Eukarya Christian Academy
Stephens City, VA.
Parent-Student Handbook
2016-2017 Academic Year
The Eukarya Board of Directors
July 2014
Eukarya Christian Academy is a 501 c(3) organization
Special Note of Gratitude to Ad Fontes Academy
Many thanks to Ad Fontes Academy in Loudoun County for granting us permission to
make liberal use and modification of the policies and procedures they use.
Eukarya Christian Academy Board
At Large
At Large
Bobby Alger
Rusty Haws
At Large
Headmaster
John Morrison
Dan Donnelly
Dear Eukarya Parents,
Sharing with you the education and discipleship of your children is for us a solemn trust.
We believe God has called us as a school to provide a distinctively Classical Christian educational experience
where the Lord is at the center of our worship and our learning. We intend to challenge and encourage your
student spiritually, academically and personally thro ugh the classroom instruction, as well as the
school’s community. Our culture is fostered by our faculty and students, and through each of our ‘outside of
class’ learning opportunities.
Eukarya invites your participation as parents in the learning process. We will do all we can to communicate with
you what we see in your children: the strengths upon which we hope to build as well as weaker areas we hope to
help them develop. Our school is an accepting and team-building environment in which we help the students
develop meaningful friendships and collaborative efforts with their instructors and fellow students.
Through our language arts learning, debate, composition, literature, Latin, and STEM disciplines, and through all
components of our comprehensive curriculum, we will point your child to Jesus Christ “in whom are hidden all
the treasures of wisdom and knowledge” and tailor our instruction to their learning strengths and
weaknesses.
Our goal for each Eukarya graduate is that he or she will be prepared internally and externally to meet the
challenges of life as young adults in further studies, in the workforce and in the home. Internally, we want their
growth in Christ and His character to provide a solid foundation for a life of faithful, loving obedience to God.
Externally, we want them to enjoy learning so that they choose to live as lifelong learners. We expect each one
to demonstrate skill in thinking, written and oral communication, historical and civic awareness, mathematical
computation and scientific reasoning for the next stage of learning and for contribution to the world.
This handbook articulates the philosophy and policies that guide the school and its relationships. Our
leadership and faculty eagerly anticipate the Lord’s work in our community and in the growth of your sons and
daughters this coming year.
Thanks again for the privilege of working with your children.
Sincerely in Christ,
Dan Donnelly
Headmaster
Eukarya Christian Academy
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Table of Contents
1.
Mission and Identity
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
Meaning of the Name of Eukarya Christian Academy
Mission Statement
Core Values
K-12 Goals
Our Statement of Faith
Secondary Doctrines
Controversial Subjects
Our Community
Non-discriminatory Policy
Organizational Structure
2.
Parents at Eukarya Academy
2.1
2.2
2.3
2.4
2.5
2.6
Parental Support
In Loco Parentis
Classroom Visits
Communication between Parents and Teachers
Conferences
Website and School Announcements
3.
Admission Policies
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.9.1
3.9.2
3.9.3
3.9.4
3.9.5
Overview of Admissions
Requirements of the Student
Requirements of the Parents
Acceptance Priority
Process
Deadlines
Admissions for Part-Time Students
Re-enrollment
Learning Disabilities
Learning Disabilities Policy
Severe Learning Disabilities
Mild-Moderate Learning Disabilities
Disclosing Learning Disabilities
Arrowsmith Program®,
p. 11
4.
Academic Policies
p.14
4.1
4.2
4.3
4.4
4.5
4.6
4.7
Class Procedures
Summer Required Reading
Tutoring
Advisement – College Admissions
Advisement – Role of Parent
Academic Load
Dropping or Adding a Course
p. 6
p. 7
p. 8
p. 9
p. 10
P. 12
p.13
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4.8
4.8.1
4.8.2
4.8.3
4.8.4
4.8.5
4.9
4.10
4.10.1
Graduation Requirements
High School Diploma
Advanced Diploma
Repetition of Failed Coursework
Independent Study
Transfer Credits
Advanced Placement Exams
Recognition/Evaluation
Standardized Tests
p. 15
p. 16
4.10.1* CollegeBoard School Code
4.10.2 Philosophy of Homework
4.10.3 Homework Guidelines
4.10.4 Tests
4.10.5 Grades
4.10.6 Incomplete Grades
4.10.7 Final Exams
4.10.8 Exam Exemption
4.10.9 Re-exams
4.10.10 Grading Periods
4.10.11 Upper Grades Academic Honors
4.10.12 Promotion and Retention of Students
4.10.13 Academic Probation
4.10.14 Transcript
4.10.15 School Records
p.17
5.
Administrative Matters
p. 20
5.1.
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.2
5.3
5.3.1
5.3.2
5.3.3
5.3.4
5.4
5.5
5.5.1
5.5.2
5.5.3
5.5.4
5.5.5
5.5.6
5.5.7
5.5.8
Attendance
Arrival and Tardies
Early Dismissal
Excused Absences
Unexcused Absences
Make-up Work
Student Drop off
Campus Facilities Issues
Buildings
Boundaries
Cleanliness
Food and Drink
Fire/Tornado Drills
Field Trips
Field Trip Overview
General Guidelines
Field Trip Leadership
Legality and Liability
Safety
Decorum/Deportment
Field Trips and the Right Place
Absence from Major Field Trips
p. 18
p. 19
p. 22
p. 23
p. 24
p. 25
p. 26
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5.6
5.6.1
5.6.2
5.6.3
5.7
5.8
5.8.1
5.8.2
5.8.3
5.8.4
5.8.5
5.8.6
5.8.7
5.9
5.10
5.11
5.12
5.13
5.14.
5.15
5.16
5.17
5.18
5.19
Electronics on Campus
Copier
School Telephones and Cell Phones
Other Electronic Devices
Computer Usage
Medication and Illness
Medicine Authorization
Medications and Side Effects
Illness at School
Contagious Illness
Bloodborne Pathogens
Serious Diseases
Permission to Leave School Due to Illness or Medical Appointments
Messages and Deliveries
Lunch
Library
Student Storage
Lost and Found
Student Drivers
Parking and Driving on Campus
Bus Rules and Guidelines
Photography and Publicity
Inclement Weather
Textbooks and Equipment
6.
Honor and Conduct
6.1
6.2
6.3
6.3.1
6.3.2
6.3.3
6.3.4
6.3.5
6.4
6.4.1
6.4.2
6.4.3
6.4.4
6.5
Expectations
Comprehensive Grievance Policy
Discipline Policy
Phone Calls Home
Disciplinary Probation
Behavior Contract
Suspension
Expulsion
Conduct Policies
Alcohol/Illegal Drugs/Tobacco
Hazing/Bullying
Sexual Harassment
Plagiarism
Fundraising Activities
p. 27
p. 28
p. 29
p. 30
p. 31
p. 32
p. 33
p. 33
ADDENDUMS
Arrowsmith School
p. 34
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1.
Mission and Identity
1.1. Meaning of the Name Eukarya Christian Academy
While the term "Christian Academy" to some extent speaks for itself, the word Eukarya may be new to
many. The Greek biological term eukarya can be translated, "good nut." It refers to those types of cells
which have a distinct, internal nucleus at their core and an attached cell membrane on the outside. We
explain to our students that the triune God (Father, Son and Holy Spirit) has designed each of us to
function with Him as the nucleus of our lives and has designed us to live with His Word (the Bible) as
the outer membrane of our lives. By living connected to the life of God on the inside and in accordance
with His Word on the outside, each person thrives. When people live together within the bounds of the
Word of God on the outside and experience the life of God on the inside (what Jesus calls eternal life,
John 17:3), they live as a eukaryotic community. In that spirit, we exist as Eukarya Christian Academy.
1.2.
Mission Statement
2. Eukarya’s vision is to glorify God through assisting parents to equip their children as lifelong learners and
leaders through a classical Christian education.
We do this through a classical curriculum rooted in Latin, grammar, classic literature and language arts
instruction designed to help students read well and express themselves both orally and in writing; and
through a Christ centered view of chronological history and government. We agree with the goal of
other fine classical schools in our effort to prepare our graduates as “informed citizens, thinking
Christians and virtuous shapers of culture.”
At ECA, we endeavor to be a dynamic organization preparing students who:
 Love God with all of their heart, soul, mind and strength
 Reason wisely, listen carefully, think precisely and articulate persuasively
 Lovingly engage and influence culture with a Christ-centered worldview
 Have a dedication to and love for learning and scholarship
 Possess the tools to live and think with truth, wisdom and independence
1.3 Core Values
Our core values form the foundation for all we do and may be summarized as follows:
1. ECA Statement of Faith (See paragraph 1.5.)
2. An environment where school operates in loco parentis with the parents having the primary
authority and responsibility for a student’s spiritual, academic, and social training. We serve
during the day in a role delegated by parents. We understand we are not their primary
authority.
3. The use of the Seven Laws of Teaching; proven teaching techniques based on a Biblical world
view.
4. Biblically rooted, academically challenging courses and supportive environment.
5. Christian role models provided for students through teachers and staff.
6. Non-discrimination in the administration of policies, admissions and programs.
7. A tailored approach, working in light of each student’s strengths and weaknesses.
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1.4 K-12 Goals
Our K-12 goals inform the decisions we make and define the school we want to be:
Students will love God with all of their hearts, souls, minds, and strength
Students will know the Gospel and that it is the framework for processing all things.
