CPRS District 10
Board Position Description
PRESIDENT
FUNCTION
Preside at meetings of the Executive Board, Board of Directors and general
meetings of the District. Represent the membership at the District level.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Chair monthly District 10 Board of Directors meetings and meetings of
the Executive Board.
Establish dates, times and locations for District 10 Board of Directors
meetings.
Prepare agendas for District 10 Board of Directors meetings and
Executive Board meetings and ensure board members receive
information prior to meetings.
Review District 10 Board of Directors meeting minutes and financial
reports for accuracy.
Represents the membership at the District level and attend District 10
sponsored events.
Receive correspondence from State office and other Districts, etc. and
ensure appropriate disbursement to District 10 Board of Directors.
Represent District 10 at the annual CPRS District/Section Summit.
Sit on Awards and Citations planning committee.
Sit on Awards and Installation Banquet planning committee.
Preside over the District 10 Board Transition meeting in April.
TIME LINE
April/May
Conduct installation dinner
Begin District Board of Directors meetings
June
Establish Board of Directors Goals and Objectives
July
Adopt budget
July-September
Approve Committee Chairs
December
Attend District/Section Summit
February/March
CPRS Conference
CPRS District 10
Board Position Description
PRESIDENT - ELECT
FUNCTION
Serve as a voting member on the District 10 Board of Directors and
Executive Board. Interact with the President and provide support for the
office in preparation for assuming the responsibilities of the Presidency.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
Attend monthly District 10 Board of Directors meetings and meetings
of the Executive Board.
In the absence of the President and Past President, preside over
District 10 Board of Directors meetings, Executive Board meetings and
District meetings.
Serve on District 10 Executive Board.
Appoint Committee Chairs to the Awards and Citations, Banquet,
Scholarship and Mentor committees.
Assist with the appointment of the Recreation Leaders Training
Consortium co-chair and sit on committee by attending monthly
consortium committee meetings and trainings.
Attend the annual District/Section Summit.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
June
Establish Board of Directors Goals and Objectives
July
Adopt budget
July-September
Appoint Committee Chairs
December
Attend District/Section Summit
February/March
CPRS Conference
CPRS District 10
Board Position Description
PAST PRESIDENT
FUNCTION
Serve as a voting member on the District 10 Board of Directors and
Executive Board. Serve in an advisory capacity to the President.
RESPONSIBILITIES
1.
Chair monthly District 10 Board of Directors meetings and, in the
absence of the President, presides over meetings of the District 10
Board, Executive Board and District Meetings.
2.
Assist President with the administration of the District 10 Board of
Directors.
Serve as Chair of the Nominations and Bylaws Committees. Facilitate
3.
nominations process.
4.
Serve on the District 10 Executive Board.
5.
Distribute Professional Development information to the membership.
6.
Distribute Past President Scholarship letter to Past Presidents.
7.
Distribute Mark Feldman Professional Volunteer of the Year Award
nomination form to the Board of Directors.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
July-August
Appoint Committee Members to Nominations
and Bylaws Committees
November
Submit list of proposed candidates/slate to Board of
Directors for approval
January-February
Submit list of proposed candidates to general
membership for voting
Distribute Professional Development information to the
membership
Send Past President Scholarship letter
Send Professional Volunteer nomination letter
February/March
CPRS Conference
CPRS District 10
Board Position Description
VICE PRESIDENT OF
TRAINING AND DEVELOPMENT
FUNCTION
Serve as a voting member on the District 10 Board of Directors and
Executive Board and serve as District 10 liaison between District 10 Board of
Directors and State Board through the Region 5 Representative.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
Attend monthly District 10 Board of Directors meetings.
Serve on District 10 Executive Board.
In the absence of the Region 5 Representative, communicate pertinent
information form the State Board to the District 10 Board and
membership.
Work with the Region 5 Representative to assist with the coordination
of the Region 5 Mini-Conference. (if applicable)
Oversee and assist training and program development coordinated by
various District 10 Board members and committees as required.
Participate on all committees and meetings as required, representing
District 10.
