Status of FAIR
D. Krämer Dec. 1&2, 2010 – 4th MAC Meeting
Contents
 FAIR Convention signed
 FAIR GmbH founded
 FAIR Governance
 Organization Chart FAIR GmbH
 Funding Situation
 In Kind Contracts
 Managing the ACC Project
 Status of Site & Buildings
D. Krämer MAC 4
2
Signing the Convention and Founding FAIR GmbH
4 October 2010
at
Biebrich Castle
D. Krämer MAC 4
After Council Party
D. Krämer MAC 4
Partners Signing the Convention
Shareholders of FAIR GmbH:
Preparing to join in:
D. Krämer MAC 4
The FAIR Governance Structure
Council
Admin. Finance
Committee
Science Council
In Kind Review
Board
FAIR Managing Board
Managing Directors
Technical
Director
D. Krämer MAC 4
Research
Director
Director
Site &
Buildings
Administr
ation
MAC
Organisational Chart of FAIR GmbH
• Weekly management
board meetings
Council
Director‘s Office
Council Matters Office
B. Sharkov
Technical Director
D. Krämer
Project Office
Legal Advisor
Managing Directors
B. Sharkov (Chairman), S. Richter
Research Director
acting B. Sharkov
3rd Party Funding
Officer
S. Richter
Director
for Site & Buildings
acting D. Krämer
Administration
S. Richter
Controlling and
Ressource Planning
Acc-Liason
Finances
Technical Follow-up
In-kind coordination
D. Krämer MAC 4
Technical Division Recruitments
• Recruitment
•
•
•
•
FAIR Head Technical Follow Up
Search for additional candidates necessary;
interviews in December scheduled
FAIR Head In-Kind Coordination
Interviews on November 16, 2010 (negotiations started)
2 Assistants Technical Follow Up
Selection Committee meeting in Nov. 2010
interviews scheduled for December
2 Assistants In Kind Coordinator
Selection Committee meeting in Nov. 2010
interviews scheduled for December
D. Krämer MAC 4
FAIR Site & Buildings Recruitments
• Recruitment
•
•
•
FAIR Head Site & Buildings
Interviews on October 28 (negotiations started)
Architect
Selection Committee meeting in Dec. 2010
Civil Engineer
Selection Committee meeting in Dec. 2010
D. Krämer MAC 4
Research Division Recruitments
• Research Director to by approved by Council (7 Dec. 2010)
• nominations by the collaborations started for
•
•
(4) Technical Coordinators
(4) Resource Coordinators
D. Krämer MAC 4
FAIR Costing Issues Confirmed
Accelerator


costs defined by Costbook (CB) V 5.0 as of price basis 2005
In total 382 M€
Experiment
 baseline experiment funding: 78 M€
Civil Construction
 cash contributions to civil construction (400 M€) + add. Site dep. costs
 75 % Germany, 25 % other FAIR Member States
 Site dependent cost 95 M€ (2/3 BMBF, 1/3 Hessen)
Personnel
 accelerator coordination personnel accounted for in Costbook
 (1440 FTE) over construction period
 400 FTE for FAIR GmbH over 8 years period + personnel for site & buildings
In total equivalent to150 M€ (German in kind contribution)
& FAIR GmbH running cost 17 M€
D. Krämer MAC 4
FAIR In-Kind Contribution Rules
For an in-kind contribution the amount to be taken into account
as a part of the total contribution by a Shareholder to the
construction costs (as recorded in the Convention), associated
with items to be delivered under the contract with the
Shareholder, shall be based on the price 1st of January 2005
of such items as established in the latest version of the cost
book.
Any price variations of these items are the joint risk of the
Contracting Party and the Shareholder, subject to the
conditions specified in the Technical Documents 5 to the
Convention.
D. Krämer MAC 4
FAIR Cash Contribution Rules
For a cash contribution the amount to be taken into account as
a part of the total contribution by a Shareholder to the
construction costs (as recorded in the Convention) shall be
subject to indexation with reference to 1st of January 2005,
using the annual EU inflation index for industrial manufactured
goods (EUROSTAT).
