Department of Chemical Engineering
University of the Philippines-Diliman
The Application for Thesis
Adviser Process
DChE Graduate Program
Mid Year Term
2014-2015
Department of Chemical Engineering
University of the Philippines-Diliman
Application Procedure
Know your
research
interests
Wait for
announcement
Choose 2-3
advisers to
apply to
Fill up
application
form
Submit
application form
ONLINE
Department of Chemical Engineering
University of the Philippines-Diliman
Prior to Filling up the Application
Form:
• Know your research interests
• Get to know the research topics of the potential
advisers
• Choose 2-3 thesis/dissertation advisers to apply to
and RANK them from most preferred (choice 1) to
least preferred (choice 3)
• Do not apply to advisers who have no available slots
for new advisees. They either opted not to accept new
advisees or already have too many.
• Students are strongly encouraged to talk to
prospective advisers before submitting their
applications
Department of Chemical Engineering
University of the Philippines-Diliman
Faculty Research Topics
Each year, each ChE faculty member with PhD or
equivalent publicizes his/her current research topic(s)
using any of the following:
the Department webpage*,
the Department Graduate Student Orientation,
ChE 296.1,
the Department Bulletin Board,
Department brochures, or in the
Matrix of Advisers and Topics which comes with the Call for
applications
* www.dche.coe.upd.edu.ph
Department of Chemical Engineering
University of the Philippines-Diliman
Sample Matrix of Advisers and Topics
NAME of
ADVISER
ADVISER
CODE
Munoz, Jose
C.
MUNOZ
Chu, Richard
CHU
Dalida,
Maria
Lourdes
DALIDA
Rollon,
Analiza P.
ROLLON
No. of AVAILABLE
SLOTS
Topic
Code
TOPICS
PhD
MS
0
1
JCM1
Topic 1 Title
0
1
JCM2
Topic 2 Title
0
0
JCM3
Topic 3 Title
1
0
RQC1
Topic 1 Title
0
0
RQC2
Topic 2 Title
1
0
MPD1
Topic 1 Title
0
1
MPD2
Topic2 Title
0
0
MPD3
Topic3 Title
1
0
APR1
Topic 1 Title
0
1
APR2
Topic 2 Title
0
0
APR3
Topic 3 Title
Department of Chemical Engineering
University of the Philippines-Diliman
Fill up the Application
Form
500-word Essay
on “Why I am
interested in
the research
topic.” You
may use the
back an extra
sheet if you
need additional
space.
Department of Chemical Engineering
University of the Philippines-Diliman
File Name for Application Form
• One application form per adviser-topic should be filled up.
• Save the filled up application with a specific file name:
“XX Application Y_ADVISER_STUDENT”
that indicates the following:
XX - Degree Program “MS” or “PhD”
Y - Priority Number “1” to indicate 1st choice adviser; “2”
for 2nd choice, and; “3” for 3rd choice.
ADVISER - Surname of Selected Adviser (Adviser Code), all
caps (see matrix of advisers and topics)
STUDENT - Surname of Student, all caps
•
• For example: A PhD ChE student named Juana Garcia, applying
to her 2nd choice adviser Dr. Juan Santos should save the
application form as
PhD Application 2_SANTOS_GARCIA.docx
Department of Chemical Engineering
University of the Philippines-Diliman
The 500-word Essay
o The essay “Why I am interested in the research topic “ is to
communicate the significance of the topic to you and your career plans.
o In addition to describing your personal interest in the topic, include
one or more of the following:
• A description of the importance of the problem which the proposed
research topic addresses
• An explanation as to how the proposed research topic might
improve scientific knowledge, technical capability, culture, and
practices, or solve a problem in society.
• A description of how the concepts, methods, or practices that drive
this field or market segment will be changed
• Potential innovation and intellectual merit
o Include references, if any.
o Save the essay with the file name:
ESSAY_<topic code>_<student surnames>
Example:
ESSAY_RDL3_CRUZMARQUEZZURBAN
Department of Chemical Engineering
University of the Philippines-Diliman
Online Submission
• Before sending the application forms, check for
completeness and correctness.
• Email the filled up forms to [email protected] on or
before the due date for submission of applications (see
Bulletin Boards, emailed announcements,
announcements posted on the website for details, or
the last slide of this powerpoint)
• IMPORTANT: Send all applications in one email
submission with a particular subject line format (see
next slide).
• Your online submission will be automatically
forwarded to the advisers listed on the subject line.
Department of Chemical Engineering
University of the Philippines-Diliman
Subject Line Format
• IMPORTANT: Use the following subject line
“XX_ADV1_ADV2_ADV3”
where
XX = degree program “MS” or “PhD”
ADV1 = SURNAME or ADVISER CODE of FIRST CHOICE
ADVISER
ADV2 = SURNAME or ADVISER CODE of SECOND CHOICE
ADVISER
ADV3 = SURNAME or ADVISER CODE of THIRD CHOICE
ADVISER
Note that the order of listing adviser code names is important,
and again the underscore “_” that connect the code names
Department of Chemical Engineering
University of the Philippines-Diliman
What to put/include in your email
• A brief transmittal e-message
• 2-3 Filled-up application forms as attachment (1
per adviser-topic)
• 2-3 Essays, one for each research topic under each
adviser of choice, as attachment
Department of Chemical Engineering
University of the Philippines-Diliman
Results
• Results will be posted 2 weeks after the due date
for submission of applications.
• If at the end of the first call, there are still some
students who have not been accepted by an
adviser, a second call for applications may be
made.
Department of Chemical Engineering
University of the Philippines-Diliman
Schedule for SY 2013-2014
DATE
STEP
June 18, 2015
July 2, 2015
CALL FOR APPLICATIONS
LAST DAY FOR EMAIL SUBMISSION OF GROUP
APPLICATIONS INDICATING FIRST & SECOND
CHOICE ADVISERS
July 3-6, 2015
July 7, 2015
FACULTY EVALUATION OF STUDENT APPLICANTS
MEETING OF RESEARCH FACULTY .
OUTPUTS:
• LIST OF STUDENTS ACCEPTED TO RESEARCH
LABORATORIES ;
• LIST OF STILL UNAFFILIATED STUDENTS;
• LIST OF FACULTY WITH UNFILLED SLOTS
Department of Chemical Engineering
University of the Philippines-Diliman
Schedule for SY 2014-2015
(cont’d)
DATE
July 8, 2015
STEP
SECOND CALL TO UNAFFILIATED STUDENTS FOR
APPLICATIONS, IF NEEDED
July 13, 2015
2nd DEADLINE FOR EMAIL SUBMISSION OF
GROUP APPLICATIONS INDICATING FIRST &
SECOND CHOICE ADVISERS
July 14-15,
2015
July 16, 2015
FACULTY EVALUATION OF STUDENT APPLICANTS
July 17, 2015
DEPARTMENT POSTS FINAL DISTRIBUTION OF
STUDENTS TO RESEARCH LABORATORIES
MEETING OF FACULTY WITH AVAILABLE SLOTS
Department of Chemical Engineering
University of the Philippines-Diliman
Thank you and we look forward
to receiving your applications