TIME LINE
Monthly
Communicate with Region 5 Representative
April/May
Attend installation dinner
Begin District Board of Directors meetings
September-March
Coordinate Region 5 Mini-Conference (if applicable)
February/March
CPRS Conference
CPRS District 10
Board Position Description
VICE PRESIDENT OF
COMMUNICATIONS AND CORRESPONDENCE
FUNCTION
Prepare, record and distribute District 10 Board Correspondence and
publications. Serve as a voting member on the District 10 Board of
Directors.
RESPONSIBILITIES
1.
2.
Attend monthly District 10 Board of Directors meetings.
Record minutes of each District 10 Board of Directors meeting. Update
minutes from past meetings as corrected.
Prepare and distribute (electronically) the Ten Type newsletter to be
3.
published three (3) times per year. Responsible for collecting and
preparing the layout, content, article preparation and editing.
4.
Distribute pertinent information on District events and activities to
membership.
5.
Review flyers prior to distribution to the membership.
6.
Prepare letters, cards, etc., as requested by the District 10 Board of
Directors.
Act as Membership Chairperson for the District with duties that include
7.
mailing new member packets on a monthly basis.
8.
Update District 10 Program Calendar and Library on the CPRS
Communities website.
TIME LINE
Monthly
Send minutes from each District 10 Board of Directors
meeting to CPRS State office
Weekly
Email pertinent information to membership
May
Obtain District 10 letterhead for correspondence
Begin District Board of Directors meetings
Prepare timeline for Ten Type publication
August-April
Prepare three (3) issues of the Ten Type
February/March
CPRS Conference
CPRS District 10
Board Position Description
VICE PRESIDENT OF
FINANCE
FUNCTION
Serve as a voting member on the District 10 Board of Directors. Perform
Treasurer functions for District 10 Board of Directors.
RESPONSIBILITIES
Attend monthly District 10 Board of Directors meetings.
Arrange transfer of signature for the District 10 bank accounts.
Receive and disburse all District funds on approval of the District 10
membership and/or the District 10 Board of Directors.
4.
Reconcile District checking and savings accounts with bank
statements.
5.
Provide monthly financial reports at District 10 Board of Directors
meetings.
Provide annual audit of District 10 financial accounts for presentation
6.
to the District 10 Board of Directors and the CPRS State Office.
7.
Prepare annual District 10 budget in cooperation with the Executive
Board.
8.
Prepare recommendations for fiscal action for the District 10 Board of
Directors.
Invoice and reconcile payments for all District 10 coordinated events
9.
and trainings.
TIME LINE
1.
2.
3.
April 30
End of District 10 Fiscal Year
Prepare year-end financial report
April/May
Attend installation dinner
Begin District Board of Directors meetings
Update signature cards for bank accounts
Provide Board with Budget Preparation forms
May 1
Beginning of District 10 Fiscal Year
May 30
Collect Budget preparation forms
June
Present proposed budget to District 10 Board
CPRS District 10
Board Position Description
VICE PRESIDENT OF
PROGRAMS
FUNCTION
Chair Program Committee and assume responsibility for coordinating all
General Membership Meetings and District programs. Serve as a voting
member on the District 10 Board of Directors.
RESPONSIBILITIES
1.
2.
3.
4.
5.
Attend monthly District 10 Board of Directors meetings.
Organize and compile yearly activity calendar for District 10 which lists
all activities by month including date, time and location. Collaborate
with other related professional organizations (SCMAF, WILS, etc.) to
establish a coordinated calendar.
Directly coordinate (or collaborate with other professional
organizations, Districts or Sections) a minimum of three (3) trainings
and/or workshops per year for District 10.
Coordinate two (2) socials each year for the District 10 membership.
Preside at General Membership Meetings in the absence of the
President.
TIME LINE
Monthly
Provides updates to the activity calendar
April/May
Attend installation dinner
Begin District Board of Directors meetings
September-April
Provide at least three (3) trainings and/or workshops
February/March
CPRS Conference
CPRS District 10
Board Position Description
VICE PRESIDENT OF
FUNDRAISING
FUNCTION
Coordinate all District 10 Board of Directors fundraising efforts. Serve as a
voting member on the District 10 Board of Directors.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
Attend monthly District 10 Board of Directors meetings.
