Energy Efficient Buildings Association
General Assembly
Tuesday July 12, 2011 (15:00-17:00)
Hotel Bedford, 135-137 rue du Midi, Brussels (Belgium)
Minutes
This 5th General Assembly of the Association was organised at Hotel Bedford in Brussels on July 12,
2011 from 15:00 until 17:00.
Attendees
The list of attendees is included in Appendix 1. The electronic register can also be downloaded from
the E2BA Collaborative Work Space (CWS). 60 official Members out of the 148 registered E2BA
Members are represented, either through their registered representative or through a proxy. 11
applicant organisations are represented.
No quorum is needed for the resolutions of the Agenda.
Welcome and Introduction
The meeting is chaired by Gaëtan Desruelles (Bouygues, E2BA President) who welcomes the
attendees.
No comment has been received on the Agenda sent to all the registered Members of the Association
through the convening letter sent on May 11, 2011 and slightly amended on July 7. No comment on
this Agenda is expressed at the meeting.
Effective final voting rights can also be downloaded from the CWS.
The topics of the Agenda are supported by slides which can also be downloaded from the E2BA
Collaborative Work Space (CWS).
1. Admission of new E2BA Members
The 21 following applicant organisations are admitted as E2BA Members starting in 2011.
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Applicant organisations (Original application form received after 16/07/10)
05/07/2010
Portugal
CENTItvc
B2
21/07/2010
Belgium
AGC Glass Europe
A1
03/08/2010
Spain
Fundacion CIDAULT
B1
26/08/2010
Spain
LEITAT Technological Center
B4
26/08/2010
Spain
CENER
B2
16/09/2010
France
Schneider Electric
A1
22/09/2010
Spain
CEMOSA
A2
01/10/2010
France
CERIB
B2
15/10/2010
Turkey
IMSAD
A3
22/10/2010
France
CEA
B1
27/10/2010
Italy
Politecnico di Torino
B3
08/12/2010
Ireland
UCC
B3
20/01/2011
Austria
AIT
B2
01/03/2011
Italy
ISTEC CNR
B2
18/03/2011
UK
Green Structures
C
25/03/2011
Italy
STRESS
B2
08/04/2011
France
Pôle Alsace Energivie
B4
08/06/2011
Italy
CIE
A2
22/06/2011
Norway
NTNU
B3
27/06/2011
Belgium
Dow Corning
A1
04/07/2011
France
IFSTTAR
B1
Details on these applicant organisations are available on the E2BA Collaborative Work Space (CWS).
2. Resignation of E2BA Members
The resignation (under their request) of the 13 following Members becomes effective on July 13,
2011.
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AECOM (A2)
ECN (B)
INTRON (C)
PARAGON (C)
PU Europe (C)
STUVA (B)
TEINSA (C)
LEMA (B)
Zacisze (C)
KENTEC (C)
CIDEMCO (B), having merged with Tecnalia (B)
INASMET (B), having merged with Tecnalia (B)
Robotiker (B), having merged with Tecnalia (B)
4 Members (Ecosistema urbano (C), ENSATEC (C), Robotina (A3), Tesimag (C)) have not paid their
2010 annual contribution. They have been summoned by registered letter in late April, and will be
deemed to have resigned on July 31 if they failed to pay this contribution.
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Luc Bourdeau presents (slides 5 and 9 to 11), the membership trends from 148 Members in 2010 to
152 Members in 2011, taking account of the incorporation and resignation agreed above. In
percentage, the 4 categories are rather stable (slight increase of “research” and slight decrease of
“SMEs”). Spain and Italy are the two most represented countries and France has increased the most
highly. No detailed target in terms of membership was established so far.
It is agreed that each E2BA Member, in addition to the NLPs, should do his/her best to be active in
attracting new Members.
3. Approval of 2010 Accounts
The 2010 Accounts (including the report by the Auditor Mr Van Caillie), registered on the E2BA
Collaborative Work Space (CWS) and presented by the E2BA Treasurer (slides 12 to 15), are
unanimously approved.
The appointment of Mr Régis Van Caillie (Réviseur d’entreprises, avenue Commandant Lothaire,
Bruxelles) as Auditor for the new period of 2 years 2011-2012 (see offer) to review the accounts of
E2BA (E2BA Statutes, Art. 38.8) is unanimously approved.
4. Overview of E2BA actions and main orientations
Gaëtan Desruelles, Stefano Carosio and Luc Bourdeau report on the E2BA past actions and
orientations for the future.