Students will encounter God through both general (nature) and special (Bible) revelation.
Students will learn better who they are in Christ and develop faithfulness to Him.
Students will learn to acknowledge God as the source of all that is true, good, and beautiful.
Students will learn to honor and pursue the virtues evident in Christ’s model.
Students will possess a view of creation and life as created good, beautiful, true and holy, but broken
at the Fall and only to be fully enjoyed through knowing and following Christ.
Students will reason, listen, and think wisely and articulate persuasively
Students are able to lead and participate in gracious and meaningful conversations.
Students possess and use a framework to order, prioritize, and express thoughts well.
Students will think logically and creatively.
Students are gracious listeners, able to entertain a thought without necessarily accepting it.
Students are able to express clearly, creatively, winsomely and persuasively.
Students will lovingly engage culture with a Christ-centered worldview
Students will take initiative and act courageously.
Students are able to discern between Christian and non-Christian worldviews.
Students can identify humanistic thought and understand the futility of secular ideals.
Students exhibit empathy and charity in engaging others.
Students are actively and redemptively engaging culture.
Students will have a dedication and love for learning and scholarship
Students understand all studies as a gift from God.
Students value hard work, learning, and leisure.
Students possess a desire for learning and can learn independently.
Students pursue deeper learning in areas of interest.
Students are on their way to becoming life-time learners.
Students will develop tools to think with truth, wisdom, and independence
Students have and make use of a biblical, intellectual and moral framework in order to discern
between truth and error and to make decisions.
Students can formulate the right questions to find meaning and purpose in all of life.
Students view all learning and life as integrated and unified in and through Christ.
Students will possess foundational and core knowledge in the major discipline areas.
Students will be exposed to the great ideas of civilization.
Students will have formed aesthetic skills and sensibilities.
Students will view every subject in terms of its historical narrative.
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1.5 Our Statement of Faith
The statement of faith adopted by ECA is limited to those primary Christian doctrines central to all
Christian denominations, and which sets Christianity apart from other faiths. Portions of the following
statement of faith are borrowed with permission from the National Christian Foundation for
Education and the Arts By-Laws.
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We believe that the God of the Bible is the source of all truth. Thus, all genuine intellectual
pursuits lead logically to God. This one God reveals Himself as three persons (Father, Son and
Holy Spirit) and is self-existent, eternal, unchanging, omnipotent, omniscient, omnipresent, holy,
righteous, and loving (2 Cor. 13:14; Col. 1:15-20).
We believe in the verbal, plenary inspiration of the Bible. That is, it is the infallible Word of God,
written by men ‘inspired’ by the Holy Spirit. As such, it, and not man, is the standard of truth
(Jeremiah 9:23-24; Colossians 2:8; 2 Tim. 3:16-17). It is the ultimate source of knowledge about
God and the only definitive guide for our daily lives.
We believe the primary goal of life and education to be the glory of God which comes about by
living a life that uses all our talents while pointing to Jesus Christ.
We believe the gospel that, a) The only Son of God (Jesus) came in the flesh to take the sins of
the world, was crucified, died, was buried and on the third day was raised from the dead
(Romans 5:8; 1 Cor. 15:1-3), and that b) All who believe on His name are forgiven and granted
eternal life (John 1:11-13, 5:24; Romans 4:5; Titus 3:5).
We believe that every believer in Christ is inhabited by the Holy Spirit, and called through Him to
“do greater works than (Jesus) did” (John 14:12). We believe that Christians need to learn to
walk in the Spirit so they reflect the fruit thereof (Gal. 5:22-23).
We agree with the Nicene Creed and the historic tenets ‘by Scripture alone’, ‘by the cross alone’,
‘by grace alone’, ‘by faith alone’, ‘Christ alone’, and ‘glory to God alone’.
We seek to promote unity and charity among those who affirm these truths but have differing
convictions within some areas of Christian life. We teach and apply dogmatically and
unapologetically these truths, but acknowledge that sincere Christians hold differing views on
certain non-essential issues.
1.6 Secondary Doctrines
For less central, less foundational, doctrinal issues (such as mode of baptism, eschatology, church
governance, etc.) that are not covered in the ECA Statement of Faith, our faculty will follow the
following guidelines:
 Classroom discussion of secondary doctrine should be on an informative, non-partisan level;
ECA employees must be careful not to speak to the students in a manner that would cause
offense to the secondary doctrinal positions of parents;
 On discussion of secondary doctrine issues, presentation of various perspectives of an issue is
expected. Teachers should encourage active Biblical dialogue on these issues but not to
promote their personal convictions;
 The employee should encourage the students to follow up any questions they have with their
parents and pastor.
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1.7 Controversial Subjects
Eukarya Christian Academy seeks to respect the convictions of parents and teachers in various
academic subject areas, while at the same time maintaining our goal of teaching all subjects in the light
of a comprehensive biblical, Christian worldview. There are some subjects that many consider divisive.
When such a subject comes up in class, and discussion of it is not part of the goals of the class, the
teacher will not allow class time for discussion of that topic.
However, in the event that the controversial topic is a part of the class goals (e.g., defining marriage in
a course on world civilization), the teacher will guide the discussion by a) exhibiting and expecting
students to exhibit charity and respect to others as perspectives are discussed, b) by instructing
students to respect the teaching from their parents and church, and c) by directing the students to
examine each perspective on the issue from what the Bible says about a matter. The goal is to teach
students to understand common divergent views, to know and understand what God says about it in
His Word, and to develop thoughtful convictions for themselves - without engaging in adversarial
relationships in class.
1.8 Our Community
Eukarya partners with parents in raising children to know and live for Christ. Every staff and Board
member must be a professing Christian and each parent agrees to support the school’s philosophy and
methodology. Key elements of classical Protestant Christianity, as expressed in our Statement of Faith,
are taught throughout the curriculum. Parents who choose ECA are expected to cooperate willingly
with the philosophy, policies, and curriculum of the school. Our goal is to provide an engaging
academic environment that also nurtures our students in our Christian faith and heritage.
The phrase Soli Deo Gloria means “to God alone be glory.” Our desire is that the entire orientation of
the community, mission and work of ECA would be to the glory of God.
1.9 Non-discriminatory Policy
ECA admits students of any race, color, national or ethnic origin to all rights, privileges, programs, and
activities generally accorded or made available to students at the school. It does not discriminate on
the basis of race, color, national or ethnic origin in administration of its educational policies,
admissions policies, or any other school- administered programs.
1.10 Organizational Structure
ECA is an independent, board-governed school. The overall responsibility of the Board is to advance
the school according to our statement of faith, under the school’s by-laws in accordance with its stated
mission.
The Headmaster is appointed by the Board to be the chief executive of the school, responsible to fulfill
the school’s mission through all aspects of the school’s administration and program. All employees of
the school are responsible to the the headmaster for the performance of their duties.
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2
Parents at Eukarya Christian Academy
2.1. Parental Support
The family atmosphere and efficiency of Eukarya thrives on the extensive involvement of our parents.
Parents are expected to be actively involved in their child’s education at ECA.
2.2. In Loco Parentis (“In the place of parents”)
We believe in the priority of the family as instituted by God. No other institution is given the high
calling of raising and nurturing children. ECA serves in loco parentis; that is, teachers stand ‘in the
parents’ place’ during the school day, training students as we anticipate Christian parents do at home.
We seek a partnership with parents in educating your children.
2.3. Classroom Visits
All campus visitors are required to sign-in at the office. We encourage volunteer involvement and
parent participation in the classroom. To minimize disruption, parents should contact the teacher or
Principal in advance of visiting a classroom and should check in and out at the office at the beginning
and end of the visit.
2.4. Communication between Parents and Teachers
A student’s successful experience at ECA depends in part on open communication between the parents
and school. This requires persistent effort on both sides combined with mutual trust and respect.
Parents wishing to contact faculty may email their teacher directly or leave a message in the office.
Please try when possible to contact teachers directly via phone or e-mail in accordance with each
teacher’s expressed availability, something you will learn at the back to school night. Regular
communication between teachers and parents is critical for the success of the student and for building
a supportive relationship with the family. Teachers will do whatever is reasonable to foster open and
helpful communication between the home and classroom.
2.5. Conferences
There are days set aside on the calendar each quarter for parent-teacher conferences at ECA. We
consider these very important for each student. The first and last quarter conferences are required in
order to receive the child’s report card. If, in any quarter, you are unable to attend during the
designated times, please schedule a different day with your students’ teacher. Additional parentteacher conferences are scheduled as needed. Parents are encouraged to be proactive in developing
an ongoing dialogue with all teachers.
2.6. School Announcements
Two important sources for communicating to parents is the through our online administrative website
www.renweb.com and the website (www.eukaryaacademy.com). A Weekly newsletter will be sent to
parents as well. These emails, in general, are purposefully limited and are packed with helpful
information. It is expected that parents will stay up-to-date with school happenings by reading each
issue and by logging into their family ParentsWeb account. In addition to the school office postings of
announcements, ParentsWeb is accessed through RenWeb and contains official postings of school
news updates, schedules, newsletters and other similar information. A ParentsWeb account login and
password will be created for each family. This information will be explained at the back to school
meeting.
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3.