Raise funds for scholarship programs. Include a sponsorship pamphlet
and associated correspondence.
Act as clearing house for all corporate sponsorships.
Keep records and prepare marketing materials for District 10
fundraising efforts.
Coordinate District 10 financial support of the Political Action
Committee (PAC) through various means (raffles, pass the hat, etc.) at
all District programs and trainings.
Serve as liaison to Section and Committee Representatives for
coordinated fundraising efforts.
TIME LINE
April/May
Attend installation dinner (start fundraising at the
dinner)
Begin District Board of Directors meetings
August
Update sponsorship pamphlet
September
Compile an expanded list of potential sponsors
November
1st request letter sent to sponsors
January
Follow-up with a letter, email or phone call to potential
Sponsors
February/March
Coordinate with scholarship committee and make
contact with sponsors for banquet attendance
CPRS Conference
CPRS District 10
Board Position Description
ADMINISTRATORS’ SECTION
REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors. Act as
liaison between Administrators’ Section for the District and the State Board.
Serve as District Legislative Representative.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
8.
9.
Attend monthly District 10 Board of Directors meetings.
Attend State Section meeting or obtain information from
Administrators’ Section Representative and report State Board actions
to District 10 Board of Directors and Section members.
Calendar and coordinate meetings of interest to Section members.
Prepare reports for District 10 Board of Directors detailing Section
activities and events.
Participate in all meetings, express views of Section membership.
Publicize Section meetings through email and Ten Type articles.
Attend monthly Legislative Committee conference calls.
Communicate Legislative Advocacy information to District 10 Board of
Directors.
Submit Legislative updates for publication in Ten Type.
TIME LINE
Monthly
Communicate legislative updates to the District 10
Board of Directors
April/May
Attend installation dinner
Begin District Board of Directors meetings
May
Establish meeting schedule for the year include
locations and topics
December
Begin recruitment for Section replacement
February/March
CPRS Conference
CPRS District 10
Board Position Description
AGING SECTION
REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors and serve as
a voting member on the State Aging Section Board. Act as liaison between
Aging Section for the District and the State Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
Attend monthly District 10 Board of Directors meetings.
Attend State Section meeting or obtain information from Aging Section
Representative and report State Board actions to District 10 Board of
Directors and Section members.
Prepare reports for District 10 Board of Directors detailing Section
activities and events.
Participate in all meetings, express views of Section membership.
Conduct or collaborate an annual training of interest to Section
members.
Publicize Section meetings and events through District 10 calendar,
email, Ten Type articles fiftysomething (Section newsletter).
Distribute copies of fiftysomething to District 10 Board of Directors.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
May
Establish District-wide event to coordinate
June
1st State Board meeting
November
2nd State Board meeting (generally held at Bass Lake)
December
Begin recruitment for Section replacement
February/March
3rd State Board meeting
CPRS Conference
CPRS District 10
Board Position Description
AQUATIC SECTION
REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors representing
interests of Section members in the District. Act as liaison between Aquatic
Section for the District and the State Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
Attend monthly District 10 Board of Directors meetings.
Attend State Section meeting or obtain information from
Administrators’ Section Representative and report State Board actions
to District 10 Board of Directors and Section members.
Prepare monthly reports for District 10 Board of Directors detailing
Section activities and events.
Conduct or collaborate an annual training of interest to Section
members.
Participate in all meetings, express views of Section membership.
Publicize Section meetings through email and Ten Type articles.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
December
State Section meeting
Begin recruitment for Section replacement
February/March
CPRS Conference
State Section meeting
TBD
Annual Training
CPRS District 10
Board Position Description
EDUCATORS’ SECTION
REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors representing
interests of Section members in the District. Act as liaison between
Educators’ Section for the District and the State Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
Attend monthly District 10 Board of Directors meetings.
Prepare monthly reports for District 10 Board of Directors detailing
Section activities and events.
Inform District 10 Board of Directors of educational opportunities and
trends occurring locally, in the District, at the State level and
nationwide.
Submit articles for the Ten Type on activities relative to educational
issues.
Assist the Student Section Representative as needed.
