Dept of Health – PICD
5th Floor
New Kings Beam House
22 Upper Ground
London
SE1 9BW
Tel: 0207 633 7750
21 September 2010
INVITATION TO TENDER FOR PN2010216 INFORMATION REDACTED UNDER SECTION 40 OF
THE FREEDOM OF INFORMATION ACT – NATIONAL PROJECT MANAGER - NHS CONTRACTING
I will be grateful if you would print out one copy of the attached Agreement, which is made under the
terms and conditions of the Commercial Resources Framework, and then sign and return via the BMS
system to me to acknowledge the formation of our contract renewal. For this purpose we enclose the
following documents which will form the basis of the contract renewal by the Department.
This Contract Renewal document consists of:
Annex A
Section One
Section Two
Supplier Response Form
Evaluation Criteria
Form of Tender
Scope of Work
To be submitted as part of the tender return
You are required to complete Section One and provide the details indicated in the Supplier Response
Form.
Your acceptance of the Contract Renewal should be submitted using the Business Management System
before the date and time shown on the Business Management System.
A quote response will be required in order to successfully respond to this tender. The quote entered on
BMS should be for the total value of contract. Please use the ‘Create a Quote’ function on BMS.
Your tender return should include the following:
Section 1 – Form of Tender
CV of Contractor
Completed Supplier Response Form
The details provided in your original ‘Supplier Response Form’, are outlined in Section Two – Scope of
Work; Renewal Details. Confirmation of your agreement to continue providing the services as stated, is
required by way of the ‘Supplier Response Form’ for completion within this document. All terms and
conditions and obligations under the original contract period remain current.
Please note that the Department is making no commitment at this stage to award a contract.
Yours faithfully
Information redacted under Section 40 of the Freedom of Information Act
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ANNEX A – EVALUATION CRITERIA
Evaluation for Project Manager– Information redacted under Section 40 of the Freedom of
Information Act
Procurement, Investment and Commercial Division
Functional Competence (to be tested during both short listing and interview)
Evaluation Criteria
(as stated in ITT @ Annex B)
1
Proven project management expertise within large commercial environment /NHS/Independent Health Care sector/Public sector
2
Working knowledge of business process management within the public sector environment
3
Proven record of interfacing with stakeholders at a senior level within a corporate/public sector company or commercial/Industry
environment
4
Has awareness and understanding of OGC supported project management methods and processes
5
Has a thorough understanding of core project management processes and tools
6
Has a thorough understanding of Programme / Portfolio management requirements and their interface with projects
7
Demonstrates understanding of integrated risk management and the identification and management of key dependencies /
interdependencies
8
Demonstrates understanding of requirements for the definition, management and progress reporting against project scope,
timeline and resource
9
Demonstrates ability to manage and motivate project resources – team members and third party providers
11
Value for Money.
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SECTION ONE
FORM OF TENDER
DECLARATION
(To be typed on Tenderer’s letter headed paper)
Dear Information redacted under Section 40 of the Freedom of Information Act
CONTRACT FOR THE PROVISION OF PN2010216 INFORMATION REDACTED UNDER SECTION 40
OF THE FREEDOM OF INFORMATION ACT – NATIONAL PROJECT MANAGER - NHS
CONTRACTING
Having examined the proposed Contract comprising: Section One - Form of Tender ; Section Two Scope of Work; as enclosed under cover of your Contract Renewal letter dated 21 September 2010.
We do hereby offer to enter into a contract renewal with the Authority on the terms and conditions in the
said Contract. Until a formal Agreement has been executed by us both, your acceptance of this Contract
Renewal with all its enclosures shall not constitute a binding contract between us.
Signed:
Name of person duly authorised to sign tenders:
Date:
..........................................
Name:
..........................................
in the capacity of: ................................................................
duly authorised to sign tenders for and on behalf of:
............................................................................
............................................................................
............................................................................
