Project: Improving accessibility of
digitally created archives
Presentation for the Nordic Elark-seminar
in Iceland 2011
Olav Hagen Sataslåtten
Seksjonssjef, Digital Depot
Project: Improving accessibility of
digitally created archives
Our application is shaped
in accordance with core
principles of ‘The
National Archives
Strategic Plan 2014, The
Digital Challenges ofthe
National Archives’.
Project: Improving accessibility of
digitally created archives
The National Archives shall
ensure that archives which
have significant cultural or
scientific value, or that
maintains administrative,
legal or welfare-related
documentation requirements
will be preserved and
made available for research.
Project: Improving accessibility of
digitally created archives
 This is the overall strategy of
development up until 2014.
 The development of the
Search & Viewer-module in
order to provide easier
access to our material for
individual researcher and
research institutions and
projects are part of this
scope.
Project: Improving accessibility of
digitally created archives
With its national responsibility,
the National Archive must
meet the expectations of
contribution to common
solutions in the areas of
records creation, long term
preservation and the making
available of digital
information to researchers.
Intern bearbeiding
Loggfunksjon(er)
DSM
Operasjon(er)
AIP(er)
Bestilling
DIP
Viewer
ASTA
Arkivportalen
Søk
Bruker
Adgangskontroll
Rapportgenerator
Download
Database
Spesifikke
visningsbilder
Alternative visningsmuligheter
 The Search & Viewer Module will
Project: Improving accessibility of
digitally created archives
be one of the key elements in
providing relevant information
from our digital repositories
towards the requirements of each
individual researcher.
 Accesscontrol will be managed
by permissions and roles based
on existing agreements.
 To enable this, functional
interface and common structures
in a number of areas such as
metadata structures will be
implemented.
Modus
operandi
 A repository object is received, validated
and stored in the Digital Repository,
including its information structure.
 A Submission Agreement (SA) is made
between the current producer and the
National Archives. The Agreement
provides responsibility for the material.
 A researcher might formulate a query
related to information on one or several
archive objects.
 The Search & Viewer Module will return
a compilation of the archival objects
found in the shape of specified metadata
related to the current archival objects
Modus
operandi
 Options will range from
information about a number of
cases involving multiple parties or
a comprehensive, overall picture
of an institution or individuals
involvement in one particular
case or area.
 Searches will be done by
navigating in information
presentation structures in a "tree
form" ranging downwards, but
also from a downloaded package
of files.
Example
Sequences
 A researcher chooses –based on
queries -to request the downloading of
one or more archival objects.
 The Digital Repository receives the
order, checks that it is accepted within
the frame of agreements embedded in
the contracts or agreements register.
 A query is created based on the order
from the researcher or research
institution, and the search in the Digital
repositories is performed.
 The search results are delivered to the
Search & Viewer Module, and then
made available to the researcher.
Example
Sequences
 We will a continuous development of our
online catalog and source site in
conjunction with the module we are
seeking funding for, thereby facilitating a
stringent solution in which researchers
may access our material.
 Researchers will be given access to use
the “open” parts of the Digital
Repositories online. To accommodate
statistical needs they can generate
aggregates online.
 The same applies for researchers who
will need to access the closed parts of
repository. This will potentially be made
available for international research in
cooperation with Norwegian research
institutions.
Example
Sequences
 The present application for funding describes
the outline of a generic solution which
potentially embraces a wide specter of
research disciplines.
 The solution will have functionality that
encompasses research in the solution itself
and the fields of research by which the
solution is assisting.
 By making the digital archives more
accessible, we are making it possible to
accommodate the researchers‘ requirements
for research material in a much more precise
and effective manner.
 Implementation of a digital tool constitutes in
itself a more adequate method of access,
introducing an instrument developed
specifically to meet the various requirements
that a researcher will undoubtedly present in
a wider and wider scope onto The National
Archives.
Vision
 We are certain that the
development of a Search &
Viewer Module for our Digital
Repositories will accommodate a
much wider and useful platform
for individual researchers and
research institutions alike.
 The demands for adequate digital
tools for the usage of digital
material is ever-expanding, and
the present application to
Forskningsrådet highlights on its
own accord the wide implications
of needs related to accessibility
and user-friendliness.
The future
 The National Archives has
already acquired electronic
archives which have been of
interest to researchers, and our
national legislation safeguards
the fact that we will receive more
and more in the years to come.
 It is therefore of national
importance that we will be able to
make this material available for
research, and the present
application for funding of this
module must be seen within that
scope.