Admissions Policies
3.1. Overview of Admissions
Eukarya uses an admissions process that allows the school to accurately identify and admit students
from families that have expressed educational convictions similar to those upheld by the school. The
selection of families and students is second only to Board and staff selection in impacting the school’s
mission and community. Part of our DNA as a school is a family-like atmosphere that is due in great
measure to the similarity of Biblical convictions and principles taught and lived out in the homes of our
students. Students and families are enrolled at the discretion of the Principal.
3.2. Requirements for the Student
A prospective student must have reached the age of five years for kindergarten and six years for first
grade by September 1 of the year in which the student first applies for admission. If a student has
successfully completed the previous school year and his/her schoolwork and behavior compare
favorably to ECA standards, the student may be placed in the grade for which he or she is applying.
The student should understand that his or her parents have delegated their authority to the school
during the school day. Therefore, the student is subject to the instruction and discipline of the teachers
and staff in their prescribed roles at ECA.
3.3. Requirements for the Parents
The parents of students in ECA should have a clear understanding of the Biblical philosophy and
purpose of the school. This includes willingly having their child exposed to the clear, consistent
teaching of our Statement of Faith.
Parents are required to cooperate with all the written policies of ECA. This is especially important in
the areas of discipline and schoolwork standards, as well as active communication with the respective
teachers and school leadership. In addition, parents are strongly encouraged to become actively
involved in other areas of voluntary school functions.
Our environment is largely a product of the values held by our families. For this reason, we seek
committed families who support our values. Families need not be evangelical Christians to be
admitted, though we are an evangelical, Bible-believing organization.
3.4. Acceptance Priority
Priority for acceptance is: 1) continuing students; 2) siblings of continuing students; and 3) all other
applicants. The Academy will consider a student’s academic achievements in the application process
for grade placement, but not as the primary determinant for acceptance. We also consider the values
of the family, the stability of the home, the student’s behavior during interviews, and the likelihood of
future academic success at Eukarya.
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3.5.
Admission Process
 Parents are provided with information and an invitation to tour our facility, meet with the
Principal, and visit the classroom and/or attend an Open House.
 Prospective students are required to visit and are encouraged to do so for a whole day.
 Parents need to return the completed application and pay a one-time, $75 application fee
to begin the enrollment process (applied to enrollment fee for students who matriculate
at ECA).
 Parents are asked to provide standardized test scores and recent transcripts or report
cards with the application or prior to the family interview.
 The Principal will assess each student, generally taking 30-60 minutes.
 The Principal will interview both custodial parents/guardians with the students. Parents
are asked to review this student handbook prior to signing their contract.
 The parents will then be notified of acceptance or rejection.
 If accepted, a separate family enrollment contract for ECA’s tuition and fees schedule will
need to be signed and submitted to the office for a student to be enrolled and scheduled
for classes.
3.6. Deadlines
Families can apply at any time for the next school year. During April, re-enrollment begins for current
families. Parents must fill out a re-enrollment form, accompanied by a re-enrollment fee. For new
prospective students, applications are reviewed in the order received beginning in April, with
acceptance or rejection letters sent out within 30 days.
General enrollment: Applications are accepted throughout the year. However, acceptance is always
limited to the student’s fit for our environment and the space available in the classroom. We always
reserve the right to enroll students who are the best fit for our school.
3.7. Admissions for Part-Time Students
Eukarya has created opportunities for part-time students. The Headmaster or the Director of Education
may consider part-time students for classes and extracurricular programs on a case-by-case basis. As
space is available, home-schooled students are invited to participate in our extracurricular activities
such as sports, debate and robotics. Part-time students will go through a modified interview process
based on the classes they are applying for. When involved in ECA classes and activities, they will be
required to follow all ECA policies, including proper dress. (see 6.1.1 Expectations).
3.8. Re-enrollment
Qualified returning students will be given priority in enrollment. Those current students who persist in
negative, uncooperative, or non-productive attitudes or behavior may be denied re-enrollment. These
decisions are made only after full discussion with the student’s teachers and parents. The school may
decline to re-enroll a student based upon conduct by the student or his or her family that the school
deems to be detrimental to its mission.
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3.9.
Learning Disabilities
3.9.1 Learning Disabilities Policy
We desire to provide the opportunity of a solid Christian education to as many students as possible.
Our policy is geared to provide the best educational environment for every student.
3.9.2. Severe Learning Disability
This is considered any condition in a potential student, which would require a separate classroom,
program, and faculty or staff in order to provide the educational services desired by the parents.
Children with a severe learning disability will not be admitted to ECA due to the lack of adequate staff,
funding, and facilities. These students may however be serviced through our Arrowsmith program and
may be assessed by the Arrowsmith School (see Addendum on page 35.).
3.9.3. Mild-Moderate Learning Disability
For students with average to above-average cognitive abilities and intellectual potential who have
been diagnosed with a mild to moderate learning disability (such as ADD), Eukarya will utilize
techniques and strategies that support these individual students in completing school and work tasks.
These strategies do not alter the content of assignments or tests. The Headmaster, in conjunction with
the parents and teacher(s), will make decisions on the use of learning strategies. These strategies may
not significantly increase the workload of an individual teacher. Children diagnosed as having a
learning disability will be required to meet the same standards as the other students in their grade
level.
3.9.4. Disclosing a Learning Disability
When a child has a learning disability (LD), it affects his/her ability to learn, both in the classroom and
at home. Many learning disabilities are also connected with behaviors that show up in the classroom.
Therefore, parents must notify the school when their child has been diagnosed with a learning
disability. This information will be shared with classroom teachers so that they are better able to teach
the student. Also, medication for a learning disability can have a dramatic effect on a student’s
attention, moods, and behavior. Therefore, parents must notify the school when their child either
begins taking, stops taking, or changes doses of such a medication. Parents must provide the name of
the medication, the condition it is treating, the frequency of dosage, and the possible and known side
effects.
3.9.5. Arrowsmith School Addendum
In 2014, ECA opened a school within a school, by bringing the Arrowsmith Program® to the Winchester
area. The Arrowsmith School was established in Toronto, Canada in 1980.
More about Arrowsmith (as quoted from www.arrowsmithschool.org) , “The Arrowsmith Program is founded
on neuroscience research and over 30 years of experience demonstrating that it is possible for students to
strengthen the weak cognitive capacities underlying their learning dysfunctions through a program of specific
cognitive exercises.
The Arrowsmith Program identifies, intervenes and strengthens the weak cognitive capacities that affect
learning. Students are able to capitalize on their increased learning capacities and after a three or four year
program can function without special education assistance or program accommodations. Upon completion of
the program some students may require one to two years to gain experience using their newly strengthened
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cognitive capacities and some students may need tutoring initially to bring academic skills to grade level given
the limited amount of time within the program to address academic skill deficits. If a student is unable to
complete the three to four year program, they achieve benefit for every year they are in the program. The
Arrowsmith Program is suitable for students across the broad spectrum of mild to severe learning problems.
Please see tuition documents for the additional costs associated with students enrolling into the Arrowsmith
Program®. The tuition and fees of ECA also apply.
4.
Academic Policies
4.1. Class Procedures
Though each teacher may provide the students with additional classroom responsibilities, there are
certain expectations in each classroom. As good stewards, students are to come to class on time and
prepared. As part of a group, students are to show respect to all students and the teacher. Students
should refer to all adults with the proper title: Mr./Mrs./Miss/Dr.
4.2. Summer Required Reading
Every student will have required reading in order to encourage an ongoing academic pursuit in the
summer. Classes will discuss these books at the beginning of each fall quarter. Summer lists are sent
home at the beginning of the summer. Books should be purchased or are available at local libraries.
4.3. Tutoring
Students are encouraged to ask teachers for help during class. When classroom assistance is
inadequate to help students gain subject mastery, we highly recommend scheduling tutorial sessions
after school. Those can be scheduled through the school office for $35 per hour (discounted Eukarya
student rate) with a designated tutor.
4.4. Advisement – College admissions
The Headmaster will facilitate college advisement and course selection. Parents are encouraged to
meet with the Headmaster to discuss opportunities for their children such as college visits.
Individualized planning sessions with each student are available as requested.
4.5. Advisement – Role of Parent
Parents are encouraged to review the student’s schedule for the following year, and shape their
school-related and non-school activities and commitments around their goals. After the appropriate
Faculty Advisor reviews the Course Registration, the student will need to review course requests with
the parents for approval. Parents play a key role in helping students define goals and avoid
overburdening themselves with too many activities.
4.6. Academic Load
Fulltime High school students are required to take at least five credit-earning courses each quarter. The
Principal will advise students and parents regarding appropriate selections.
4.7. Dropping or Adding a Course
“Drop” means that a student leaves a class in the first six weeks of the quarter with no record of having
been enrolled in the class. “Withdraw” means that a student leaves a class after the first six weeks. The
transcript records WP (passing) or WF (failing). The class from which one withdraws passing is not
calculated in the final GPA but the class from which one withdraws failing is calculated into the final
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GPA as attempted hours. Parents allowing a student to drop or withdraw understand that ECA is not
obligated to provide a substitute class or to make other provisions that will allow that student to
graduate on schedule.
4.8.
Graduation Requirements
4.8.1.High School Diploma
Eukarya students must obtain at least 22 high school credits to graduate from Eukarya Academy.
Within the 22 credits, students must obtain minimum credits as follows:
Bible …...................................................