4a. Strategic Actions
Gaëtan Desruelles reports (slides 16 to 19) on the meetings between PPPs and the EC, which took
place on March 2, June 29 and July 12 (lunch with Commissioner Quinn) about the continuation of
the PPPs (see also the different position papers of ECTP, the PPPs and E2BA). No clear commitment
has been shown so far by the EC on the PPPs scheme and the continuation of the 3 running ones.
However a statement has been made, during the closing session of the Info Days, on the PPPs
scheme by Commissioner Quinn: "I am sure you will be very pleased to hear that the draft legislative
proposal in preparation for HORIZON 2020 will address the use of Public-Private Partnerships. It is
important that there is a place for large-scale strategic actions such as PPPs with the critical mass to
reach their objectives". The continuation of the currently running PPPs is linked to a clear
commitment shown by industry; however the feeling is that the EeB topic is a very promising matter
and parallel informal discussions with EC representatives are rather positive. A further meeting with
the EC should take place in autumn.
Following questions on the contact that E2BA has with the EC for the future calls and how we really
influence the content of these calls, it is reminded that these contacts take place regularly through
the Ad’hoc Industrial Advisory Gourp (AIAG) and that so far the EeB Call are fully in line with the
content of the Multi-annual Roadmap.
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A further exchange deals with the level of research we want to promote, the idea proposed by
Gaëtan Desruelles to develop a large plan for renovation which is today our main challenge, and the
question on the type of research we want to share between partners compared to the one which is
strictly reserved to internal developments for industrial competition reasons.
It is agreed that these issues will be proposed to the Scientific Council for further analysis
Some other strategic points are also mentioned:
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The involvement of E2BA as beneficiary into 2 CSAs: Building Up and GeoClusters (under
negotiation) and the strong link of E2BA with another CSA ICT4E2B Forum.
The hiring of a half-time E2BA junior project officer (Silvia Zinetti), who will be mainly
working on Building Up.
The involvement of E2BA experts in the roadmap updating process (either through these
CSAs or through own E2BA works).
At last, it is mentioned that a list of internal E2BA meetings and external meetings with E2BA
involvement will be regularly updated (slide 19).
4b. EeB Call Planning and AIAG role
Stefano Carosio reports on the status of the results and calls of the EeB PPP (slides 20 to 30).
He also gives details on the last AIAG meeting which took place on May 30, during which Terms of
reference for the AIAG were introduced by the EC and preliminary discussions on the topics for the
call in WP2010 (expected to be launched in July 2012) were started.
At last, he mentions the first meeting of the E2BA Scientific Council which took place on December
13, resulting in an agreement on the main domains of activities of the Council and the election of its
President Gerd Hauser.
4c. Roadmap Update – Inputs for discussion
Stefano Carosio (see slides 31 to 53) reminds the audience on the first roadmapping activities which
led to the publication of the EeB PPP “Multi-Annual Roadmap and Longer Term Strategy”. He also
mentions the recent publication on the running EeB projects prepared by Arup for E2BA.
Then he mentions the key aspects of a roadmap update, as recently emphasized by the Scientific
Council President, together with the current background of the process recently initiated:
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2 running CSAs aiming at developing roadmaps with E2BA/ECTP in the driving seat
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Executive Board agreed on the need to promote/map running projects (Project review
publication) and to launch an update of the roadmap, engaging E2BA members
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A proposal was presented at the last SC meeting and there was an agreement to build on the
current roadmap as framework and to move towards products/services needs within the still
relevant challenges while other horizontal aspects should be kept (i.e. interoperability)
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A joint meeting between the Executive Board and the Scientific Council was organised in June
to define the possible implementation routes
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The AIAG, being made of SC + Scientific Council, is implicitly in the loop and will closely follow
the process development being the direct channel with EC in proposing priorities in due time,
being the key priority now the discussion of 2013 topics.
He presents the proposed methodology (see next figure), based on updating the E2B challenges and
the concept “from technology roadmaps to business driven roadmaps”, taking into account the
running projects, the active CSAs, the setting up of E2BA Working Groups and a wide open
consultation. A firs meeting of WG1, which will be open to the whole AIAG, will be organised shortly
(provisionally on August 30 in Ljubljana, but to be confirmed through a Doodle poll). Templates (see
(slides 52 and 53) are going to be used to collect preliminary inputs from all E2BA Members and
running projects.
Preliminary results on the roadmapping exercise carried out during the General Assembly opening
can be consulted on the CWS (see document).
