Annex 2
FORM FOR SUBMITTING SUPPLIER’S QUOTATION1
(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery2)
We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and
hereby offer to supply the services listed below in conformity with the statement of work and
requirements of UNDP as per RFQ Reference No. _______:
TABLE 1 : Offer to Supply Services Compliant with Statement of Works and Requirements
Item
1
2
3
4
Description
SUMMARY
Qty.
Unit
Electrical Works:
Allow for removal/relocation of some outlets and
switches
1
L.S.
Allow for supply and installation of three channel
PVC trunking to underside of desks' counters
140
L.F.
1
L.S.
Furniture
Total
Removals and Demolitions
Partitions and Ceilings
Bathrooms
Furniture and Finishes
Mechanical works:
Allow for relocation of some units/complete with
necessary works
Plumbing Works:
Allow for the supply and connection of drain pipes
of shower stalls, for the connection of faucets, for
the connection of supply line to shower stalls, for
the replacement [if necessary] of accessories and
fittings
Total
10% Contingency
Total To Summary
$
$
$
-
Summary Breakdown
Item
1
1.01
1.02
Description
REMOVALS AND DEMOLITIONS
Remove glass inserts as required in drawings;
carefully remove the moldings and extract the
glass
Note: careful attention to protection, placement
and/or removal from site of glass panes
Remove doors as required
Note: Careful attention to protection and
placement of doors to be reused in new layout
Qty.
Unit
1
L.S.
1
L.S.
Rate
Total
1
This serves as a guide to the Supplier in preparing the quotation and price schedule.
Official Letterhead/Stationery must indicate contact details – addresses, email, phone and fax numbers – for
verification purposes
2
1
1.03
1.04
1.05
1.06
1.07
1.08
Item
2
2.01
2.02
2.03
2.04
2.05
2.06
2.07
2.08
Demolish required drywall partitions as per
drawing
Bag properly , remove and dispose of debris in
an adequate manner
Note: special attention to proper plastic covers
of areas; control of drywall dust with vacuum
cleaner
Demolish required concrete partitions as per
drawing
Bag properly , remove and dispose of debris in
an adequate manner
Allow for tying and proper identifying electrical
wires, etc. per desk or unit
Allow for proper cleaning
Total To Summary
Description
PARTITIONS AND CEILING
Supply all necessary materials for new block
work partition- dowel into floor slab, insert steel
reinforcement, supply and place concrete blocks,
and insert concrete to cores
Supply all necessary materials for lintels and sills
to new concrete block partition and where
required
Formwork
Steel #3
Steel #2
Concrete
Supply all required materials and prepare mortar
to render both sides of new partitions, lintels,
sills, sides and edges
Supply all necessary materials and erect drywall
partitions as required/ complete with metal substructure, with additional backing and support
where cabinets and aluminum frames are to be
installed, complete with standard tape,
compound and sanding of surface to prepare to
receive primer and paint
Supply and install required aluminum frames
with clear glass inserts
W-2
W-4
W-6
W-7
Supply and install baseboards to wall base/
mahogany. Well sanded and with clear coat and
natural satin finish
Allow for the installation, relocation of switches
and outlets to new partitions and the running of
new where required
Supply and apply primer to all walls
Supply and apply required color paint to all walls
140
S.Y.
1
L.S.
25
S.Y.
1
L.S.
1
1
L.S.
L.S.
Qty.
Unit
25
S.Y.
100
200
200
1
S.F.
L.F.
L.F.
C.Y.
60
S.Y.
182
S.Y.
1
1
7
3
No.
No.
No.
No.
510
L.F.
1
500
500
L.S.
S.Y.
S.Y.
Rate
Total
2
2.09
2.10
2.11
2.12
2.13
2.14
Item
3
3.01
3.02
3.03
3.04
3.05
3.06
3.07
3.08
3.09
3.10
3.11
Item
4
4.01
Supply all necessary materials and install an
acoustic ceiling system to underside of beam/
getting maximum height possible considering the
installation of electrical light troffers
Supply and install required light troffer fixtures
2'-0" x 4'-0"
Allow for electrical `pan/s' to run wires for
electrical fixtures: `pans' to be properly secured
to existing concrete
Conference room: Remove existing drywall sheet
on one side, and insert 3" thick E.P.S. [foam] to
procure sound insulation
Allow for installation of new drywall complete
with tape, compound and prepare to receive
primer and paint
Allow for cleaning
Total To Summary
400
S.Y.