In practical terms such cash contribution shall be accordingly
adjusted at the time of payment.
D. Krämer MAC 4
Commitments of Contracting Parties in the FAIR Project
Contracting Party
Contribution [M€]
All numbers at price level 2005!
Finland
French Republic
Federal Republic of
Germany
5.00
27.00
705.00
Republic of India
36.00
Republic of Poland
23.74
Romania
11.87
Russian Federation
178.05
Republic of Slovenia
12.00
Kingdom of Sweden
10.00
Total
D. Krämer MAC 4
1.008,66
Spain expected to join soon
(11.87 M€)
China and UK want to contribute
to experiments
(6.6 M€)
Project costs (1027 M€)
Cost to Completion
Civil Construction
Sum
2005
400
Sum
2009
463.00
Indexation p.a.
relative annual costs
annual costs
Accelerator and
personnel
Experiment funding
FAIR GmbH
personnel and
running cost
0.00%
0.70%
3.24
2010
3.00%
1.30%
6.20
2011
2012
2013
2014
2015
2016
2017
2018
3.00%
2.50%
12.28
3.00%
3.00%
3.00%
3.00%
3.00%
3.00%
5.80% 10.80% 17.70% 21.70% 21.30% 12.90%
29.34
56.28
95.00 119.97 121.29
75.66
Sum
2018
550.68
3.00%
5.20%
31.41
502
553.00
637.35
78
90.00
106.63
47.00
47.00
52.70
total annual costs
Grand total
2009
5.68
15.78
1027.00 1,153.00
38.87
98.59
196.18
320.95
248.90
196.63
176.77
49.00
1,347.36
German contribution to 'site-related' civil construction costs
95.00
110.00
110.00
Sum: 1457
all values in M€
D. Krämer MAC 4
Roles and Responsibilities in the Project
• FAIR is owner of the project and is responsible for the successful design,
construction, commissioning and operation of the FAIR facility.
• FAIR controls the strategy, the policy and the implementation of the project,
and draws up and executes its scientific programme.
• FAIR recognises the expertise of GSI in the field of heavy ion accelerators
and GSI’s proven practice of close international collaboration with other
research organizations in the construction of particle accelerators.
• Therefore, FAIR and GSI enter into a close collaboration in the construction,
the commissioning and the operation of the FAIR facility.
FAIR shall act as the principal,
and GSI shall act as an agent with operative tasks.
D. Krämer MAC 4
FAIR-GSI Contract Structure
D. Krämer MAC 4
GSI in-kind contribution: Technical Follow-up
GSI staff will contribute to FAIR share relevant through the
technical follow-up of the FAIR accelerator components
• compiling specs and standards
• follow-up of in-kind contributions
• follow-up of procured components
• monitoring, controlling of Milestones and Deliverables
• monitoring, controlling of installations
• monitoring, controlling of commissioning w/o beam
D. Krämer MAC 4
S.
18
Focus on In-Kind Contract and Specifications
A set of specifications describes the contractual framework,
the functional requirements, the shipping and assembly definitions and the acceptance criteria.
The set of specifications is based on the
FAIR Convention and the Tech. Doc. 4





Contract
Contract
GS
Contractual and legal conditions for each In-Kind Contribution
General Specifications (GS)
Technical Specifications and requirements which are valid for all FAIR accelerators.
Common Specifications (CS)
Technical Specifications and requirements which are valid for a Technical System
(like Common Remarks for RF Systems, Common Remarks for Magnets,
Normal Conducting)
Functional Specifications (EF)
Detailed and individual specifications and requirements for each Accelerator
Attachments, related documents
Common
Specifications
Functional
Specifications
Attached and related documents like
TDRs, Parameter Lists, Standards, AGBs
etc.