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The GA asked in this respect for a proactive role of the Scientific Council in advising on promising
research lines based on the international review of the state of the art and main initiatives, to help
the industrial partners in going beyond their usual internal R&D practices. This has been highlighted
as being an area where the association should dedicate efforts. In this framework, the Scientific
Council should start organising its internal agenda and exchange mechanisms and communicate it to
the Exec Board in order to create synergies among the different meetings and parties involved.
An exchange of views takes place on the significance of the impacts, the importance of the
communication towards the outside world, and the prominent role of the Scientific Council (minutes
to be disseminated to all Members through the CWS).
Following some specific questions, it is reminded that:
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Recommendations received from Prof. Gerd Hauser on future roadmapping were as far as
possible taken into account in the presentation, structured on the outcome of the last Exec
Board and Scientific Council joint meeting (introducing a stepped process with a flexible
schedule, highly depending on EC possible requests). It was agreed during a constructive
discussion to launch a doodle poll among the proposed WG1 Core group members (and now
enlarged to the whole Scientific Council), to identify a suitable date between last week of
August and first week of September to held a first operational WG1 workshop(open also to
the whole AIAG) in which the analysis of the templates received from E2BA
members/running projects and the available inputs from the 2 running CSA will be presented
in order to fine tune the methodology proposed, schedule, mechanisms of
engagement/consensus building and identify any possible support needed beyond the E2BA
members. The overall goal would be to present in a dedicated workshop during the
E2BA/ECTP conference the preliminary findings to be shared with experts beyond our
community, engaging other stakeholders from platforms, cities, etc. This should be in line
with the timeline of others PPP, such as FoF.
 Contacts have already been taken with the RHC platform and will be continued, as well as
with other platforms; coordination actions will be used to get expert advisors form the
different platforms in order to get positive contributions for the most of them.
 Various scenarios on the energy context should be taken into account; energy experts may
intervene through staying close to the SET-PLAN activities
 Process issues will be taken into account, in particular business models.
It is recognized that communication on the process will be enlarged towards all E2BA Members. A
first step will take place through a call for preliminary inputs from all E2BA Members, using the
presented templates. More generally, as regards communication, it is reminded that the main 2 tools
for internal communication are the CWS (where all documents are stored) and the e-NEWS Portal
where general info on “RTD and Construction at EC level” is disseminated.
It is also recognized that the roadmapping should be included in the E2BA Agenda continuously
(typically every 2 years).
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Gaëtan Desruelles notes that we need to improve the way to work together, but that have anyway to
take account of the EC constraints in term of timing and format, which leads to find a good
equilibrium between reality and an ideal way; we have often to implement the exercise of crossing
different cultures between industry and the EC.
4d. Communication
Luc Bourdeau briefly reports, through slides prepared together with Marta Fernandez (Arup), on
communication aspects:
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The EeB PPP Project Review 2001 (publication)
The ECTP-E2BA e-NEWS Portal (homepage)
The E2BA Forum (which can be accessed from the E2BA home page of the CWS)
The NLP concept and NLP Network recent activities (last meeting on July 11)
The Technical Workshops (April 12-13 at BBRI Poincaré, Brussels)
The participation to EUSEW (April 13)
The coming ECTP-E2BA-Eracobuid Conference in Warsaw on October 4 and 5, 2011
4e. Approval of Actions and Orientations
These E2BA actions and main orientations (Section 4) are unanimously approved.
5. Approval of Budget 2011 and Fees 2011
Bruno Smets, the E2BA Treasurer, presents the Budget 2011 (see slides 68 to 70), based on the same
level of fees as in 2010. This budget gives some flexibility in developing further activities
(communication, roadmapping…).
The budget is unanimously approved. It is also unanimously approved that the 2010 annual
contributions of the different categories of Members will remain at the same levels than the 2010
contributions. The entrance fee is kept to 0€.
6. Organisational issues within and between E2BA and ECTP
Due to the lack of time at the end of this General Assembly, this topic is not discussed in details.
However Gaëtan Desruelles mentions that several strategic meetings were organised in the last
months and led to a proposal for new “organisational rules” and a clearer governance between the
two organisations, particularly between the different “programme vehicles (PVs)”, such as E2BA, that
ECTP may be setting up and between these PVs and the umbrella ECTP.
This proposal is still to be discussed at the level of the ECTP HLG and E2BA SC before being presented
to the ECTP and E2BA General Assemblies.
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7. Questions / Answers
No further question is raised and therefore the meeting is closed at around 17:30 by the Chairman.
Appendix 1: General Assembly Register
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