3 credits
English .................................................
4 credits
History...................................................
4 credits
Math......................................................
3 credits
Science …….............................................
3 credits
Foreign Language …..............................
2 credits
Other courses ….....................................
3 credits
Upon written request of the parents, the Headmaster may reduce up to two course credits for
students seeking a High School Diploma who have a documented Learning Disability or medical
condition if the student has been an ECA student three or more years, if the parents have
demonstrated a clear commitment to their child’s education by working with teachers and school
leaders, and if the parents and Headmaster agree that the work required is too difficult for this child.
4.8.2. Advanced Diploma
Eukarya students who want the added challenge and recognition of an advanced diploma will take an
additional credit in Bible, math, science and foreign language. Their graduation minimum
requirements of 26 credits would be as follows:
Bible …..................................................
4 credits
English .................................................
4 credits
History...................................................
4 credits
Math......................................................
4 credits
Science ……............................................
4 credits
Foreign Language …..............................
3 credits
Other courses …....................................
3 credits
Academic records from grades 9-12 will be used as criteria for graduation. In addition, certain courses
available earlier would count towards graduation. For example, Latin taken in 7th and 8th grade may
count as 1 credit of high school Latin. Algebra 1 is available for 8th grade students.
4.8.3. Repetition of Failed Coursework
If a student must repeat failed coursework for graduation, the following protocol applies. If a course is
repeated at ECA, the higher of the two grades will be recorded. If the course is repeated at another
school, the student must obtain permission in writing from the Principal prior to enrolling in the
course.
The replacement course may be treated as either a transfer course or an independent study. The
Principal will determine this when he gives permission to take the course and will base his decision on
the quality of the academics as well as the similarity to the ECA course being replaced. If treated as a
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transfer course, the student will receive credit for the course but the grade will not be calculated into
the student’s GPA (See 4.8.5.). If treated as an independent study, the student will receive credit, the
new course grade will replace the previous course grade, and the new course grade will be calculated
into the student’s GPA (See 4.8.4.).
4.8.4. Independent Study
ECA offers a schedule of courses developed to meet the needs of most students. From time to time, a
student may have a special interest or need that is not covered in regularly scheduled courses. In order
to meet this need, the Headmaster may approve an Independent Study course. Such a course will be
conducted under a tutor approved by the school. The tutor will often be a full-time faculty member,
though he or she may be someone with expertise in the appropriate area that is not on faculty.
Unless approved by the Headmaster, an Individualized Study will not substitute for core requirements
and may only be entered into for credit in other courses. Before a student begins work, he or she must
submit an Individualized Study Form to the office for approval. The student must complete all work
under the guidance of the tutor and as per the Individualized Study Form approved by the Principal.
The grade will be considered part of the student GPA.
4.8.5. Transfer Credits
Students are permitted to enroll in other schools in order to advance their academic enrichment.
Approved courses may be credited toward the student’s graduation requirements but are not
calculated into the grade point average. Unless approved by the Principal, students will not receive
credit for the course toward graduation requirements if the course is available to the student at the
Academy. Before a student enrolls in a course, a Request to Transfer Credit form should be submitted
to the office for approval.
4.9. Advanced Placement (AP) Exams
Students working at an advanced level may have the opportunity to earn college credit through
earning a high score on tests administered by the College Board. Each spring students who have
performed a very high level in certain courses, and wish to attempt to earn college credit, may take the
Advanced Placement exam in the appropriate subject area. Consult the Principal for more details.
Students are required to register and pay for the registration of the AP exams if they choose to take
them.
4.10. Recognition / Evaluation
4.10.1. Standardized Tests
In addition to routine classroom exams, students in grades 1-12 are evaluated through standardized
testing. At least one achievement test is administered annually to students. The tests serve as one type
of measurement of a student’s academic progress and potential in relationship to others in the school,
state, and country.
Students in Grades 1-8 take the Terranova CAT test. We recommend all 9th, 10th and 11th grade
students take the PSAT in the fall. We also recommend all Eukarya Christian Academy students take
the Scholastic Achievement Test (SAT) in the 11th and 12th grades. We suggest that juniors take the
SAT at least twice in the spring quarter of the junior year. In addition, students may want to take SAT
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subject tests, depending upon the college(s) they are applying to. The registration for these tests can
be done through College Board website.
4.10.1* Our CollegeBoard high school code is 472181 www.sat.org/register
4.10.2. Philosophy of Homework
Eukarya Academy assigns homework as an integral part of the curriculum because:
 Students often need extra practice in specific new concepts, skills, or facts. In certain subjects
(e.g., math or languages).
 There is not enough time in school to do as much practice as may be necessary for mastery.
Therefore, the teacher may assign homework to provide practice.
 Repeated periods of practice/study of information is a better way to learn than long periods.
 Reading assignments by nature cannot usually be completed during school hours and will,
therefore, be routinely assigned as homework.
 Since ECA recognizes that parental involvement is critical to a child’s education, homework can
be used as an opportunity for parents to actively assist their child in his or her studies. This will
also keep the parents informed about the current topics of study.
4.10.3. School Homework Guidelines
To insure standardization and fairness in homework distribution, we have guidelines to be monitored
and enforced by each teacher and by the Principal. These guidelines are based on the work of the
average ECA student proceeding with due diligence, combined with proper study habits, to complete
the required homework. Homework may vary from day-to-day, but it should come close to the average
when figured over an entire week’s worth of work. Below average or exceptional students may find
themselves beyond or beneath the listed ranges, respectively. Guidelines for each class are as follows:
Grade Average Homework Time
Grade Average Homework Time
K-1
0
7-8
90 Minutes Day / 7 Hours Week
2-3
20 Minutes Day / 2 Hours Week 9-10
120 Minutes Day / 10 Hours Week
4-5
40 Minutes Day / 3 Hours Week 11
120 Minutes Day / 10 Hours Week
6
50 Minutes Day / 5 Hours Week 12
150 Minutes Day / 14 Hours Week
These averages are comparable to other schools. Parents whose child regularly exceeds these levels
should contact the teacher so we can determine if the student falls within the class norm and
adjustments need to be made. Homework will not be given over school breaks of Thanksgiving,
Christmas, and Easter. Grades 2-5 do not have weekend homework.
4.10.4. Tests
Tests are given to assist teachers in the evaluation and learning processes. Test policies for each course
are explained to students at the beginning of each course. In the following math courses (Pre-Algebra,
Algebra 1, Algebra 2, Geometry, Pre- Calculus, and Calculus), students who score under a 90% on a test
may re-take another version of the test one time. The goal is for students to learn from their mistakes
and master the material. The grade of the re-take will replace the grade of the original test. A student
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may score a maximum of 90% on the re-take. Students who fail the original test will be required to
re-take the test. All re-takes must be within one week of the return of the original test.
4.10.5. Grades
In grades K – 2, we do not give letter grades. We evaluate by these designations:
O = Outstanding Exceeds expectations for grade level
S = satisfactorily meets expectations for grade
N = Needs improvement
In grades 4 – 12, we assign numerically based letter grades as follows:
Letter Grade
Grade Score
A+
97-100
A
93-96
A90-92
B+
87-89
B
83-86
B80-82
C+
77-79
C
73-76
C70-72
D
60-69
F
59 or below
All academic grading for core courses in grades 3–12 at Eukarya Academy is based on objective
standards. Grade point averages (GPA) are computed at the end of the year based on a 4.0 system (A+
may be noted on the report card for commendation purposes; however, only a 4.0 is recorded for
purposes of computing GPA). The grading scale is non-weighted.
4.10.6. Incomplete Grades
“INC” grade = Incomplete. At the teacher’s discretion a student may receive an “INC” due to
incomplete work from extenuating circumstances. The student has no more than two weeks after the
end of the time period to complete the work. The teacher will determine the due date of all
incomplete work. After the due date, the incomplete assignments will be recorded as zeros. Under
unusual circumstances, the administration may grant additional time.
4.10.7. Final Exams
This policy will apply to all upper grade courses at Eukarya Academy.
Final exams will be given to grades 7-12 in Foreign Language, History, and Math and to grades 8-12 in
English and to grades 9-12 in Science at the conclusion of the academic year.
Final exams will not be permanently returned to students. The school will retain exams for three
months. The Principal will retain one or more sample exams on file for reference by future teachers of
the course.
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4.10.8. Exam Exemption
Juniors and Seniors will be exempt from any non-AP final exam in any course for which they meet the
following requirements: 1) they carry an overall average of 90% at the end of the last quarter, 2) they
have been absent from the class no more than 10 times in the year, and 3) they have not been tardy to
class and/or school more than 10 times in the year.
4.10.9. Re-exams
A student who has a passing grade going into an end of quarter exam and fails the class because of the
exam will be eligible to take a re-exam. All re-exams will be given the week after final exams. If a
student makes a high enough score on the re-exam to pass the course, the student will receive a
maximum grade of 70% for the quarter.
4.10.10. Grading Periods
The academic year is divided into four quarters of cumulatively graded work. At interim points during
each quarter, mid-term reports will be sent home containing grades to that point. Because quarter
grades are factored cumulatively, mid-term reports are not final grades, but only a current assessment
of a student’s progress to that point in the quarter. At the end of each quarter, a Report Card will be
generated for each student. A Report Card will contain information including grades, absences, tardies,
conduct, and other notes.