D. Krämer MAC 4
The AAB – Managing the ACC Subproject
All Accelerator Board Kick Off Meeting on Dec. 7, 2010
D. Krämer MAC 4
Next Steps
• Meeting with Polish cryo-experts scheduled for December
• Meeting with Indian experts scheduled for January 2011
• Technical Specifications to the In Kind Contracts under
preparation (First IKRB meeting on Feb 10, 2011)
• Preparation for procurement of non-in-kind components
(S-FRS, SIS100) in 2011 (long term deliveries)
D. Krämer MAC 4
Scope of the Modularized Start Version
FAIR is composed from weakly linked individual building blocks
2003
FAIR Project Proposed - CDR - Recommendation for Realization in three stages
Year
FAIR Baseline Technical Report - Entire Facility
2005
2007
2009
Phase A
Module 0
SIS100
Module 1
Exp areas
CBM/hades
APPA
Module 2
S-FRS
fixed target
area
NuSTAR
Modularized Start Version
D. Krämer MAC 4
Phase B
SIS300
Module 3
pbar facility
incl. CR
for PANDA
option for
NuSTAR
Module 4
LEB for
NuSTAR
NESR for
NuSTAR &
APPA
FLAIR for
APPA
Module 5
RESR
intensity for
PANDA &
parallel
operation
with
NuSTAR &
APPA
Phase B
SIS300
Modularized Start Version
APPA
Module 4:
low energy RIB and
Module 5:
RESR storage ring
Module >5:
NESR, FLAIR, SIS300, ER ..
D. Krämer MAC 4
Module 0:
SIS100 and connection
to existing GSI injector
Module 1:
Experimental areas (CBM)
Module 2:
Super-FRS
Module 3:
High-energy antiprotons
(p-linac, pbar-target, CR,
HESR)
Planning Documents for Scrutinizing by hbm
and 40 folders more for the MSV
120 folders for scrutinizing handed to hbm Sept. 22, 2009
and textures (documents for MSV) end April 2010
August 30, 2010 „Baufachliche Stellungnahme“ to OFD →BMBF&BMVBS
November 8, 2010 BMBF states „Kostenobergrenze“ for Site & Buildings:
572 M€ (MSV = 61800 sqm „NF“), 722 M€ (full FAIR buildings = 83272 sqm „NF“).
D. Krämer MAC 4
Site and Buildings
• Kick Off 2nd Planning Phase (Sept. 22nd 2010)
• Meetings with users to:
- finalize details of buildings
- include details of media transport in the buildings
(quite some delay as input data are in-complete)
• Target: Application for Buildings Permit in May 2011
• In parallel: Application to Radiation Safety Authority
• Establishment of Change Management System
• Goal & Milestone: December 2011 - Begin of site preparation
(tree cutting, etc...)
D. Krämer MAC 4
Finalize 3D Modeling
D. Krämer MAC 4
Check Injection and Extraction Building at SIS100/300
Goal: get documents which are ready for approval and are basis for
detailed planning in 2011.
D. Krämer MAC 4
Masterplan Modules 0-3
D. Krämer MAC 4
Road Map FAIR Site & Buildings
2009
1
2010
2 3 45
2011
6 7
2012
2013
2014
2015
8
1 Handing in of preplanning documents to hbm (FAIR full version)
2 Clarification of user requirements Modularized Start Version (MSV)
3 Start revised preplanning for MSV
4 Approval of revised planning for MSV
5 Preparation of documents for building permit
6 Expected approval for (partial) building permit
7 Start site preparation (clearing trees)
8 Award contracts on civil construction work lot 1 … n
9 Completion of civil construction work lot 1 … n
10 Start installation of accelerators and detectors
D. Krämer MAC 4
2016
9 10
2017
FAIR – Facility for Antiproton and Ion Research
Start of first experiments in 2017/2018
D. Krämer MAC 4
Focus of the Meeting the Working Horse of the Facility
D. Krämer MAC 4