STINE ELLERMANN, LIGHTING ENGINEER
LOUISE RATHLEFF, CONTRACT MANAGER
LIGHTING RENEWAL
Tender proces
Foto: Citelum, Denmark
1
CITY OF COPENHAGEN, STREET LIGHTING
STREET LIGHTING 2014
”På tværs af Københavns gadebelysning 2014”, LEDlys; Interdisciplinær LED lysforskning.
2
CITY OF COPENHAGEN, STREET LIGHTING
STREET LIGHTING 2017
”På tværs af Københavns gadebelysning 2014”, LEDlys; Interdisciplinær LED lysforskning.
3
CITY OF COPENHAGEN, STREET LIGHTING
BACKGROUND
Electricity savings and CO2 abatement
Renew the eldest of the Copenhagen lighting system
Improvement in street light quality
CLIMATE PLAN 2015:
20% CO2-REDUCTION
STREET LIGHTING::
20%
VISION: CO2 NEUTRAL IN 2025
57%
CO2-REDUCTION
4
CITY OF COPENHAGEN, STREET LIGHTING
PROCUREMENT
Combining Renewal with O&M
Focus on energy savings
RENEWAL PROJECT
OPERATION AND MAINTENANCE
POSSIBLE
EXTENSION
5
CITY OF COPENHAGEN, STREET LIGHTING
PROCUREMENT
16 month
June 2012 - Agreement with consultant/ advisor
October 2012 - Draught tender documents
November 2012 - Prequalification of 4 participants
December 2012 to March 2013 - Dialogue Process: 4 full day
dialogue sessions with each of the 4 dialogue participants
May 2013 - Rewriting tender document
August 2013 - Participants hands in offer
September 2013 - Reading and evaluation
October 22nd 2013 - Contract signed with Citelum
6
CITY OF COPENHAGEN, STREET LIGHTING
COMPETITIVE DIALOGUE
Why competitive dialogue
• Ensure innovation
• Ensure correct requirements though out a long term contract.
• Dialogue participants gets the opportunity to know the city better
Advantages of long term operation (and renewal in one tender) ensures:
• high level of quality - long term maintenance after renewal
• encouragement to find functional and optimized processes in O&M
• innovative thinking and high level technological knowledge in projects
• Ensures commitment and ownership
7
CITY OF COPENHAGEN, STREET LIGHTING
COMPETITIVE DIALOGUE
Dialouge participants
Municipality (12 participants)
• 4 traffic (owner of tender)
• 2 legal
• 2 urban design
• 2 construction
• 1 digitalization
• 1 environment
Advisors
• 2 technical advisors ÅF lighting
• 2 legal advisors LETT
8
CITY OF COPENHAGEN, STREET LIGHTING
COMPETITIVE DIALOGUE
Dialouge process
4 month
1st meeting (info-meeting)
December 2012
2nd meeting (technical meeting)
January 2013
3rd meeting (contractual meeting)
February 2013
4th meeting (technical meeting)
March 2013
5th meeting (half day contractual meeting) - optional
march 2013
9
CITY OF COPENHAGEN, STREET LIGHTING
DIALOGUE PROCES
1st Dialogue meeting
Info meeting
Focus on:
•
•
•
•
•
Visions and goals
Process
Preliminary timeschedule for dialogue
and tender
Expectations, requirements and wishes
(organization, technology, quality)
Confidential dialogue
10
CITY OF COPENHAGEN, STREET LIGHTING
DIALOGUE PROCES
2nd Dialogue meeting
Technical meeting
Focus on:
•
•
•
Technical aspects in broad sense
How to meet demands of the owner (KK)
Expectations and wishes for the agreement
Overall discussion of aesthetics, design
Technologies and process optimizations
Documents :
•
•
•
•
Bilag 1. General working description
Bilag 2. O&M
Bilag 3. Construction and Innovation
Bilag 4. Employee transfer
11
CITY OF COPENHAGEN, STREET LIGHTING
DIALOGUE PROCES
3rd Dialogue meeting
Contractual meeting
Focus on:
•
•
•
•
Legal and financial conditions
Model of collaboration
Length and content of contract
Financing of renewal project
(OPP, ESCO, Municipal funding)
Documents
• Agreement including appendix
12
CITY OF COPENHAGEN, STREET LIGHTING
DIALOGUE PROCES
4th Dialouge meeting
Technical meeting
Focus on:
•
•
•