4.10.11. Upper Grades Academic Honors
This policy applies to students enrolled in Grades 9-12. The following qualification for Honor Roll shall
apply:
 Cum laude: 3.5 GPA (with no individual course grade below B)
 Magna cum laude: 3.7 GPA (with no individual course grade below B)
 Summa cum laude: 3.9 GPA (with no individual course grade below A).
Honor Roll designation is based on final course grades and entered on student transcripts.
4.10.12. Promotion and Retention of Students
Promotion: The advancement of a student from the most recent grade completed to the next
successive grade.
Retention: Requiring a student to repeat the grade in which he was most recently enrolled.
New students: Those students entering Eukarya Academy for the first time, coming from another
Christian school, a home school, or a public school.
Current students: Those students enrolled in Eukarya Academy during the current year.
Guidelines:
New students must meet the following criteria to be accepted into the next grade level:
The normal academic prerequisite for new students is that they either have maintained at least a 2.0
Grade Point Average (GPA) in their previous schooling, or have adequate documentation showing
satisfactory readiness for the grade they are entering. Testing may be necessary for new students
when there is any concern regarding their academic readiness for the grade for which they are
applying.
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To be promoted to the next successive grade, students currently enrolled at Eukarya Academy must
maintain at least a 2.0 GPA.
Students seeking to graduate from Eukarya must meet all applicable graduation requirements
(required courses, etc.) with a cumulative GPA of at least 2.0.
All appeals for diverging from this policy must be submitted to the Principal.
4.10.13. Academic Probation
This policy applies to all students in grades 6-12 at Eukarya Academy.
Guidelines:
Students are required to maintain a minimum 2.0 GPA for each quarter term. GPA’s for each student
will be calculated at the end of each quarter. If a student’s GPA is below 2.0 (i.e., a “C” average) or if a
student receives an F in any course on the grade report of any quarter, a parent/teacher conference
will be required. Unless extenuating circumstances approved by the principal dictate otherwise, that
student will be placed on academic probation for the following quarter. A student will be removed
from academic probation if (a) the student with an “F” improves to at least a “C” grade in that course
at the mid-point of the next quarter and (b) the student who fell below 2.0 overall has improved to at
least a 2.0. If the student’s GPA for the next quarter does not rise to 2.0+, that student may be
expelled.
4.10.14. Transcript
Students in the high school (grades 9-12) may request official transcripts or unofficial transcripts from
the office. The office will typically send official transcripts directly to colleges or potential employers;
students and parents should not normally receive unsealed, unaddressed official transcripts. Families
who wish to request an official transcript must complete a transcript request form, located in the
office, and submit it to the office at least seven academic days in advance of the due date. Families
may request an unofficial transcript via the form or email three days in advance of the date it is
needed. Transcripts will not be released if all financial accounts with ECA are not paid in full.
4.10.15. School Records
The school maintains cumulative academic, attendance, disciplinary and health records for each
student enrolled. Material in each cumulative file is confidential and accessible only by permission of
the office. Information on the student’s record will be given out to the following:
 To the parents and students upon written request by the parents;
 To prospective employers upon receipt of written authorization from parent/student;
 To colleges, universities, and military services upon the parent/student’s request;
 To police by parental permission or by warrant (in which case parents will be notified).
Records will not be released if accounts are not current.
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5.
Administrative Matters
5.1. Attendance
Class attendance is essential for success as a student. Even justifiable absences often result in lower
grades because of class time that is missed. Since absence from class is detrimental to a student’s
academic performance, and since students often find it difficult to catch up on missed work, parents
should allow their children to miss school only for the most worthy reasons. Students must be in school
for 3 hours to be counted “present” for the day.
5.1.1. Arrival and Tardies
The academic day begins at 8:00 a.m. Please have your children in school by 7:55 a.m. so they have
time to unpack and be ready for class to begin. Students not in their classroom ready for the day at
8:00 a.m. will be counted tardy. If a student arrives after the carpool helpers have gone inside at 8:00,
parents of K-6 students should park and walk their child to sign in for the day. 7-12 grade students
must report to the office to sign in and receive a pass to class. Tardiness will be excused for reasons
mentioned in “excused absences” or vehicle breakdown.
If a student arrives later in the day and misses an early test, the student must be prepared to make up
the test during the school day or after school. If a student arrives late, then the student must turn in all
assignments due in the missed classes that same day.
A pattern of unexcused tardiness is disruptive to the classroom and disrespectful to the teacher and
other students. In grades 7-12, if a student is late to any class more than three times in a quarter, the
student will meet with the a staff member to discuss the matter. Service hours will be assigned after
school or Saturday mornings at the school’s discretion as a consequence. In grades K-6, after the 5th
tardy in one quarter, ECA will request a parent/student conference in order to solve the tardiness
problem.
5.1.2. Early Dismissal
Parents removing students from school early for appointments or other reasons are to write a note
stating the date and time that the student will be picked up from school or call the school office. Staff
will send the student to the office for the dismissal time. The parents must come to the office and sign
out their child. Parents are not to go to classrooms or playground to get their children.
5.1.3. Excused Absences
Absence from school will be excused for illness, emergency family matter, death in the family, dental
or medical appointment, funeral, graduation/wedding of family member, or pre-approved family
discretionary day.
Prior to the day missed, a parental note must go the office stating the reason for missing school.
Students must make up work according to the academic planned absence policy. Assignments and
work missed will be accessible daily through ParentsWeb.
 Illness
If a student is ill, the parent must call the office in the morning of the absence. When the student
returns to school, the student must submit a parental note to the office to confirm the period of
absence. If a child has had fever, vomiting or diarrhea within a 24-hour period prior to a school day, he
or she may not be sent to school. Should a student contract chicken pox, strep, lice, or other
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contagious illness, timely notification to the school is required, so that other students who may have
been exposed may be contacted. A student can return to school if a regular body temperature has
been maintained for 24 hours without medication.
 College Visit
Seniors, juniors, and sophomores are encouraged to visit colleges to which they are interested in
applying. Seniors and juniors are allowed 3 days anually and sophomores are allowed 1 day to visit.
These excused absences will not count against a student’s absence total when determining whether he
may exempt out of final exams.
 Family Discretionary Days
Eukarya Academy will cooperate with families who take their children from school for vacations,
educational opportunities, etc. Parents should notify their student’s teachers at least 3 days in advance
of the absence. Approval will not be granted for planned absences during exams, achievement testing,
standardized testing, dramatic performances or major field trips. However, when absences are
voluntary (rather than due to illness or emergency) students are to work ahead to reduce the amount
of make-up work and to help the student keep pace with the rest of the class. Students will be
expected to complete assignments or take tests before departure. Because preplanning is assumed, all
missed assignments will be due the day the student returns to campus. Students must make
arrangements with their teachers for making up tests, quizzes, or other in-class assignments. Students
will receive a zero for any missed assignment not made up according to procedure.
5.1.4. Unexcused Absences
Absences are unexcused in the following circumstances: when a student skips a class, when a student
is suspended, when a parent does not notify the office of the reason for the absence. ECA will
determine whether an absence is excused or unexcused. When a student has an unexcused absence,
all work due during that class will be marked late when it is turned in. The student will be responsible
for making up work missed, and any tests, quizzes, reports, or projects due during the missed class will
receive a 15 point penalty.
5.1.5. Make-Up Work
All work missed because of absence must be made up to the satisfaction of the teacher. A student has
the same number of class meetings to make up work they missed during their absence. Tests should be
made up within the same time frame as other make-up work. Parents of K-6th graders may pick up
missed work at the end of the school day at 3:00 p.m. They should notify the school office by 12:00
p.m. if they are planning to pick up work at 3:00. ParentsWeb will list daily lessons and missed
assignments.. Students in grades 7-12 are responsible for getting assignments from teachers. Missed
work may also be found on Parents Web.
5.2. Student Drop Off
Drivers are to remember the three goals of carpool: safety, efficiency, and courtesy. In theory, these
goals are whole-heartedly accepted. In practice, when running late or when distracted, they can
become more of a challenge.
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Carpool Procedures are as follows:




While in line remain in the car and make sure students do not walk between cars.
Students are not allowed to run through the parking lot.
Parents of K-5 students should stay in the carpool line rather than parking and walking to get
their children, except in the case of an emergency.
Drivers must obey the 5mph speed limit in the parking lot at all times.
5.3. Campus Facilities
5.3.1. Buildings
5.3.2. Boundaries
Students are required to remain within the campus boundaries during the school day. Students should
always be in sight and sound of a Eukarya staff member or lead volunteer. Students may not go into
the wooded areas or the parking lots without expressed permission.
5.3.3. Cleanliness
Cleanliness of a campus reflects the pride that students take in their campus. Everyone should go
beyond simply not littering and should take responsibility for picking up trash they notice lying around
campus.
5.3.4. Food and Drink
Students are to eat only during designated times, typically morning break and lunch. Students are
permitted to bring water bottles to class. Water bottles must contain only water; other beverages are
not permitted in classrooms.
5.4. Fire/Tornado Drills
Procedures for evacuating the building will be explained to each class by the classroom teacher at the
beginning of the school year. Fire drills will be held regularly according to government regulations.
Evacuation procedures are posted inside each room.