By completing this form and submitting your tender you have agreed that the statements in this Form of
Tender Part I are correct
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SECTION 3
SCOPE OF WORK
1. BACKGROUND
1.1 See below
2. SCOPE OF WORK
Project Deliverables – Information redacted under Section 40 of the Freedom of Information
Act Project Manager - September 2010
Planned
Deliverables
Output
Outcome and
Benefits
Measured by:
Delivery
Date
To manage
projects as
required, that
have been
allocated via the
Business
Support Group.
Work directly with
local Project Exit
Boards and SMEs
Regular attendance at
progress meetings to
encourage
engagement in the
proper planning and
implementation of Exit
tasks
Early engagement
with PCTS and
Providers leading to
successful Exit
projects
31.03.2011
Current Exit
Projects include:
GC4 West Lincs
GC4 NEYNL
CWiC Manchester
GC8 Medway
CWiC Liverpool
Street
CWiC Canary
Wharf
CWiC Newcastle
CWiC Victoria
GC8 Brighton
GC6 Maidstone
CWiC Leeds
GC7 North East
London
Review and report
progress against
project plans including
risks and issues.
Early identification of
delays or departures
from plans and
realisation of
associated risks.
Ability to carry out
rectification.
Reduction of risk
ratings through life
of project and
project plans being
adhered to.
31.03.2011
Advise Project Boards
of generic
management tools
available for use.
Use of NHSC generic
tools by Project
Boards to aid
successful
completion.
Exit schemes are
effectively managed
in accordance with
exit timeframes.
31.03.2011
Attend the regular
NHS Contracting Exit
Review meetings.
Regular feedback of
risk and issues on
allocated schemes to
Line Manager and
cross flow of
information between
schemes.
Minuted attendance
at weekly meetings.
Actions completed.
31.03.2011
Other projects
include:
Communication and
liaison with PICD
Procurement Team
PICD Team will be
kept up to date on
emerging issues
relation to schemes
going through re-
Attendance at
weekly PICD Team
Meetings.
Actions completed.
31.03.2011
4
procurement. Ensures
a structured and
coordinated approach
from the DH when
working with the NHS.
Cancer Policy
Project:
Prepare adhoc
briefing papers as
requested.
NHSC will have up to
date information upon
which to make
decisions.
Updated reports
stored on the G
drive.
Continual
Proton Beam
Therapy
Escalate issues as
appropriate, providing
recommendations and
solutions.
Issues will be well
managed and
reduced in a timely
fashion throughout
the life of the project.
Issues logged and
monitored on a
weekly basis.
31.03.2011
Provision of regular
progress reports to
Line Manager.
Project reporting
contains up to date
and reliable
information.
Timely completion of
project reports and
dashboards to
Business Support
Group.
31.03.2011
Completion of Closure
Reports.
The status of the Exit
schemes at
completion will be
recorded with any
outstanding items
captured for future
implementation.
Finalised completion
reports signed off by
Line Manager.
Ongoing
Chair project meetings Manage meetings to
and revise detailed
monitor progress or
project activity plans.
agree corrective
action.
Minuted meetings.
Actions completed.
31.03.2011
Assist the NHS, NHS
Contracting and
Providers in the
development and
implementation of
Project Management
protocols and tools.
Review and comment
as appropriate to
proposed changes to
protocols and tools.
Requests actioned.
31.03.2011
Regular attendance at
progress meetings to
encourage
engagement in the
proper planning and
implementation of Exit
tasks
Early engagement
with PCTS and
Providers leading to
successful Exit
projects
31.03.2011
Early identification of
delays or departures
Reduction of risk
ratings through life
31.03.2011
To undertake
Work directly with
Project Assurance local Project Exit
and Service
Boards and SMEs
Commencement
at the following
sites:
PET/CT Leeds
Review and report
progress against
5
Static
project plans including
risks and issues.
from plans and
realisation of
associated risks.
Ability to carry out
rectification.
of project and
project plans being
adhered to.
Monitor infrastructure
developments and
facility support
proposals.
Attend monthly Site
Progress meetings
and monitor
Independent Tester
reports.
Issues logged and
monitored on a
monthly basis.
31.03.2011
Worked with Contract
Managers, Providers
and Workstream
SMEs to implement,
manage and monitor
the completion of
Mobilisation
milestones and
assurance measures.
