobs-and-careers/tenders-andsupplying-us/our-tendering-process/#tab3
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Commissioning Intentions
For further information regarding our commissioning
intentions please see the links on the following
webpage
https://www.suffolk.gov.uk/business-jobs-andcareers/tenders-and-supplying-us/current-tenders/
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Hidden Needs In Suffolk
5 Years On
At a time of real challenge for many in our community,
the report from the Suffolk Community Foundation
offers a timely, accessible, evidence-based picture of
need and deprivation in the county to help us all
improve the lives of Suffolk residents
http://suffolkcf.org.uk/publications/hidden-needs-2016/
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Find all of our opportunities
Advertised via:
• Suffolk Sourcing - this includes opportunities relating to
Suffolk Borough and District Councils
• Contracts Finder - for contract notices below the
minimum threshold
• Tenders Electronic Daily (TED) - for contract notices
placed in the Official Journal of the European Union for
goods, services and works over the threshold (currently
£173,934)
• Twitter @SuffolkSourcing
• suffolkonboard.com for opportunities for public bus
services and home to school transport
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Suffolk Sourcing
• Suffolk Sourcing is an E-Tendering and Contract Management
System jointly operated by us and the Suffolk District and Borough
Councils
• Suffolk Sourcing is a secure online procurement system, enabling
you to:
– see and download any current tender opportunities advertised by one of the
Suffolk councils
– respond to and upload bids / submissions for tenders
– see details of existing contracts currently in operation between us, the District
and Borough councils and suppliers
• Once you have identified an opportunity using the routes above, you
will need to register for free at www.suffolksourcing.co.uk in order
to download the relevant tender documentation
• Please refer to the user guides held on the system to assist you with
registration and responding to tender opportunities
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Any Queries Contact
Katrina Browning
Procurement Manager – CYP
[email protected]
tel. 01473 264490 / 07787 807 898
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