5.5. Field Trips
5.5.1. Field Trip Overview
The Eukarya Academy experience extends beyond the classroom through a number of field trips each
year. Faculty members and parent volunteers supervise these excursions, and parents provide
transportation in private cars, or special group transportation is provided. The following standards
apply to all chaperones and/or drivers for Eukarya Academy events:
5.5.2. General Guidelines
Teachers leading trips must take a first aid kit and a copy of students’ Emergency Care forms on any
school-sponsored activity. Staff members will request and obtain approval from the appropriate
Principal for field trips prior to announcing them. Appropriate attire and decorum is required at all
times for students, teachers, and parents. Siblings or children not in the class are not permitted on
school-sponsored trips or activities. Volunteer drivers and their cars will be used unless the school has
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arranged special group transportation. When using their own vehicles, drivers take responsibility
through their personal insurance policy. Eukarya Academy students may not drive on schoolsponsored activities. The school does not usually cover admission fees or other costs for drivers and
chaperones.
5.5.3. Field Trip Leadership
Eukarya Academy staff members are the official leaders of trips. Staff will make all decisions as to
itinerary, agenda, logistics, and attire. Logistical matters may be delegated to parents. Parents are not
to alter the plans in any way for any student unless they arrange this with the staff before the trip. In
all cases Eukarya Academy staff has the final word and the sole responsibility for the trip including the
conduct of students and chaperones. All adults are expected to respect the authority of staff. The role
of the parent chaperone is critical to the success of any field trip or activity. Parent chaperones have
the responsibility for the students assigned to them by the teacher, including their safety and conduct.
Normally, parent chaperones are responsible for those students in their cars or hotel rooms. Parents
should assist the staff to ensure that students are supervised at all times during trips or activities.
Chaperones should immediately report to staff any behavior or activity which poses a threat to any
student or is otherwise unacceptable.
5.5.4. Legality and Liability
All chaperones and drivers of automobiles must be at least 21 years of age and be approved by the
Eukarya Academy administration. A person with a driving record with excessive or severe violations
may not drive or operate any vehicle at Eukarya Academy events. The driver and owner of any
automobile that is used must depend on their own insurance coverage for the purpose of covering
their liability and damages to their vehicle. Each automobile must have a current inspection sticker.
Both the owners and drivers of vehicles assume full legal and financial responsibilities for the operation
of their vehicles or watercraft and full legal and financial responsibilities for the safety of the
passengers. The liability arising out of the use of a vehicle or watercraft is the sole responsibility of the
owner (first) and the operator (second).
5.5.5. Safety
When traveling, drivers will observe posted speed limits and require that all their passengers wear seat
belts. Drivers are never allowed to pick up hitchhikers or stop to assist another motorist while
transporting students. Drivers should stay within sight of the other vehicles on the trip and stay with
the pre-planned route. If there is a mechanical problem or an accident, the driver must ensure the
safety and medical care for the students as a first priority. Students may never be left alone with or
near a vehicle. Drivers will not allow or participate in horseplay or other distracting or potentially
dangerous activities in a vehicle. Chaperones (staff or parents) may not drink alcoholic beverages or
use tobacco products at any time during school-sponsored trips.
All drivers are to observe these guidelines:
 All students under age 8 must be properly fastened in a car seat and over age 8 must wear
safety belts.
 Obey the speed limits.
 Do not talk on cell phone or send/read text messages while the vehicle is in motion.
 Do not show movies or allow students to play video games, listen to mp3 players, or use other
electronic devices during the trip.
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







Never stop to assist other motorists or hitchhikers while transporting students.
Stay within sight of the other vehicles on the trip and stay with the pre-planned route.
If a mechanical problem or accident occurs, safety and care of students is first priority.
Never leave a student alone near or with a vehicle.
Do not allow or participate in horseplay or other distracting activities in a vehicle.
Do not use alcohol or tobacco at any time during school-sponsored trips.
Accompany students in grades K-8 in public restrooms. No child should go into a restroom
alone.
Let the teacher know if any students do not cooperate with your instructions.
5.5.6. Decorum/Deportment
Personal music devices or electronic games may not be brought to any school-sponsored trip or event.
If staying in hotels, the television may not be used without direct (constantly in the room) adult
supervision. For school- sponsored parties, such as a dance, Eukarya Academy staff must approve
music according to school guidelines. All adults are required to set a proper example for students.
Parents are encouraged to enjoy the experience with our students, but they must lead in acceptable
standards of etiquette and behavior. For example, adults should freely enter into planned activities and
events with students.
However, they should not encourage or permit spontaneous activities (e.g., raids to others’ rooms,
practical jokes, etc.) without the permission of staff. Every event is etiquette training for our students.
Therefore, every adult must also model appropriate decorum including courtesy, tactfulness,
graciousness, and self-control in all settings. Staff will not allow parents to chaperone who choose not
to abide by these guidelines. Chaperones will see that students assume the same responsibilities on an
event as they do during a regular school day. For example, on a field trip, students will give their full
attention to the events on the trip itinerary and will be held responsible for the educational content of
the trip. They will be held to a high standard of behavior as well. Students are expected to listen
attentively to presentations, speak and act respectfully to each other and to adults, and obey
instructions of the teacher, parent chaperones and tour leaders. Chaperones are expected to assist the
teacher in holding students to this standard of behavior. Student misbehavior will result in such
discipline as deemed appropriate by staff, as well as such discipline as may be necessary upon the
student’s return to school.
5.5.7. Field Trips and the Right Place
Unless otherwise instructed by the teacher, students are to remain together at all times during the
field trip. If attending a school-sponsored activity, such as a school party, students will not be allowed
to leave the event and return again later. Neither may they leave the room or area of the activity
without permission of the teacher in charge.
If students go out for a meal as part of a school-sponsored activity, the teacher and chaperones will
require them to sit at tables using proper manners until being dismissed. They are not to be allowed to
disrupt others in the area.
When staying at a hotel or other lodging facility, teachers and chaperones will restrict students of the
opposite sex from entering each other’s rooms. The only exceptions to this are devotional times and
meal times with adult supervision. Students are expected to respect each other’s property and to
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regard the luggage of others as private. Sleeping arrangements will be made so that there is
appropriate adult supervision. All students must stay in the designated accommodations. In case of
questions regarding sleeping arrangements, staff will make the final decision. Chaperones will assist
the teacher in enforcing a curfew for all students. Teachers will ensure that students are encouraged to
be inclusive of other students during any school-sponsored activity or trip.
In summary, while on field trips or school-sponsored activities, students, parents, and teachers are
expected to conduct themselves Coram Deo; that is, they will conduct themselves as in the presence of
God, doing all for His glory, in harmony with the standards and policies of Eukarya Academy.
5.5.8. Absence from Major Field Trips
Students are expected to attend all field trips, including out-of-town field trips, except in cases of
illness or family emergency. Any student who does not attend a field trip will be required to attend
school and will be given an appropriate graded project in lieu of the trip.
5.6.
Electronics on Campus
5.6.1. Office Printers
Students must receive approval from an instructor or the office manager in order to use the office
printers. Availability is at the discretion of the office staff.
5.6.2. School Telephones and Cell Phones
Students may use the school telephone only with permission from a teacher or school leader. Students
may not use cell phones or pagers during the 8:00 AM-3:00 PM school day without prior approval from
the staff. Phones used during the school day will be confiscated and returned to the parents.
5.6.3. Other Electronic Devices
Students may not bring entertainment-oriented electronic items such as electronic games, iPods, etc.
to school. These items are an unnecessary distraction to the atmosphere of the school. For Grades 612, with prior approval of the Principal, students may bring academic electronic devices such as
calculators, dictionaries, laptop computers, etc., which are necessary for their classes. Games should
not be played on computers. Unauthorized electronic items will be confiscated.
5.7. Computer Usage
“Educational use” includes classroom work, assignments, career development, and self-directed
learning in keeping with the mission and purpose of Eukarya Academy. Students may not check
personal email or use instant messaging software on school computers or during the school day. The
use of the school’s computers or permission to use personally owned laptops is a privilege that will be
revoked from a student who violates the spirit of proper usage.
5.8.
Medication and Illness
5.8.1. Medicine Authorization
Any medication, prescription or non-prescription, taken by students in class or at breaks during the
school day must be accompanied by a written note from the parent or doctor, which should be given
to the office at the start of the class day. Students may not keep medications, including cough drops,
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with them during the school day. Information about medications taken on a consistent basis during the
class day should be recorded on the medical conditions form to be filed in the office at the beginning of
the school year. Only medications brought by students with a written note from the parents will be
administered. The school will not provide medications for students, such as Tylenol.
Any medication required by any student during school activities must be supplied by a parent and
brought to school in the original container, properly labeled with the name of the student and
identification of medication, dosage, and the time to be administered. If possible, medications should
be taken before and after school.
5.8.2. Medications and Side Effects
If your child is taking a medication where side effects may affect his attentiveness, behavior, or ability
to learn in school, notify the school of the name of the medication, possible side effects, the dates that
medication begins and ends, and any changes in the dosage.
5.8.3. Illness at School
Students who become ill at school will be sent to the school office where the decision will be made to
call home. A sick student will remain in the office or an assigned area until a parent or authorized adult
can pick him up from school. Students may not be released from school for illness without the
authorization of a Principal or his or her designee.
