NORTH YORKSHIRE COUNTY
COUNCIL
Children and Young People’s Service
Proposed Amalgamation of Ingleby
Arncliffe CE VA Primary School and
Swainby & Potto CE VA Primary
School
Site Evaluation – January 2017
NORTH YORKSHIRE COUNTY COUNCIL
Proposed Amalgamation of Ingleby Arncliffe CE VA Primary School (IA) and
Swainby & Potto CE VA Primary School (SP)
Site Evaluation
The following commentary explains the findings from a detailed evaluation of the two
school sites in order to inform a decision about which site should be retained in the
event that the two schools come together to form a single Church of England
Voluntary Aided Primary School to serve the catchment areas currently served by
the two schools.
The three key components of asset management for schools are sufficiency,
suitability and condition. Commentary has also been provided on site ownership.
Background calculations and site plans are provided for reference.
Sufficiency - Site Capacity
This evaluation is based on a comparison of the net capacity and site data held by
the local authority against Building Bulletin and School Playing Field guidance.
The physical capacity of the current buildings at both schools is very similar with 85
places available at SP and 86 at IA.
The total site area of SP is below the recommended size for a school of 86 places
whereas the site area of IA is larger than required. This surplus would allow an
expansion of places up to a maximum of 130 in the future if required.
In addition the playing field area at SP is below the recommended size whereas the
IA site exceeds the required space. It is understood that the larger external area is
the reason for current plans to use IA rather than SP in the summer term.
Suitability – Accommodation
It is understood that the professional opinion of the teaching staff and advisors from
both the local authority and Diocese is that the accommodation on the IA site is
better configured for the delivery of the curriculum.
The following evaluation is based on a comparison between the net capacity
assessment of each school with Building Bulletin guidance.
The total floor area at IA is larger than SP although both school buildings are smaller
than that recommended and both have classroom space below the recommended
minimum. The shortfall is slightly larger at IA. However IA benefits from a number of
‘resource’ spaces which can be used for small group work. It has four such spaces
compared to only one at SP. These are associated with classrooms.
Both schools have halls that are below the recommended minimum with SP’s hall
being slightly larger. However, IA has spaces adjacent to the hall which can be
opened out to form a single space of 132m2 whereas the maximum size of SP’s hall
is 72.6m2. SP’s hall forms part of the circulation space within the school building and
provides the only internal access to teaching space whereas spaces at IA are
accessed by a corridor making the accommodation more flexible and reducing
disruption during movement around the school.
In terms of ancillary accommodation IA has an appropriate sized kitchen whereas
SP’s kitchen is sub-sized.
Staff and Administrative accommodation on both sizes is below that recommended
with IA showing a slightly smaller shortfall. The office at SP is not located near the
main entrance and this is noted to be a safeguarding concern.
Condition
The condition survey data shows that there are significantly more Priority 1 works
required to the IA building, mainly repairs to the roof and floors. This data is being
reviewed by the Diocese at present to understand when they might wish to prioritise
the works for investment from the VA Capital Programme. Both schools have
asbestos present. In SP it is known to be in 9 locations, in IA in 6 locations. This is
managed in situ but could make any maintenance or improvements to the building
more expensive if any removal is needed.
There are also more Priority 2 and 3 works required in the next 2-5 years at IA. It is
noted that many schools in NY have similar levels of Priority 2 and 3 works recorded.
Ownership
The IA buildings are owned by the York Diocesan Board of Finance with the playing
field owned by the County Council. The SP buildings are owned by trustees (the
Vicar and Churchwardens of the Parish of Whorlton) with the playing field owned by
the County Council. There may be some potential for reinvestment of any capital
receipt from either site into facilities at the other. This will be subject to a detailed
evaluation of the terms of any disposal in the event of a school closure and decisions
by the Secretary of State and County Council members.
