Motion Notion 2014 Vending Agreement
Between:
Katalyst Corporation o/a Motion Notion Festival
305 4625 Varsity Drive NW
Calgary, AB, Canada T3A 0Z9
Office (closed after July 18): (403) 274-5978
Vendor Email: [email protected]
Main Festival Email: [email protected]
Website: www.motionnotion.com
And:
Vendor Business Name: ____________________________________________________
Website/Facebook:________________________________________________________
Vendor Owner’s Name:_____________________________________________________
Address: ________________________________________________________________
Email:___________________________________________________________________
Phone:__________________________________________________________________
Event Name, Date, Hours
Motion Notion Festival
July 24 – July 28, 2014
General admission opens at 12-noon July 24 (Thursday)
Event ends at 12-noon on July 28 (Monday)
Music runs 24hrs per day ending at about 9am Monday.
Vendors must arrive between 12pm to 7pm Wednesday, must stay for the duration of the event (until at
least 9am Monday) and may leave as late as 5pm Monday.
Location
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BEAVERFOOT LODGE, 4220 BEAVERFOOT ROAD- GOLDEN BC, CANADA.
Beaverfoot Road is located approximately 22km East of Golden or 230km West of Calgary on Highway 1.
The festival site is 14km up Beaverfoot Road from Highway 1.
Due dates
JUNE 15: We must receive your signed contract and payment for vending.
AT THE GATE: All workers and owners must have a pre-purchased ticket or purchase a ticket on arrival
at the cash gate price.
Fees
1) Vending Fee: $168 ($160 plus 5% GST) must be received by June 15 via cheque or interact
email-transfer to [email protected].
2) Tickets: Every person must purchase a ticket. Vendor fee does not include any tickets.
3) Vehicle Fee: $20 per vehicle payable in cash on arrival.
Tickets are available in advance at http://motionnotion.zoobis.com , or other outlets listed at
www.motionnotion.com. They can also be purchased at the event at the gate price at the time. We do not
sell tickets directly from our office.
Type and Number of Vendors
There is a limit to the number of food vendors, but send in this contract anyway. We will confirm all
food vendors by June 1 at the latest.
There is no limit to the number of merchandise or service vendors- We may however deny your
booth if you plan to sell products or services that are immoral, dangerous or not consistent with the
festival’s values, in which case you will be contacted and your money will be refunded.
Arrival and Booth Placement
Vendors MUST ARRIVE between 12noon-7pm on Wednesday July 23. Katalyst staff will be on-site to
point you where to set up. All vendors are to set up at the bottom end of Camping 2 field near the Main
Stage.
Spaces are given on a first-come, first-served basis, however certain spaces have been reserved close to
the Temple Stage.
Maintain a 7 meter two-way roadway.
Vendors may park and camp behind their shops. The maximum size each vendor may occupy is 20’x40’
including vehicles, tents and camping. Each vendor is allocated a maximum frontage of 20’ facing the
pedestrian traffic and must allow for other vendors to occupy space directly next to their space (vehicles,
RVs and camping tents must not encroach upon prime shop-frontage space)
Katalyst reserves the right to designate or move the location of the vendor booths at any time.
Electricity
Merchandise & services vendors will be provided with one 120volt circuit regular “household-style” 3prong outlet for lighting only.
Food vendors will be provided with the style of plug-ins such as range-plugs they require so long as they
explain their needs on this agreement.
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A few electrical distribution panels will be spaced throughout the vending areas. Vendors are responsible
for their own electrical extension cords and power bars. Up to 300 feet of quality extension cord may be
required to run from the distribution panel to your booth (thicker is better- at least 12 gauge for 100’ or
less, or 10 gauge for over 100’ lengths. The smaller the gauge number, the thicker the cord, and the more
capable it is to carry the electricity. If you have a combination of sizes, always plug the thickest size
(lowest gauge) into the distribution box and go smaller from there. Power will be available 24hrs/day
starting at around 2pm on Wednesday to the end of the festival but there may be occasional poweroutages. If the power goes out, try to re-set the breaker to your outlet on the distribution panel and make
sure that none of your connections are in a puddle of water. If the breaker keeps tripping, you may have
too many things plugged in or one of your electrical appliances/lights may have a short circuit (you need
to unplug it). Do not touch the generator! If the generator has stopped working, contact the soundsystem people (PK Sound) at the Temple Stage sound control tent. If the sound crew cannot fix the
problem, contact the vendor manager or the front gate. Security personnel can also radio the front gate
and relay the problem.