5.8.4. Contagious Illness
Common colds, influenza, chickenpox, strep throat, and similar illnesses, are contagious and the
student so affected must remain at home, or, if it starts at school, he/she must be sent home.
5.8.5. Blood borne Pathogens
Students should be aware of the danger of pathogens carried in blood and should make every effort to
avoid contact with another person’s blood. Students must immediately report any presence of blood
or other potentially infectious materials to a faculty member.
5.8.6. Serious Diseases
Serious diseases are those diseases which are potentially life threatening or which can cause
permanent bodily damage, and can be communicated from one person to another (other than
genetically). Examples of these include spinal or viral meningitis, AIDS (Acquired Immune Deficiency
Syndrome), and pneumonia. Students who contract these diseases may not return to school until
certified as healthy and not contagious by a physician.
5.8.7. Permission to Leave School Due to Illness or Medical Appointments
Students needing to leave school due to illness prior to the end of school must be sent by the teacher
to the school office before calling home to request permission to leave. If a student must be picked up
early for an appointment, a note or phone call from the parent is required. Students waiting to be
picked up by a parent must report to the office and wait there until released to a parent. Parents must
sign students out with the office when they leave campus.
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5.9. Messages / Deliveries
Only in case of emergency will classes be interrupted to deliver messages. If a lunch or other item
needs to be dropped off to a student, parents can leave the item in the office. If a transportation
change needs to be made, parents should contact the office, which will communicate this information
to students.
5.10. Lunch
Students must bring their lunches to school unless they have purchased a lunch through the school,
such as pizza on Fridays. Students must bring self-contained lunches and any utensils they may need as
well as napkins. For younger students, please purchase easily opened drinks and snacks so that
students do not need teachers to open them.
5.11. Library
Eukarya Academy does not have a dedicated library space, but has its library dispersed throughout the
classes. Teachers will work with students to direct students to needed books and resources. In the
upper classes, teachers will assist students in locating important books and resources from additional
libraries in the area.
5.12. Student Storage
Students will be provided with designated areas for storing their backpacks, books and other supplies.
These storage areas are subject to search at any time. Students are responsible for keeping their
storage areas clean. The school will confiscate book bags and athletic bags in undesignated locations.
5.13. Lost and Found
The school will maintain a lost and found. Please label all outer wear clothing, books, and personal
articles with the student’s or family’s name.
5.14. Student Drivers
Students who drive to school must register with the office by providing a copy of their driver’s license,
a description of the vehicle they will drive (including license number), and written authorization to
drive to school from their parents.
5.15. Parking and Driving on Campus
Student drivers are to observe signs and extreme caution at all times. Parking spaces close to the
church should not be used in order to insure that church staff and members have adequate parking
close to the church. Students may not enter the school before 7:45 a.m. without specific arrangements
with the Headmaster. Drivers are not to exceed 10 miles per hour while driving on the church grounds
(5 mph in parking lots). Students may not be dropped off before 7:45 a.m. Students should wait in their
cars until the carpool helpers arrive. To encourage maturity and responsibility, students should come
to the classroom and unpack on their own. Driving privileges on the campus may be revoked at the
Principal’s discretion.
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5.16. Bus Rules and Guidelines
In the event that a Eukarya event leads to our students taking a bus, we require these rules be
followed.
 Only authorized students are to be on the bus at any time.
 Students are not allowed to move around on the bus while the bus is moving.
 Gum is not permitted. Eating or drinking will be allowed only at the driver’s discretion.
 No hands, heads, or body parts should be outside of any bus windows. Objects should never be
thrown out a window.
 No horseplay will be allowed. Students must keep their hands to themselves and on their own
property.
 No throwing of objects will be tolerated.
5.17. Photography and Publicity
Eukarya Christian Academy students are photographed (and videoed) occasionally. These photos and
videos may be used to promote the school. If a student or family does not wish such pictures, or a
student’s work to be used in school publications or promotions, the school office should be notified by
filling out the Photography Permission Form. Photographs of students at non-public events (school
assemblies, classrooms, etc.) taken by parents or other students should not be published in any form
on the Internet or via other means.
5.18. Inclement Weather
Parents should always seek to keep their children safe. If you are uncomfortable driving in severe
weather, feel free to stay home. Never risk your family’s safety to try to get to school. In the event of
inclement weather, school closings or delayed openings, Eukarya administrators will make their
decision and a notification will be sent out through Parent Alert , a service through RenWeb. Please do
not call the school directors or staff to verify the announcement.
5.19. Textbooks and Equipment
School-owned textbooks and resource materials are issued at the beginning of the school year and at
other times as assigned by the teacher. Parents will be responsible for paying for any textbooks or
equipment that are lost or damaged by their child. Students are not permitted to purchase books from
the school. If a student desires to have a personal copy of a text, then the office can provide ordering
information. End of year grades will be withheld until all books and materials are accounted for.
Students may be required to purchase textbooks, small musical instruments, supplies and the like.
These become the student’s personal property.
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6. Honor and Conduct
6.1. Expectations
As members of a Christian community, ECA students and faculty strive to live coram Deo, that is,
realizing that we are in the very presence of God. Everything we do is for his glory, and the more
conscious we are of God’s presence among us, the more harmony we find in our School.
The integrity of relationships is one of our top priorities, so the desired end of all discipline is the
reconciliation of strained relationships between students or between students and their teachers.
Faculty members are empowered to help students maintain their relationships with each other and
their teachers and staff as they should.
ECA teaches students God’s commands and helps them learn to obey by comparing their behavior to
Biblical requirements, commending them when they obey God’s commandments, and correcting them
appropriately when they fail to obey. We also teach students to live within conventional social
standards, so even though the Bible does not tell us everything students should do, Eukarya asks them
to demonstrate knowledge of ordinary courtesies (e.g., dressing appropriately, not interrupting each
other). This includes girls showing no cleavages or midriffs, not wearing short shorts or short dresses
and boys not wearing “plumber” pants.
Please review the following modesty guidelines with your student. We desire that all of our students
will dress in a way that shows respect for themselves and those around them. Generally, clothing
should be neat and tidy.
Ladies:
A helpful guideline for our young ladies is to never let their clothes reveal underclothing, cleavage,
stomach, or backside.
We consider revealing your backside to include wearing leggings as pants. Please be sure that your
backside is completely covered with a long top or dress when you are wearing leggings.
Gentlemen:
Please be sure your backside, including underwear, is covered.
Also, shirts should have sleeves.
Our staff will monitor these guidelines. If needed, they may contact you to bring extra clothing to
school for your student. These things will be discussed in a grace-filled way during Christian Studies
class with the students. If your child does not participate in that class please be sure that they are
aware of these guidelines.
Our reputation in the community has been good thus far, owing to the honorable and conscientious
conduct of its students since 2010. A Eukarya student reflects the mission and identity of the School,
no matter where he or she is. Students are expected to behave at all times with consideration for
others in thought, word, and deed, and students must abide by the School’s stated rules and any
others stipulated by faculty members.
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The first (and usually only) person to deal with a discipline infraction is the teacher on the spot,
whether in or out of the classroom. Faculty members may also consult with other teachers and,
according to the seriousness of a situation, with the Principal.
When discipline is necessary, parents may rely upon the teachers and administration to correct
behavior in ways that will affirm biblical standards of fairness and justice, the dignity of each child, and
the need for damaged relationships to be appropriately restored.
6.2. Comprehensive Grievance Policy
ECA has this grievance policy in order to establish biblical guidelines for the resolution of disputes and
grievances in the operation of the school. In general, we seek to follow principles laid down by
Peacemaker Ministries (www.peacemaker.net).
Dispute: Any disagreement that cannot be overlooked (Proverbs 19:11) and results in broken
fellowship or trust between any combination of students, parents, teachers, and/or staff. Such
unresolved disagreements typically result in disrupted lines of authority and communication within the
school and threaten the successful implementation of our objectives and goals.
Before Anything is Done: Two things we ask every party in such a dispute that cannot be overlooked.
First, go to the Lord to let Him be the One to grant peace, wisdom and insight (Proverbs 3:5-6;
Matthew 7:4, 5). Looking to people too quickly often circumvents what God is trying to teach us.
Second, do not talk to anyone else about the problem (unless it is with a disinterested third party
whose biblical counsel you are attempting to follow).
Classroom, Teacher or Student Concerns: When concerns about the classroom, a student or a teacher
emerge, they must first be presented to the student or the student and a parent by the teacher or to
the teacher by the student (if she or he is mature enough) or the student and his or her parent. A
respectful demeanor is required at all times. If the problem is not resolved, the student or teacher or
parent should bring the concern to the Principal. If the problem is still not resolved, any of the involved
parties can make a direct request for a meeting with the Board.
Concerns with the School or Principal: If parents have a grievance or dispute about the general
operation of ECA, they should bring their concerns to the Principal. If unsuccessful, please bring the
concerns to the Board.
Eukarya Christian Academy Employees or Volunteers: All employees or volunteers should go first to
the person with whom the difficulty exists. If that is unsatisfactory, please speak with the Principal. If
that’s unsatisfactory, schedule a meeting with the Board.
6.3. Discipline Policy
The kind and amount of discipline will be determined by the faculty, and if necessary, by the
Headmaster or designated staff. The discipline will be administered in the light of the individual
student’s problem and attitude.