Ingleby Arncliffe & Swainby & Potto Comparisons
Ingleby Arncliffe CE VA Primary School Swainby & Potto CE VA Primary School
SITE CAPACITY - CURRENT
Current Net Capacity
Current Maximum Workplaces allowable
SITE CAPACITY - POSSIBLE MAXIMUM
Possible maximum Net Capacity site
could accommodate
77
84
(PAN driven)
(Max Workplaces driven)
86
85
(with any expansion required)
130
84
8,385m2
5,370m2
5,420m2
5,685m2
Surplus 2,965m2
Shortfall 315m2
7,921m2
5,685m2
6,918m2
4,356m2
TOTAL SITE AREAS
Actual Total Site Area
Recommended Total Site Area for current
maximum workplaces allowable
Surplus or Shortfall
Recommended Total Site Area for
possible maximum workplaces allowable
PLAYING AREAS
Actual Current Total Play Areas
Recommended Total Play Areas based
on current maximum workplaces
Surplus or Shortfall
4,697m2
4,930m2
Surplus 2,221m2
Shortfall 574m2
Recommended Total Play Areas based on
possible maximum workplaces allowable
6,895m2
4,930m2
489.70m2
713m2
Shortfall of 223.30m2
402.70m2
713m2
Shortfall of 310.30m2
3 Classrooms:
1 at 45.90m2
3 Classrooms:
1 at 44.40m2
(28 Basic Workplaces)
(27 Basic Workplaces)
1 at 45.90m2
1 at 46m2
(28 Basic Workplaces)
(28 Basic Workplaces)
1 at 62.60m2
1 at 78.60m2
(30 Basic Workplaces, 9 Resource Workplaces)
(30 Basic Workplaces, 20 Resource Workplaces)
Average Size: 51.5m 2
Average Size: 56.3m 2
176m2
Shortfall of 21.60m2
176m2
Shortfall of 7m2
ACCOMMODATION
Total Rooms Floor Area - Actual
Recommended Minimum Building Gross Area
Surplus or Shortfall
Classsroom Spaces - Actual
Recommended Minimum Classroom Spaces
Surplus or Shortfall
Hall Space
Recommended Minimum Main Hall
Surplus or Shortfall
Kitchen Space
Recommended Minimum Kitchen Space
Surplus or Shortfall
Learning Resource / Library Space
Recommended Minimum Learning
Resource Area
Surplus or Shortfall
Staff & Admin - Actual
Recommended Minimum Staff & Admin
Surplus or Shortfall
68.70m2
Potentially expandable to 132.30m2
150m2
Shortfall of 81.30m2
Shortfall of 17.70m2
72.60m2
150m2
Shortfall of 77.40m2
39.40m2
37m2
Surplus of 2.40m2
24.30m2
37m2
Shortfall of 12.70m2
4 spaces, total area 64m2
1 space, total area 32.80m2
3 spaces, total area 37m2
3 spaces, total area 37m2
Surplus of 27m2
Shortfall of 4.20m2
2 spaces, total area 29.50m2
6 spaces, total area 58m2
Shortfall of 28.50m2
2 spaces, total area 22.70m2
6 spaces, total area 58m2
Shortfall of 35.30m2
Ingleby Arncliffe CE VA Primary School Swainby & Potto CE VA Primary School
BUILDING CONDITION
Note that the below information is taken from the Condition Survey data. The figures quoted are estimate budget figures only
Priority 1 - urgent work required
Priority 2 - Essential work within 2 years
Priority 3 - Desirable work in 3 to 5 years
Asbestos suspected or present
Floors £3,000
Roofs £119,320
External areas £23,620
Mechanical Services £6,000
Ceilings £6,000
Electrical Services £30,674
External areas £3,720
External walls, windows, doors £3,550
Fixed Furniture & Fittings £2,500
Mechanical Services £32,895
Playing Fields £1,920
6 locations
(3 Stores, Boiler Room, Boys Toilet, Kitchen)
None
Roofs £10,240
Electrical Services £5,058
External areas £20,000
External walls, windows, doors £10,500
Floors £3,000
Mechanical Services £2,610
Playing Fields £19,200
Roofs £23,800
9 locations
(Entrance Hall, Cloakroom, 3 Classrooms, Boys Toilet,
Office, Boiler Room, Tank Room)
SUITABILITY
Suitability
2 Classrooms accessed off the corridor and 1 off
the hall, and one room can be dual use to extend
the hall
(moveable partition wall?).
Every Classroom has a Break Out Space
All Classrooms accessed off the Hall. Very little
corridors.
Only 1 Break Out Space (Library) - also accessed
off the Hall
Disruptive when Hall in use?
Office is not located near Main Entrance safeguarding issues (Entrance management not
necessarily easy)
OWNERSHIP
Initial Ownership
Current Ownership
Majority of Site acquired 05/05/1965.
Conveyance between Sarah Temple & John Robert
Whole Site acquired 25/01/1972.
Temple (“the Vendors”) and The County Council of the
Conveyance between Lady Mary Bell and David
Administration County of the North Riding of Yorkshire
(“the Council”).