Assist the District 10 Scholarship Committee.
Facilitate District 10 Board of Directors’ visits to campus.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
October
NRPA Congress
November
Cal-SPRE Conference
Begin Scholarship Committee work
February
Scholarship committee visits colleges
February/March
CPRS Conference
April
AAHPERD Conference
CPRS District 10
Board Position Description
DEVELOPMENT AND OPERATIONS
SECTION REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors representing
interests of Section members in the District. Act as liaison between
Development and Operations Section for the District and the State Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
Attend monthly District 10 Board of Directors meetings.
Attend State Section meetings or obtain information from Parks
Operations Section Representative and report State Board actions to
District 10 Board of Directors.
Prepare monthly reports for District 10 Board of Directors detailing
Section activities and events.
Publicize Section meetings and events through email and Ten Type
articles.
Conduct (or collaborate with another District) an annual training of
interest to Section members.
Participate in all meetings and express views of Section membership.
Assist with any additional duties as requested by the State, including
committee work, assistance with programs and activities, etc.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
June
Conduct first semi-annual section meeting
January
Conduct second semi-annual section meeting
February/March
CPRS Conference
CPRS District 10
Board Position Description
STUDENTS’ SECTION
REPRESENTATIVE
FUNCTION
One student representative from California State University Long Beach
serves as a voting member on the District 10 Board of Directors and act as
liaison between Section members, the university and the District 10 Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
Attend monthly District 10 Board of Directors meetings.
Prepare monthly reports for District 10 Board of Directors detailing
University activities, events and student accomplishments.
Publicize Section activities and events through email and Ten Type
articles.
Prepare monthly/quarterly reports for students detailing District
10/State Board activities and events.
Participate in all meetings, representing student views regarding
activities and events.
Coordinate nomination and orientation of incoming Student Section
Representative.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
February/March
CPRS Conference
March/April
Assist with the selection/orientation of new student
Representative
CPRS District 10
Board Position Description
SUPERVISORS’
SECTION REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors representing
interests of Section member in the District. Act as liaison between
Supervisors’ Section for the District and the State Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
Attend monthly District 10 Board of Directors meetings.
Attend State Section meetings or obtain information from Supervisors’
Section Representative and report State Board actions to District 10
Board of Directors.
Prepare monthly reports for District 10 Board of Directors detailing
Section activities and events.
Publicize Section meetings and events through email and Ten Type
articles.
Conduct (or collaborate with another District) an annual training of
interest to Section members.
Participate in all meetings and express views of Section membership.
Assist with any additional duties as requested by the State, including
committee work, assistance with programs and activities, etc.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
May
1st State Section Meeting
September
2nd State Section Meeting
December
State Meeting
Submit Award Nominees
Feb/March
CPRS Conference
CPRS District 10
Board Position Description
RECREATION THERAPY
SECTION REPRESENTATIVE
FUNCTION
Serve as a voting member on the District 10 Board of Directors representing
interests of Section member in the District. Act as liaison between
Recreation Therapy Section for the District and the State Board.
RESPONSIBILITIES
1.
2.
3.
4.
5.
6.
7.
Attend monthly District 10 Board of Directors meetings.
Attend State Section meetings or obtain information from Recreation
Therapy Section Representative and report State Board actions to
District 10 Board of Directors.
Prepare monthly reports for District 10 Board of Directors detailing
Section activities and events.
Publicize Section meetings and events through email and Ten Type
articles.
Conduct (or collaborate with another District) an annual training of
interest to Section members.
Participate in all meetings and express views of Section membership.
Assist with any additional duties as requested by the State, including
committee work, assistance with programs and activities, etc.
TIME LINE
April/May
Attend installation dinner
Begin District Board of Directors meetings
Feb/March
CPRS Conference
CPRS District 10
Candidate Information Form 2017
FORMS AND PHOTOS ARE DUE BY MONDAY, OCTOBER 31ST
Candidate Name:
Current Job Title:
Agency Name:
Desired Board Position:
CPRS Leadership Experience (not to exceed 100 words):
Candidate Statement (not to exceed 100 words):
Please attach a photo in jpeg format.
SEND FORMS HERE