All discipline will be based on Biblical principles, e.g., restitution, apologies (private and, when
necessary, public), swift punishment, restoration of fellowship, no lingering attitudes, etc.
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The vast majority of discipline problems will be dealt with at the classroom level. In order to maintain
consistency, faculty will regularly meet together to discuss biblical standards and Academy policy
concerning discipline.
Love and forgiveness will be an integral part of the discipline of a student.
6.3.1. Phone Calls Home
There are five basic behaviors that will automatically necessitate discipline from the Principal or
designated staff (versus the teacher). Those behaviors are:
1.
2.
3.
4.
5.
Disrespect shown to an employee as determined by the employee and verified by Principal.
Dishonesty in any situation while at ECA, including lying, cheating, or stealing.
Rebellion, i.e., outright disobedience in response to instructions.
Fighting, i.e., striking in anger with the intention to harm another student.
Obscene, vulgar, or profane language, as well as taking the name of the Lord in vain.
In the phone contact with the parent, the administrative staff will outline the discipline to be
administered by Eukarya. The parents’ assistance in averting further problems will be sought. A
written explanation of the behaviors and discipline will be sent home. Parents must sign this note and
return a copy the next school day. A copy will be kept in the student’s file.
If, for any of the above or for any other reason, a student receives discipline from the Principal, the
following accounting will be observed in any one quarter:
 If ECA needs to call home for disciplinary reasons three times in a quarter, a meeting will be
required between the principal and the parents (and possibly the student);
 If ECA needs to call home four times in a quarter, a two-day suspension will be imposed on the
student.
 If a fifth phone call home is required, the student will be expelled from ECA, with all tuition
costs for that quarter still payable and due.
If a student commits an act with such serious consequences that the Principal deems it necessary,
suspension or expulsion may be imposed immediately. Examples of such serious misconduct include
(but are not limited to): acts endangering the lives of other students or employees; gross violence; the
possession of a weapon at school; vandalism of Academy property; violations of civil law. In addition,
students may be subject to ECA discipline for serious misconduct that occurs after academic hours.
Should an expelled student desire to be readmitted to Eukarya Academy at a later date, the Principal
will make a decision based on the student’s attitude and circumstances at the time of reapplication.
6.3.2. Disciplinary Probation
Eukarya Academy may place a student on a short-term disciplinary probation (one to two weeks)
during which the student will not be permitted to participate in any non-academic activities (i.e., field
trips, athletics practices/games/meetings). During this time, the student must meet specific behavioral
expectations.
Violation of probation will result in an immediate conference with parents and discipline potentially
including suspension or expulsion. Probation will be noted in the student’s record. Probation is at the
discretion of the Principal
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6.3.3. Behavior Contract
A behavior contract is a contract between a student and the school, which spells out specific standards
that the student must uphold in order to continue enrollment at Eukarya Academy. A student who
violates the behavior contract may face suspension or immediate expulsion.
6.3.4. Suspension
A suspended student is not allowed to attend classes, participate in any extra-curricular events, or
represent the school in any manner during the term of his or her suspension. In-school suspension will
be served on campus. Out-of-school suspension students will not be allowed on campus during the
term of suspension. Suspended students are automatically placed on disciplinary probation after a
suspension.
Students who are suspended incur unexcused absences while they are suspended. They will be allowed
to make up all academic work missed. However, work missed during a suspension will be subject to the
15 point penalty as per the unexcused absence policy. Students should personally contact their
teachers to get their assignments and be prepared to turn them in and/or take tests on the day that
they return to class unless they make other arrangements with the teacher. Students who have been
suspended during the year will not receive re-enrollment materials until the school year has been
completed satisfactorily. Suspensions will be noted in the student’s record.
6.3.5. Expulsion
Expulsion is the permanent dismissal of a student from the school. A student may be expelled for a
serious infraction or repeated lesser infractions. The Principal in conjunction with the Board
determines if a student is to be expelled. Expulsion will be noted in the student’s record. Families are
required to pay remaining tuition for the quarter of the student’s expulsion because ECA hires
teachers and makes other fiscal commitments based on enrollment commitments. Also, all material
(e.g., textbooks) will be returned in good condition or ECA must be reimbursed for their cost.
6.4.
Conduct Policies
6.4.1. Alcohol/Illegal Drugs/Tobacco
The school vigorously opposes student use, possession, or distribution of tobacco or alcohol in any
form, on campus or off-campus. Violation subjects a student to disciplinary action. Students are not
permitted to use, possess, purchase, or distribute illegal drugs. Violation subjects a student to
disciplinary action and may lead to the involvement of local law enforcement.
6.4.2. Hazing and Bullying
Hazing is defined as subjecting someone to an indignity, fright, abuse, or threat; or subjecting someone
to abusive and/or humiliating mental or physical harm. Bullying is doing much of the same and is
considered a form of abuse, either verbal or physical. It can be as simple as quietly humiliating,
intimidating or regularly putting someone down or going as far as to use social media web sites such as
Instagram® or Facebook®, to broadcast negative opinion of someone, spread rumors, post a
humiliating or suggestive picture, and or threaten another person. Using social media for these
purposes is considered cyberbullying and ECA takes these actions very seriously. Violation subjects a
student to immediate disciplinary action.
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6.4.3. Sexual Harassment
Sexual harassment of anyone at Eukarya Christian Academy is contrary to Biblical teaching, violates the
law, and will not be tolerated. Sexual harassment includes making unwelcome sexual advances,
engaging in improper physical contact, making improper sexual comments, or otherwise creating an
intimidating, hostile, or offensive educational environment.
Any student or employee who becomes a victim of sexual harassment should immediately report the
incident to a school leader (teacher, principal, or board member). If a student, they should also report
to their parents or guardian. School authorities will investigate all such reports immediately. Anyone
found to have violated this policy will be subject to disciplinary action up to and including expulsion for
students and firing for employees (all of whom have undergone a background check). Criminal charges
will be handled by civil authorities.
All such reports will be handled discretely to maintain confidentiality in order to protect the student
making the report. The school will follow state guidelines in reference to sexual harassment. If a
student has concerns about the nature of any conduct or physical contact by anyone, the student is
encouraged to report this conduct to a school leader as well as discuss the concern with his or her
parents or guardian.
6.4.4. Plagiarism
Plagiarism is a false presentation of authorship. A plagiarist wrongfully takes another person’s ideas
and expressions and presents them as if they were his or her own. Plagiarism is intellectual theft. It is a
moral offense that directly reflects the character and moral condition of the student. Any student who
uses borrowed material of any kind and does not provide documentation for that material has
committed plagiarism.
In the Internet age students are much more prone to misuse sources. Therefore, the Principal will
discuss plagiarism with the 6-12th grade students at the beginning of the school year and the faculty
will spend intentional class time explaining the nature of plagiarism.
For a definition of plagiarism and examples of it, the Principal and faculty will consult the current
edition of the MLA Handbook. If a student commits plagiarism, the automatic penalty will be a grade of
zero for that assignment. There are no exceptions to this rule.
6.5. Fundraising Activities
Fundraising is an important component of a private, independent school both to support operations
and student scholarships and to fund capital development and make strategic investments in the
school. Eukarya Christian Academy will actively invite donors to invest in its important mission.
ECA will have periodic fundraising opportunities during the year. The Principal must approve other
fundraising activities prior to implementation. ECA will generally avoid product sales and involving
students in fundraising activities. Our primary focus for the students is for them to put their efforts into
reaching beyond the walls of their school and considering those less fortunate and spiritually lost,
volunteering their time to and raising money for missions.
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Arrowsmith School Addendum
In 2014, ECA opened a school within a school, by bringing the Arrowsmith Program® to the Winchester
area. The Arrowsmith School was established in Toronto, Canada in 1980.
More about Arrowsmith (as quoted from www.arrowsmithschool.org)
“The Arrowsmith Program is founded on neuroscience research and over 30 years of
experience demonstrating that it is possible for students to strengthen the weak cognitive
capacities underlying their learning dysfunctions through a program of specific cognitive
exercises.
The Arrowsmith Program identifies, intervenes and strengthens the weak cognitive
capacities that affect learning. Students are able to capitalize on their increased learning
capacities and after a three or four year program can function without special education
assistance or program accommodations. Upon completion of the program some students
may require one to two years to gain experience using their newly strengthened cognitive
capacities and some students may need tutoring initially to bring academic skills to grade
level given the limited amount of time within the program to address academic skill deficits.
If a student is unable to complete the three to four year program, they achieve benefit for
every year they are in the program. The Arrowsmith Program is suitable for students across
the broad spectrum of mild to severe learning problems.”
A student can enroll in the Arrowsmith Program® as a Eukarya Christian Academy student or just
attend his or her individualized Arrowsmith Program sessions as designed by the Arrowsmith staff
according to the student’s assessments.
The Arrowsmith Program Consent and Acknowledgment as well as the Authorized Student
Enrollment Form will need to be completed, in addition to any necessary ECA forms.
The cost to be enrolled in the Arrowsmith Program® is $5000 per child. If the student is also
enrolling in the Academy, then the tuition and fees of ECA also apply.
The rules and policies stated in the Eukarya Christian Academy Parent-Student Handbook also
apply to any student that enrolls in the Arrowsmith Program®, regardless of enrollment in the
Academy. The Parent and Student Commitment Handbook Agreement Form must be completed.
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