Charles Humphrey Townsend (“the Vendors”) and
Part of grassed playing field acquired 29/04/1966.
The County Council of the Administrative County of
Conveyance between Hilda Margaret Hogg (“the Vendor”)
the North Riding of Yorkshire (“the Purchaser”)
and The County Council of the Administration County of
the North Riding of Yorkshire (“the Council”).
Buildings, car park & hard standing playground.
Conveyance between The Council of the County of
North Yorkshire (“the Vendor”) and The York
Diocesan Board of Finance Limited (“the Board”).
Grassed playing field remains NYCC Ownership
Buildings, car park & hard standing playground.
Conveyance between The County Council of the
Administration County of the North Riding of Yorkshire
(“the Council”) and The Reverend Geoffrey Arthur Law,
Lawrence Albert Nelson, Tom William Porritt and Harriet
Frances Mary Latimer Steel, being the Vicar and
Churchwardens for the time being of the Parish of
Whorlton (“the Trustees”).
Grassed playing field remains NYCC Ownership
Village Hall
1 Pub
2 B&B
2 Pubs (Blacksmiths Arms, Black Horse)
The new Church Hall (2010?)
1 Church
VILLAGE AMENITIES
Village Amenities
Swainby & Potto CE VA Primary School
Room 005
Library / Resources
Floor Area 32.80m2
10 Resource Workplaces
Room 003
Classroom
Floor Area 78.60m2
30 Basic Workplaces
20 Resource Workplaces
Room 006
Classroom
2
Floor Area 44.40m
27 Basic Workplaces
Room 004
Hall
Floor Area 72.60m2
Room 002
Cloakroom
Room 007
Cloakroom
Room 001 – Entrance Hall
MAIN
ENTRANCE
Room 016
Staff Room
Floor Area
2
14.60m
Room 014
Office
Floor Area
2
8.10m
Room 011
Kitchen
Floor Area 24.30m2
Room 010
Classroom
Floor Area 46m2
28 Basic Workplaces
07 October 2016
0m
15 m
Scale 1 : 700
07 October 2016 E3335 - Swainby & Potto CE VA Primary School
30 m
© Crown copyright. All rights reserved North Yorkshire County Council 100017946 2016
Building Bulletin 103 Guidelines (Primary)
Swainby & Potto CE VA Primary School
Current Net Capacity
Formulae
(5 to 11 Primary)
84
Places
88
Places
Actuals
School
Actuals
(Allowing 105%)
Site Areas
Soft Outdoor PE (All Weather Pitch
/ Team Game Playing Field)
GREEN
Hard Outdoor PE (MUGA /
Tennis/Netball Courts)
1,680.00 m2
1,760.00 m2
2,310.00 m2
400 + 1.5N
526.00 m2
532.00 m2
0.00 m2
600 + 2N
768.00 m2
776.00 m2
1,030.00 m2
200 + 1N
284.00 m2
288.00 m2
398.00 m2
0.5N
42.00 m2
44.00 m2
618.00 m2
550 + 5N
1750 + 30N
970.00 m2
4,270.00 m2
990.00 m2
4,390.00 m2
0.00 m2
4,356.00 m2
350 + 4.6N
736.40 m2
754.80 m2
1,014.00 m2
5,006.40 m2
4,797.20 m2
5,810.40 m2
5,144.80 m2
4,930.40 m2
5,972.80 m2
5,370.00 m2
4,356.00 m2
5,370.00 m2
Non-Net+S77
5,685.20 m2
5,370.00 m2
Non-Net+S77-Float
4,695.20 m2
5,370.00 m2
20N
Soft Informal & Social
(Grass/Shrubs/Planted Areas / Woodland)
RED
Hard Informal & Social
(Hard Standing Playground)
PURPLE
Habitat
BLUE
Float
Minimum Net Site Area
Non-Net (Buildings & Access)
WHITE
Minimum Total Site Area
Maximum Net Site Area (S77)
Maximum Total Site Area
IDEAL TOTAL Site Area
(Incl. Float)
IDEAL TOTAL Site Area
(Excl. Float)
2100 + 34.6N
2000 + 33.3N
2400 + 40.6N
82
6
10
4
10
2
10
96
94
92
90
84
81.7m
The Old Joiners Shop
16
4
12
14
4b
12
4a
12
Brook House
ESS
Weirs
12
6
2
Sw
ai
nb
y
Be
ck
Scarth Wood Farm
6
13
1
13
2
Swainby and Potto
C of E Primary School
Be
E3335 Swainby and Potto CofE Primary School
Shaded Pink = NYCC
Shaded Yellow = Managed
Scale: 1:1250
Drawn: AW
Date: October 2016
Dwg No: 6864
OS Grid: 447831 501818
Ingleby Arncliffe CE VA Primary School
Floor
Area
11.10m2
Room
009
Wet
Area
Room 008
Classroom
Floor Area 62.60m2
30 Basic Workplaces
9 Resource Workplaces
Room 003
Classroom
Floor Area 45.90m2
28 Basic Workplaces
Room 006
Classroom
Floor Area 45.90m2
28 Basic Workplaces
Room 004
Library
Floor Area
2
18.50m
(Dividing Wall, can
be moved?)
