MAJOR COMPONENTS
SPECIFIC TO WAG EVENTS
Always refer to the Technical Rules & Regulations found at
www.gymnasticsontario.ca
SCHEDULING
SO IMPORTANT TO THE SUCCESS OF YOUR MEET!
GO
COMPETITIONS
• TOUR SELECTION AND ONTARIO CHAMPIONSHIPS
• THE SCHEDULE WILL BE CREATED BY THE APPROPRIATE
PROGRAM MANAGER AND THE EVENTS MANAGER
• HOST CLUBS MAY REQUEST INPUT
THE HOST CLUB IS RESPONSIBLE FOR SCHEDULING
QUALIFYING
COMPETITIONS
&
INVITATIONAL
COMPETITIONS
*NOTE THAT FOR QUALIFYING COMPETITIONS THE
SCHEDULE MUST BE SENT TO THE EVENTS MANAGER NO
LATER THAN 6 WEEKS BEFORE THE EVENT FOR APPROVAL.
CONSIDERATIONS
• COMPETITION FORMAT AND WARM UP OPTION
• REFER TO TECH REGS FOR WARM UP TIMES
• NUMBER OF TOTAL ATHLETES
• JUDGES AVAILABLE
• REGISTRATION TIME
• MARCH IN TIME
• WARM UP TIME
• COMPETITION TIME
• AWARDS TIME
• BREAKS FOR JUDGES
YOUR SCHEDULE
WHAT DO YOU WANT YOUR WEEKEND TO LOOK LIKE?
• HOW MANY ATHLETES ARE YOU ABLE TO
FIT INTO THE WEEKEND (2 DAYS OR 3
DAYS)?
• GROUP THE SESSIONS BY COMPETITIVE LEVEL AND
THEN BY AGE (BETTER TO HAVE YOUNG ATHLETES
TOGETHER AT THE START OF THE DAY AND OLDER
TOGETHER LATER)
• HOW LONG DO YOU WANT YOUR DAYS
• WHEN YOU KNOW HOW MANY ATHLETES PER
TO BE?
SESSION YOU NEED TO DETERMINE HOW MANY
• HOW MANY SESSIONS PER DAY?
ATHLETES IN A ROTATION
• 37-40 ATHLETES = 10 PER ROTATION
• DO NOT COMBINE LEVEL 1-3 ATHLETES
WITH LEVEL 4+ ATHLETES IN THE SAME
SESSION
• 33-36 = 9 ATHLETES PER ROTATION
• 29-32 = 8 ATHLETES PER ROTATION
• 25-28 = 7 ATHLETES PER ROTATION
• 21-24 = 6 ATHLETES PER ROTATION
OPTION 1 – SHARED FLOOR
• THIS OPTION IS USED WHEN YOU HAVE SPACE FOR 2 SETS OF EQUIPMENT, BUT ONLY ONE FLOOR
• 2 PANELS OF JUDGES
• FLOOR WILL DETERMINE THE AMOUNT OF TIME NEEDED FOR EACH ROTATION
• BEST TO NOT EXCEED 32 ATHLETES PER SET OF EQUIPMENT BUT CAN GO TO 40
• FORMAT:
• 8 ATHLETES FROM SIDE A AND 8 ATHLETES FROM SIDE B
• 4 FROM EACH SIDE (8 TOTAL) WARM UP ON THE FLOOR FOR UP TO 1 MINUTE PER ATHLETE (8 MINUTES)
• THE FIRST ATHLETE FROM SIDE A COMPETES, AS SOON AS THEY PRESENT TO THE JUDGES, THE FIRST ATHLETE FROM SIDE
B BEGINS COMPETING WHILE THE JUDGES FROM SIDE A ARE JUDGING THEIR FIRST ATHLETE
• THIS PROCESS CONTINUES UNTIL ALL 8 ATHLETES HAVE COMPETED AND THEN THIS IS REPEATED FOR THE REMAINING 8
ATHLETES.
• TIME IS DETERMINED AS SUCH: 8 MINUTE WARM UP FOR FIRST GROUP, PLUS 8 MINUTE WARM UP FROM THE SECOND
GROUP = 16 MINUTES. USING A LEVEL OF ATHLETE WHO HAS A MAXIMUM FLOOR ROUTINE TIME OF 1 MINUTE
WOULD THEN ADD 16 MINUTES TO THE ROTATION. THEREFORE THE ROTATION WILL BE A MINIMUM OF 32 MINUTES
LONG. HOWEVER, BUFFER TIME MAY BE NEEDED FOR ATHLETES TO WALK ON AND OFF THE FLOOR AS WELL AS
STARTING THE SECOND GROUP OF ATHLETES. 35-40 MINUTES PER ROTATION SHOULD BE SUFFICIENT.
• THE COMPETITION TIME WOULD BE DETERMINED AS SUCH: 40 MINUTES PER ROTATION X 4 ROTATIONS = 160 MINUTES
DIVIDED BY 60 MINUTES = 2.6 HOURS NEEDED FOR THE COMPETITION
OPTION 2 (STANDARD)
• ATHLETES CONTINUE TO ROTATE TO EVENT AS SOON AS THE ROTATION IS COMPLETE
• 1 PANEL OF JUDGES
• COMPETITION TIME IS DETERMINED BY THE WARM UP TIME OF THE LONGEST EVENT FOR THE
HIGHEST LEVEL OF ATHLETES
• ALSO DETERMINED BY THE LARGEST ROTATION
• IDEAL MAX NUMBER IN THE SESSION IS 32 (8 PER EVENT) SO THAT WARM UPS DO NOT HAVE TO BE
SPLIT
• IF THERE ARE 33 ATHLETES IN THE SESSION, YOU MUST USE THE AMOUNT OF 9 ATHLETES IN A ROTATION
TO CALCULATE THE COMPETITION TIME.
