Alpha Phi Omega
INTERNATIONAL, PHILIPPINES, INCORPORATED
COMMISSION ON MEMBERSHIP
CoMe Resolution No. 2014-004
RESOLUTION ADOPTING
THE AMENDMENTS OF THE REQUIREMENTS FOR PETITIONING GROUPS
AND FORWARDING THE SAME TO THE BOARD OF DIRECTORS FOR
INFORMATION
WHEREAS, the different groups petitioning for recognition and a charter (fraternity,
sorority and alumni associations) have been experiencing some difficulty in complying
with the existing requirements;
WHEREAS, the CoMe recognizes the need to amend some portions of the
requirements in order to make them clearer, more specific, easier to comprehend, and
to make the applications more uniform and consistent in form and substance;
WHEREAS, Art. X Section 4(b) of our Code of By-Laws specifically provides that
“the application of the petitioning group shall contain all information or data required by
the Code of By-Laws and such other requirements as may be promulgated by the
Commission on Membership”;
RESOLVED, therefore, as it is hereby resolved, that the Commission on
Membership adopts the amendments of the requirements for petitioning groups
(attached hereto as Annex A) and forwards the same to the Board of Directors for
information.
Done this 12th day of April, 2014, at Quezon City, Philippines.
COMMISSION ON MEMBERSHIP
BRO. EDGAR LLARENA
Chairman
SIS LUZVIMINDA LUMANG
Vice Chairman
BRO. JAMES MAKASIAR
Commissioner
SIS MARIA ESTRELLITA REYES
Commissioner
SIS ALMA SHEILLA LIQUIGAN
Commissioner
SIS ZARAH ESCUETA
Commissioner
BRO. AMER PIMPING
Commissioner
PETITIONING REQUIREMENTS FOR A FRATERNITY COLLEGIATE CHAPTER
1.0 Application / Notice
 1.1 Letter of Petition (Include Contact Person, address, telephone/cell# and email
address)
 1.2 Endorsement and support by Petitioning Chapter for APP.
 1.3 List of Petitioners {ALL MALES - minimum of fifteen (15) with updated ID &
proof of enrollment, validated school ID, include scanned copy or photocopy}
 1.4 List of Advisors (include scanned copy of Institution ID)
1.4.a. Faculty or Alumni Advisors
1.4.b. Local Scouting Advisors
1.4.c. Any civic or religious organization (optional)
 1.5 Endorsement by the Regional Directors.
1.5.a. Endorsement by the Regional Director for Collegiate.
1.5.b. Endorsement by the Regional Director for Alumni.
 Endorsement by the Nearest Recognized Fraternity Chapter
2.0 History
 2.1 Chronological history from founding date up to the time of application. At
least one (1) year existence in college/university
 2.2 List of at least fifteen (15) but not more than twenty five (25) Charter
Members (all males with updated ID)
 2.3 List of Founders/Organizers*, and must be:
2.3.. a. Updated I.D. Cardholder of a recognized chapter (maximum of
eight(8) regular members, include scanned copy of updated ID)
2.3.b. Must have been an active member for at least 3 years.
*Names of Organizers must appear/be listed in the History of the Chapter
3.0 Organization
 3.1 List of present Officers (with updated ID, include ID Number)
 3.2 Roster of membership by batches (RAPOR)
4.0 Finance
 4.1 Payment of charter fee to the National Council.
 4.2 Financial Statements (Certified correct and signed by the Keeper of the Jewel
and the GC)
 4.3 Scanned Copy or Photocopy of Bank Passbook or Bank Certification (should
be either under the name of the petitioning group or joint account under the
name of the GC and the Keeper of the Jewel)
5.0 Article of Association
6.0 List of at least five (5) accomplished service projects
 With supporting documents (photos of the project that includes the banner of the
Petitioning Group & Certifications).
Note: For Joint Projects, refer to end notes below.
7.0 Two-year Development Plan
NOTES:





To be Submitted with Table of Contents and Page Numbers
All documents shall be 8-1/2 x 11 inches, submitted in five (5) hardbound
royal-blue cover copies. In the center of the cover, put complete name of
the petitioning collegiate chapter.
A soft copy saved on a USB Flash Drive must also be submitted
Accompanied by a transmittal letter addressed to the Commission on
Membership
Corrections should be made not later than ninety (90) days from the
date of CoMe’s Notice of Deficiencies to the petitioning group,
otherwise a new and updated set of petition documents should be
submitted.
For Joint Service Projects:
The Petitioning Group’s participation to a Service Project, to be counted as its project,
the following conditions should be met:
 That the Project is huge in nature and as such requires collaboration
with another Group
 That the project is clearly defined as a “Joint Project”
 That the Petitioning Group’s involvement started at the
conceptualization of the project
 That supporting documents are available to establish the above
REGULAR MEMBERS
 Members who are non-provisional or whose basic organizational unit
(fraternity/ sorority) is duly recognized.
PETITIONING REQUIREMENTS FOR A SORORITY COLLEGIATE CHAPTER
1.0 Application / Notice
 1.1 Letter of Petition (Include Contact Person, address, telephone/cell# and email
address)
 1.2 Endorsement and support by Petitioning Chapter for APP.
 1.3 List of Petitioners {ALL FEMALES - minimum of fifteen (15) with updated ID &
proof of enrollment, validated school ID, include scanned copy or photocopy}
 1.4 List of Advisors (include scanned copy of Institution ID)
1.4.a. Faculty or Alumni Advisors
1.4.b. Local Scouting Advisors
1.4.c. Any civic or religious organization (optional)
 1.5Endorsement by the Regional Directors.
1.5.a. Endorsement by the Regional Director for Collegiate.
1.5.b. Endorsement by the Regional Director for Alumni.
 Endorsement by the Nearest Recognized Sorority Chapter
2.0 History
 2.1 Chronological history from founding date up to the time of application. At
least one (1) year existence in college/university
 2.2 List of at least fifteen (15) but not more than twenty five (25) Charter
Members (all females with updated ID)
 2.3 List of Founders/Organizers*, and must be:
2.3.. a. Updated I.D. Cardholder of a recognized chapter (maximum of
eight(8) regular members, include scanned copy of updated ID)
2.3.b. Must have been an active member for at least 3 years.
*Names of Organizers must appear/be listed in the History of the Chapter
3.0 Organization
 3.1 List of present Officers (with updated ID, include ID Number)
 3.2 Roster of membership by batches (RAPOR)
4.0 Finance
 4.1 Payment of charter fee to the National Council.
 4.2 Financial Statements (Certified correct and signed by the Keeper of the Jewel
and the GLC)
 4.3 Scanned Copy or Photocopy of Bank Passbook or Bank Certification (should
be either under the name of the petitioning group or joint account under the
name of the GLC and the Keeper of the Jewel)
5.0 Article of Association
6.0 List of at least five (5) accomplished service projects
 With supporting documents (photos of the project that includes the banner of the
Petitioning Group & Certifications).
Note: For Joint Projects, refer to end notes below.
7.0 Two-year Development Plan
NOTES:





To be Submitted with Table of Contents and Page Numbers
All documents shall be 8-1/2 x 11 inches, submitted in five (5) hardbound
royal-blue cover copies. In the center of the cover, put complete name of
the petitioning collegiate chapter.
A soft copy saved on a USB Flash Drive must also be submitted
Accompanied by a transmittal letter addressed to the Commission on
Membership
Corrections should be made not later than ninety (90) days from the
date of CoMe’s Notice of Deficiencies to the petitioning group,
otherwise a new and updated set of petition documents should be
submitted.
For Joint Service Projects:
The Petitioning Group’s participation to a Service Project, to be counted as its project,
the following conditions should be met:
 That the Project is huge in nature and as such requires collaboration
with another Group
 That the project is clearly defined as a “Joint Project”
 That the Petitioning Group’s involvement started at the
conceptualization of the project
 That supporting documents are available to establish the above
REGULAR MEMBERS
 Members who are non-provisional or whose basic organizational unit
(fraternity/ sorority) is duly recognized.
PETITIONING REQUIREMENTS FOR AN ALUMNI ASSOCIATION
1.0 Application / Notice
 1.1 Letter of Petition (Include Contact Person, address, telephone/cell# and email
address)
 1.2 Endorsement and support by Alumni Association for APP.
 1.3 List of Petitioners {minimum of ten (10) regular members with updated ID,
include scanned copy}
 1.4 Endorsement by the Regional Director for Alumni.
 1.5 Endorsement by the nearest Recognized Alumni Association (optional for
Chapter Based Alumni Association)
2.0 History
 2.1 Founding/Organization (at least one (1) year in existence)
 2.2 List of Founders/Organizers* (maximum of ten (10) regular members with
updated ID, include scanned copy)
 2.3 List of Activities
*Names of Organizers must appear/be listed in the History of the Chapter
3.0 Organization
 3.1 List of present Officers (regular members with updated ID)
 3.2 List of at least ten (10) but not more than twenty five (25) charter members
(regular members with updated ID)
 3.3 List of members with complete information (Name, Address, Chapter, Batch, etc,
with updated ID)
4.0 Finance
 Payment of charter fee to the National Council.
 Financial Statements (Certified correct and signed by the Treasurer and the
President)
 Scanned copy or Photocopy of Bank Passbook or Bank Certification (either
under the name of the Alumni Association or a Joint Account of the President
and the Treasurer)
5.0 Article of Association
6.0 List of at least five (5) accomplished service projects with supporting
documents (photos of the project that includes the banner of the Petitioning Group
&Certifications).
Note: For Joint Projects, refer to end notes below.
7.0 Two-year Development Plan
NOTES:





To be Submitted with Table of Contents and Page Numbers
All documents shall be 8-1/2 x 11 inches, submitted in five (5) hardbound
royal-blue cover copies. In the center of the cover, put complete name of
the petitioning collegiate chapter.
A soft copy saved on a USB Flash Drive must also be submitted
Accompanied by a transmittal letter addressed to the Commission on
Membership
Corrections should be made not later than ninety (90) days from the
date of CoMe’s Notice of Deficiencies to the petitioning group,
otherwise a new and updated set of petition documents should be
submitted.
For Joint Service Projects:
The Petitioning Group’s participation to a Service Project, to be counted as its project,
the following conditions should be met:
 That the Project is huge in nature and as such requires collaboration
with another Group
 That the project is clearly defined as a “Joint Project”
 That the Petitioning Group’s involvement started
at
the
conceptualization of the project
 That supporting documents are available to establish the above
REGULAR MEMBERS
 Members who are non-provisional or whose basic organizational unit
(fraternity/ sorority) is duly recognized.