Room 005
Resources
Floor Area
2
18.10m
Room 007
Hall
Floor Area 68.70m2
(With dividing walls
closed)
(Dividing Wall, can
be moved?)
Room 002 – Corridor
MAIN ENTRANCE
Room 021
Office
Floor Area
2
14.90m
Room 020
Boys
Toilet
Room 012
Store
2
Floor Area 17.70m
Room 019
Girls Toilet
Room 016
Staff Room
Floor Area
2
14.60m
Room 013
Kitchen
Floor Area 39.40m2
Room 011
Resources
Floor Area
2
16.30m
29 September 2016
0m
25 m
Scale 1 : 1000
3336 - Ingleby Arncliffe CE VA Primary School
50 m
© Crown copyright. All rights reserved North Yorkshire County Council 100017946 2016
Building Bulletin 103 Guidelines (Primary)
Ingleby Arncliffe CE VA Primary School
Current Net Capacity
Formulae
(5 to 11 Primary)
77
Places
81
Places
(Allowing 105%)
Possible Max. Capacity
140
Places
147
Places
Actuals
School
Actuals
(Allowing 105%)
Site Areas
Soft Outdoor PE (All Weather Pitch
/ Team Game Playing Field)
GREEN
Hard Outdoor PE (MUGA /
Tennis/Netball Courts)
1,540.00 m2
1,620.00 m2
2,800.00 m2
2,940.00 m2
4,516.00 m2
400 + 1.5N
515.50 m2
521.50 m2
610.00 m2
620.50 m2
0.00 m2
600 + 2N
754.00 m2
762.00 m2
880.00 m2
894.00 m2
1,772.00 m2
200 + 1N
277.00 m2
281.00 m2
340.00 m2
347.00 m2
490.00 m2
0.5N
38.50 m2
40.50 m2
70.00 m2
73.50 m2
140.00 m2
550 + 5N
1750 + 30N
935.00 m2
4,060.00 m2
955.00 m2
4,180.00 m2
1,250.00 m2
5,950.00 m2
1,285.00 m2
6,160.00 m2
0.00 m2
6,918.00 m2
350 + 4.6N
704.20 m2
722.60 m2
994.00 m2
1,026.20 m2
1,467.00 m2
4,764.20 m2
4,564.10 m2
5,526.20 m2
4,902.60 m2
4,697.30 m2
5,688.60 m2
6,944.00 m2
6,662.00 m2
8,084.00 m2
7,186.20 m2
6,895.10 m2
8,368.20 m2
8,385.00 m2
6,918.00 m2
8,385.00 m2
20N
Soft Informal & Social
(Grass/Shrubs/Planted Areas / Woodland)
RED
Hard Informal & Social
(Hard Standing Playground)
PURPLE
Habitat
BLUE
Float
Minimum Net Site Area
Non-Net (Buildings & Access)
WHITE
Minimum Total Site Area
Maximum Net Site Area (S77)
Maximum Total Site Area
IDEAL TOTAL Site Area
(Incl. Float)
IDEAL TOTAL Site Area
(Excl. Float)
2100 + 34.6N
2000 + 33.3N
2400 + 40.6N
Non-Net+S77
5,419.90 m2
7,921.30 m2
8,385.00 m2
Non-Net+S77-Float
4,464.90 m2
6,636.30 m2
8,385.00 m2
3336 - Ingleby Arncliffe CE VA Primary School (Blue = Diocese, Red = NYCC)
© Crown copyright. North Yorkshire County Council. 100017946 2015
Map Scale:
Scale 1/1250
Date:
Date 12/5/2016
Created by:
MK
Grid Ref:
Centre = 444687 E 501037 N