Garbage
Vendors are to supply their own bins and garbage bags and keep full bags neatly to the side of their shop
for our hired garbage crew to pick up and haul away. They come around twice per day.
Food Vendors: Vouchers
Food/drink vouchers will be provided to certain production crews and artists by the festival as part of the
festival’s contract with them. Food and drink vendors will be expected to accept these food/drink vouchers
at a face value of $1 each. They cannot be exchanged for cash and no change should be given on
payment by vouchers. Vouchers should be retained by food and drink vendors. The festival will pay food
or drink vendors $0.50 for each voucher submitted to the office by mail within 30 days after the festival. A
company cheque will be mailed out or email money transfer.
Food vendors: Water supply and grey-water disposal
There will be a male household-style garden-hose connection to have access to potable water for your
kitchen. We plan to have a water pump, however the water pressure may be very low so be prepared to
operate using buckets. Please conserve water. It costs a lot to haul water in from Golden. If using a hose
to run to your kitchen, it must be ‘food-grade’ (a garden hose is not ‘food grade’). Grey-water should be
disposed of in the grey water tank located behind the food vendors. Food vendors must have a permit to
operate in BC and send their permit to us along with this agreement. If the water tank is running low or
the grey-water tank is full, please contact Kootenay Pumping. It is the same company that will be working
on the Posh-Potties and porta-potties.
Rules etc:
Vendors may not sell ice, energy drinks, alcohol, illicit or prescription drugs, weapons, or fireworks.
No amplified music is allowed unless you have been accepted as an Indie Stage.
Generator use is not permitted.
Vendors must supply, set up, and remove their own shelters, tables, displays, decoration, and goods.
Be sure to stake & tie-down your shelter securely, cover any sharp protruding objects with plastic/foam
and duct-tape, or plastic bottles, and mark tripping hazards with florescent tape & paint. Cover any
exposed rebar with plastic bottles, or split tennis balls.
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It is VERY IMPORTANT that you clean up your site completely and remove ALL stakes, rebar, and rope
as these can cause serious injury to people, horses, and equipment for many years in the future if left in
place. Any vendor who leaves a mess, causes damage beyond normal wear-and-tear, or creates a
hazard will be held liable for their negligence.
Excessive garbage cleanup for a vendor booth such as lumber, furniture, display cases, carpet, tentframes, etc will result in extra charges - $200 and up.
Vendor will be fined $1000 if it is found that they left rebar or stakes in the ground after the event or didn’t
mark exposed stakes or tripping hazards during the event. Vendor may also be found liable for any claims
against the festival arising from vendor negligence.
Katalyst reserves the right to adjust the intensity of light emitted from vendor stands if the light takes away
from the décor or overall feel of the event.
Vendors are to be licensed or permitted, if applicable, and operate in accordance with all government
regulations as required in British Columbia.
Cancellation
Katalyst reserves the right to cancel this agreement at any time.
Acceptance
The vendor and all of its owners, subcontractors, employees, and volunteers hereby agree that Katalyst
Corporation and any of its subcontractors, employees, and volunteers will not be held liable for any
problems, damages, losses, accidents, deaths, or injuries that the vendor or its subcontractors,
employees, or volunteers may incur even through the negligence of the said parties.
I hereby declare that I am the authorized signatory for the vendor/shop listed above, and I have read,
understand and accept all the above terms, fees, and requirements of vending at the 2014 Motion Notion
Festival. I will explain the requirements & conditions to every person involved with the vendor/shop and
will get each person’s written acceptance of the terms & requirements before they arrive on-site.
Full name of every person involved with the vendor at the event:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Products/services/food/drinks you plan to sell:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Special electrical requests for food vendors:
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(Please list all the equipment you will bring, their electrical requirements & exact style of plug)
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Date of acceptance:
__________________________________________________________________________________
Authorized signatory`s name and signature:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
We must receive payment and contract by June 15. Sign every page and email to
[email protected] or snail mail to the office. Send in your payment by cheque written to
Katalyst or interac email-transfer. Make sure you mention what vendor the payment is for. Make
the password, ‘motionnotion’.
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