Projects established
with clear milestones
and assurances and
these are completed
and achieved within
set timeframes.
Using the NHS
Contracting
Statement of
Readiness and other
standard project
management tools,
methodologies and
protocols.
31.03.2011
Track Service
Provider’s progress
with Conditions
Precedent
Service Providers
progress satisfying
Conditions Precedent
monitored.
Present Service
Delivery papers to
Service Delivery
Board for approval
SDB approval to
Service
Commencement.
Operate at all times
within DH values and
communicated these
to other contractors as
required.
Ensure that
skills/knowledge
acquired on the
programme is shared
and ultimately
transferred to
permanent employees
(as and where
applicable)
Support the NHS
Contracting
administrative
function by:
Continual,
Values maintained.
Observation and
feedback from
line manager
Continual
Knowledge and
history accessible to
permanent employees
Relevant
document filing
in MEDS
Continual
E16 Renal Dearne
Valley
Good work in
progress in
respect of the
following:
E16 Renal East
Cheshire
Image Exchange
Portal
Proton Beam
Therapy
DH Values
Skills/knowledge
transfer
Business Support
Effective
maintenance of
administrative
processes
CP Tracker Table
produced and
distributed to SMEs.
SDB papers
produced prior to
Service
Commencement.
Collaborative
working with
permanent
employees on
projects
Documents filed
correctly and
easily accessible
in repository
31.03.2011
31.03.2011
Continual
6
Support a
professional work
environment by:
effective use of
the MEDS
Document
Repository
Continual,
effective
management of
documentation via
the NHS
Contracting G:
Drive structure
Contribution to
NHS Contracting
management
reporting
submissions
Complying with
NHSC
management
policies.
Use of
collaborative
workspaceQUICKR.
Ensuring desk
space is in
accordance with
DH Clear Desk
Policy.
Ensuring that
personal IT files
are not stored on
G: or P: Drives.
Documents filed
correctly and
easily accessible
in G drive.
Good working
environment
maintained.
Clear desk.
“passed” by
facilities
inspections.
Observation by
manager.
Continual
No personal files
stored. IT audit.
Respecting the
needs of
colleagues in an
open plan work
environment.
Comply with
information
security and
confidentiality
requirements at all
times.
No breaches of
information
security and
confidentiality.
7
Candidate Name
Information redacted under Section 40 of the
Freedom of Information Act
Role
Project Manager
Day Rate inc. agency mark up (if applicable) Information redacted under Section 43 of the
Freedom of Information Act
Number of days
110
Contract period
1 October 2010 – 31 March 2011
Location
Field (Norfolk)
Travel allowance
Information redacted under Section 43 of the
Freedom of Information Act
Total Contract Value
£66,960.30
3. RACE RELATIONS
3.1
The Contractor shall in performing the Contract comply with the Authority's obligations under
Section 71(1) of the Race Relations Act 1976 (as amended) as if the Contractor were a body to which the
provisions of section 71(1) applies.
3.2
The Contractor shall monitor the representation of different racial groups among its employees
having regard to the Authority's procedures for monitoring representation among its own employees.
4. CONTRACT MANAGEMENT AND MONITORING
4.1
The key performance indicators for this Contract shall include, as a minimum: delivery of
the deliverables as stated above or as stated by the Client.
5.
SKILLS TRANSFER
5.1
As stated in the Deliverables / Scope of Work
6.
EXPENSES
6.1
All Contractor expenses will be paid in accordance with Department of Health guidelines.
Overnight stays will need to be authorised before the event, by the Project Manager.
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Supplier Response Form
Please confirm the following details and attach to your tender response via BMS.
(The total contract value should be the total day rate including agency mark up x number of days with any
added travel allowance as agreed with the Customer.)
Name of Candidate Role Day Rate including agency mark up Contract period (from, to) Duration Location Travel Allowance (if applicable) Total Value of Contract -
(Please attach CV of candidate to the tender response)
BMS Submission:
Your tender response should include –
- Section 1 Form of Tender
- Completed Supplier Response Form
- CV of Candidate
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