• FORMAT: PLEASE SEE SUMMARY CHART IN THE MEET DIRECTORS’ MANUAL FOR BREAKDOWN OF
TIME NEEDED PER ATHLETE FOR EACH LEVEL
• # OF ATHLETES IN LARGEST ROTATION X # OF MINUTES NEEDED PER ATHLETE = TIME PER ROTATION.
• MULTIPLY THIS NUMBER BY 4 ROTATIONS TO GET THE TOTAL COMPETITION TIME
• DIVIDE THAT NUMBER BY 60 (MINUTES) TO DETERMINE HOW MANY HOURS THE COMPETITION TIME
ATHLETE DRAW
Refer to Technical Rules and Regulations for specific rules regarding athlete rotations and start order
GO COMPETITIONS
• TO BE DONE BY THE SPECIFIC PROGRAM MANAGER AND EVENTS MANAGER
• RANDOM DRAW IS CONDUCTED THROUGH BEYOND THE SCORES
QUALIFYING & INVITATIONAL COMPETITIONS
• REFER TO THE TECHNICAL RULES AND REGULATIONS FOR CRITERIA
• HOST CLUB’S RESPONSIBILITY
• CAN BE COMPLETELY RANDOM
• CAN BE STRATEGIC TO KEEP A CLUB TOGETHER/HELP COACHES
• PLEASE SEE THE TECHNICAL RULES AND REGULATIONS REGARDING SPECIFIC REQUIREMENTS WHEN
CONDUCTING THE ATHLETE DRAW
• NEED TO BE AWARE THAT IN BTS THE CLUBS TO START ON EACH EVENT ARE RANDOM, BUT ARE OFTEN IN
ALPHABETICAL ORDER IN THE RANDOM START ORDER WITHIN THE ROTATION
• ALWAYS TRY TO HAVE ONLY ONE LEVEL IN THE ROTATION (PREFERRED ONE LEVEL THROUGHOUT THE SESSION)
JUDGES
SECURING JUDGES
• QUALIFYING COMPETITIONS (2 JUDGES PER EVENT)
• LEVEL 3-5
• CCJ IS ASSIGNED BY GO, HOST IS RESPONSIBLE FOR
SECURING REMAINING JUDGES
• LEVEL 6-10
• INVITATIONAL COMPETITIONS (2 JUDGES PER
EVENT)
• HOST IS RESPONSIBLE FOR SECURING CCJ AND ALL
JUDGES
• HOST IS RESPONSIBLE FOR EXPENSES
• BEST TO SECURE EARLY AND CONFIRM
• CCJ AND ALL JUDGES ARE ASSIGNED BY GO
• HOST IS RESPONSIBLE FOR EXPENSES
• SECURE EARLY AND CONFIRM
• GO MEETS (3 JUDGES PER EVENT)
• ALL JUDGES AND CCJ ARE ASSIGNED BY GO
• HOST IS RESPONSIBLE FOR EXPENSES
JUDGES CONTINUED
• COMPULSORY LEVEL 5 JUDGES: ARE PERMITTED TO JUDGE LEVEL 1‐5 COMPULSORY GYMNASTS
ONLY
• OPTIONAL LEVEL 9 JUDGES: ARE PERMITTED TO JUDGE LEVEL 1‐9 GYMNASTS (D2/E PANEL ONLY
FOR LEVEL 10)
• OPTIONAL LEVEL 10 JUDGES: ARE PERMITTED TO JUDGE LEVEL 1‐10 AND NATIONAL GYMNASTS
• THE REQUIRED SCHEDULING FOR QUALIFYING COMPETITIONS WITH LEVEL 1-10 ATHLETES IS LEVEL
1-5 ON FRIDAY WITH LEVEL 6-10 ON SATURDAY AND SUNDAY DUE TO JUDGING AVAILABILITY
JUDGES CONTINUED
PACKAGE & INFO
•
•
BEFORE COMPETITION
•
CALL TO MEET
•
COMPETITION VENUE INFO
•
SCHEDULE AND MEETING TIMES
•
ACCOMMODATION INFO
•
LIST OF ALL JUDGES
AT COMPETITION
•
UPDATED SCHEDULE AND DRAW
•
INVITATION TO SOCIAL EVENTS
•
HONORARIUM FORMS
•
CCJ REPORT FORM
MEETING ROOM
•
•
•
MEETING MAY NOT START EARLIER
THAN 8:00AM
MUST BE AVAILABLE AT LEAST 30
MINUTES PRIOR TO MEETING TIME
AND AVAILABLE FOR 15 MINUTES
AFTER
MUST BE ABLE TO COMFORTABLY
ACCOMMODATE THE NUMBER OF
JUDGES YOU NEED FOR YOUR
COMPETITION
EXPENSES
•
MILEAGE
•
HONORARIUM
•
ACCOMMODATIONS
•
JUDGES ARE PAID
HOURLY
SCORING
ELECTRONIC – BEYOND THE SCORES OR OTHER SYSTEM