Specification of technical aspects
Options and possibilities
Specific ideas and suggestions for
documents changes
Documents
•
•
•
•
Bilag 1. General working description
Bilag 2. O&M
Bilag 3. Construction and Innovation
Bilag 4. Employee transfer
13
CITY OF COPENHAGEN, STREET LIGHTING
DIALOGUE PROCES
Conclusions during the process:
•
•
•
•
•
•
•
•
•
Meeters in cabinets (big expense)
Remote control of luminaires
No use of light sensors
Minicipal boarders – clean up
Define the scope of lighting Masterplan
Estimate expected savings in kWh
Length of contract period
Requirements for color temperatures
Top limit - repairs due to vandalism
14
CITY OF COPENHAGEN, STREET LIGHTING
TENDER PROCESS
Offers:
•
Only three offers where submitted
•
One dialogue participant chose to
withdraw just before handing in the offer
•
Offer phase was during summer holiday
therefore extra time to prepare the offer
15
CITY OF COPENHAGEN, STREET LIGHTING
EVALUATION
Balanced Evaluation Criteria
•
•
•
•
Price
Task Performance and Organization
Lighting Solution
Energy and environmental qualities
25 %
25 %
20 %
30 %
Light
20%
Organizatio
n
25%
Energy
30%
Price
25%
16
CITY OF COPENHAGEN, STREET LIGHTING
LESSONS LEARNED
Pros:
• Constructive and valuable process suitable for complex tenders
• The partnership has already started when signing the contract
• Risks are minimized = better prices
• Customized requirements = extra focus on certain aspects
Cons:
• Time consuming for both stakeholder and bidders.
underestimated from beginning
• Expensive process for bidders including travel expenses
• Rewriting tender document was a larger task than anticipated
17
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
RENEWAL PROJECT
Project costs: 266 million DKK (36 million EUR)
20.000 fixture
8.000 poles
1.100 cabinets
Business case:
Yearly power savings:
7,3 GWh.
>12 million DKK
(1,6 million EUR)
18
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
MASTERPLAN
19
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
MASTERPLAN
20
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
MASTERPLAN
21
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
MASTERPLAN
22
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
LIGHT QUALITY
Copenhagen with
High pressure sodium
Thor LED
Foto: Thomas Maare
23
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
LIGHT QUALITY
Islands Brygge
Bike lane and pavement (1)
and (4)
Requirement E1+
24
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
EXAMPLE
Foto: Citelum, Denmark
25
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
EXAMPLE
Foto: Citelum, Denmark
26
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
EXAMPLE
Foto: Ursula Bach
27
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
EXAMPLE
Foto: Focus Lighting
28
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
ENERGY SAVINGS
170 W High pres. Sodium
73 W Fluorescent tubes
137 W Mercury
Individually dimming examples:
Local street E2 – 10m wide
Pole height 6m, 42m distance:
Pole height 5m, 37m distance:
55 W LED
27 W LED
25 W LED
Dimmed to 85%
Dimmed to 70%
29
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
ENERGY SAVINGS
Street lighting CPH
25.000.000
20.000.000
15.000.000
10.000.000
5.000.000
2003
2005
2007
2009
2011
2013
2015
2017
30
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
PROCESS
31
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
NETWORK
32
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
FUTURE
Illustration: Citelum, Denmark
33
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
COLLABORATIONS
34
27-07-2015
CITY OF COPENHAGEN, STREET LIGHTING
THANK YOU
Questions?
Contact
35