28
No.
1
L.S.
18
S.Y.
18
1
S.Y.
L.S.
Description
BATHROOMS
Remove basins complete
Cut and chase concrete exterior wall in order to
insert shower faucets as per drawing
Supply and install shower faucets complete with
all accessories
Supply all necessary materials for the shower
stalls floor inclusive of edges
Formwork
Steel #3
Steel #2
Concrete
Supply and put in place 4" concrete blocks to
new partition in ladies' room, complete with
steel reinforcement and concrete
Supply and install floor tiles to shower stall floors
and to entrance of ladies's shower room/
complete with thin-set and grout
Supply and install wall tiles to shower stalls/
complete with thin-set and grout/complete with
pvc edging
Supply and install dividing partition between
toilets of ladies room
Supply and install:
Shower curtain rod
Toilet paper holders
Kick and push plates
Prime and paint walls
Allow for cleaning
Total To Summary
Qty.
Unit
3
No.
2
S.Y.
2
No.
50
40
180
1
S.F.
L.F.
L.F.
C.Y.
6
S.Y.
12
S.Y.
20
S.Y.
1
L.S.
1
3
6
60
1
No.
No.
No.
S.Y.
L.S.
Description
FURNITURES AND FINISHINGS
Qty.
Unit
Rate
Total
Rate
Total
Floor Finishes
3
4.02
4.03
4.04
4.05
4.06
4.07
4.08
4.09
4.10
4.11
4.12
4.13
4.14
4.15
4.16
4.17
4.18
Where drywall partitions have been removed
and the floor tile/s is damaged, these must be
removed and replaced with same [if possible] if
not , very similar
30
S.Y.
Option:
Supply and install vinyl "wood" planks [this
provides a uniform and elegant appearance]
complete with the complementary padding and
trims and stainless steel thresholds where
necessary
260
S.Y.
Kitchen Furniture:
Supply and place 2'-0" Ø tables
Supply and place chairs
3
16
No.
No.
1
L.S.
3
No.
4
No.
1
1
No.
L.S.
27
L.F.
1
L.S.
60
L.F.
4.5
L.F.
1
No.
60
L.F.
1
8
No.
No.
Supply and install counter to existing base
cabinet as shown in detail/ complete with
support base or with 2"Ø wood legs
Supply and place metal locker of six[6]
partitions/openings
Operations Furniture:
Supply and place desks 5'-6" x 2'-0" or [2'-4"
max.] with 18" x 2'-0" return on right side as
shown in drawing
Supply and install shop-grade plywood counter
with a mahogany nose and skirting. Properly
sanded and sealed and with a natural flat satin
finish [8'-4" x 2'-0"]
Supply and install shelves to storage and doors
Supply and install wall storage cabinets above
returns
Supply and place furniture for copier/sect with
storage areas at base
Option:
Refurbish existing table: sand, bring to a natural
finish, seal with flat satin, and add doors if
required
Programmers' Furniture:
Supply and install desk-counters
Supply and install storage cabinet [H=7'-0']
complete with internal shelves, internal hinges,
and lock
Supply and install custom made desk to enclosed
office/ mahogany, natural finish, flat satin seal/
complete with hardware
Supply and install wall `storage-cabinets' as
shown
Meeting Room
Supply and place a 6'-0"Ø wood table
Supply and place chairs to table
Total To Summary
4
TABLE 2 : Offer to Comply with Other Conditions and Related Requirements
Other Information pertaining to our
Quotation are as follows :
Yes, we will
comply
Your Responses
No, we cannot
If you cannot comply,
comply
pls. indicate counter
proposal
Delivery Time
Warranty and After-Sales Requirements
a) Warranty on Labor for minimum
period of 3 months
b) Technical Support (if required)
Validity of Quotation
All Provisions of the UNDP General Terms
and Conditions
Other requirements [pls. specify]
All other information that we have not provided automatically implies our full compliance with
the requirements, terms and conditions of the RFQ.
[Name and Signature of the Supplier’s Authorized Person]
[Designation]
[Date]
5