July Leadership
Webinar
July 21, 2015
2:00-3:30am
To access this meeting by voice, please
dial 888-537-7715,
participant code 52045398#
Today’s Agenda
1. Welcome and Introductions
2. Overview of Partnership FY 16 Grant Agreements
3. Procedures for Adoption of Amended County Partnership By-Laws
4. Priority Goals For FY 16 - next step in FY 16 Renewal Review
5. Data System Update
6. Finance Update
7. 4K Update
8. Baby Net Update
9. Announcements and Key Dates
Grant Agreement 2015-16
FY 16 Grant Agreement
• Two original copies sent to ED at office address
on website (check for accuracy)
• Board chair signs both original copies - return
one to the state office (att: Dana Gray), keep one
on file at partnership office
• Attachments to the FY Grant Agreement:
FY 16 Partnership and Program Accountability
Standards
Confidentiality Form (NEW)
Conditional Approvals (as applicable)
Office Use Only: County: ________________Program Code & Name: ________________________
Vendor Name: _______________________
NEW for FY16
CONFIDENTIALITY
FORM
I understand and agree that as an employee of __________________________, I may occasionally
view privileged and confidential information. I shall respect the privacy of the people we serve and
hold in confidence all information obtained in the course of my employment, whether the information
is obtained through reports, records, the web-based data or interactions with a participant. I understand
that all participant information must be kept safe from loss, destruction, theft, and unauthorized use. I
understand that the copying of information or removal thereof is strictly prohibited unless authorized
for legitimate purposes by a supervisor. I understand that participant information may only be released
by authorized personnel and in accordance with all state and federal privacy laws. When my service
with the agency is complete, I shall maintain participant and co-worker confidentiality, and I shall hold
confidential information about any sensitive situations within this agency.
I further understand that the divulging of confidential information and computer access codes
(passwords) to unauthorized persons may make me the subject of civil action, as well as disciplinary
action up to and including termination.
_________________________________
SIGNATURE OF EMPLOYEE
_________________________
DATE
________________________________
SIGNATURE OF SUPERVISOR
_________________________
DATE
_________________________________
AGENCY AFFILIATION
FY 16 Grant Agreement
Key Sections to Review:
– Responsibilities of the Partnership
– Grant Funding
– Title to Equipment
– Records Retention
– Copyright
– Confidentiality (new form)
– Conflict of Interest
By-Laws Adoption
Procedures for Amended By-Laws
Adoption
• By-laws for each partnership will be sent
electronically by your TA.
• Resolution language for adopting by-laws will also
be provided.
• Board should adopt amended by-laws at next
board meeting.
• Return copy of by-laws with “certification of
adoption” signed by Partnership Board Secretary
and Chairman to the State Office (att: Dana Gray).
These may be sent electronically or via US Mail.
Priority Goals for Partnerships
2015-16
Priority Goals for FY 16
• Goals derived from FY16 renewal plan and recent site visit
results by partnership board and staff in consultation with
TA
• Priorities can be based on compliance with partnership and
program standards, serving more at-risk children and
families, increasing access and quality, moving toward core
partnership duties required by July 2017 per Act 287
• Draft due August 31 (Priority Goals template); final (boardapproved) goals due September 30
• Priority Goals set collaboratively will serve as Partnership
Continuous Quality Improvement Plan for FY16
Data System Update
DATA SYSTEM UPDATE
• First Steps Data System is ready for FY16 data entry
• Data system guidelines sent to all Executive Directors – July
16th via email from Betty Gardiner
• September 1: deadline to register your vendors, register
programs, enter “projected to serve” numbers for ALL
strategies
• Data system training August/September – send suggested
topics and dates to Betty Gardiner
• October 31: Countdown to Kindergarten data deadline
• Quarterly data submissions will be reviewed by TAs during
2015-16 and Partnerships will be notified if TA has questions
Finance Update
FINANCE UPDATE
• All FY 2015 invoices to RFM on or before July 31
END-OF-YEAR INVOICE SUBMISSION:
RFMs will not pay invoices received in the RFM’s office after July 31st for services rendered
and supplies (ordered & received) in the previous fiscal year.
• Invoices for FY 15 must be dated on or before June 30th
• Reallocations for FY 15 budget to RFM by no later than
August 31 (preferably August 10th )
• Check to confirm all carry forward from FY 14 is expended
4K Update
4K UPDATE
• Academy 2015, July 27-31 in Columbia
~All partnership EDs and TAs have been invited~
• Budget includes funds for students in 64 eligible
districts for 2015-2016 (Anderson 2, Anderson 5
and Kershaw are new this year).
• 189 approved First Steps 4K sites as of todaycheck for updates at http://scfirststeps.com/4k/.
Thanks to all EDS for your leadership this
summer!
• New school readiness assessment by law in 201516 for 5K and 4K. First Steps will use Teaching
Strategies GOLD.
4K Regional Coordinators
Barbara Black (Richland, Chester, Fairfield, Kershaw, York)
[email protected]
Anthony Broughton (Allendale, Barnwell, Bamberg,
Calhoun, Newberry, Sumter) [email protected]
LaDrica Christian (Chesterfield, Darlington, Dillon,
Florence, Lee, Marlboro, Williamsburg)
[email protected]
Please let us know anytime we might be helpful to you!
Martha Strickland- 4K State Director
[email protected], 803-394-3446
4K Regional Coordinators
Cassandra Johnson (Anderson, Cherokee, Laurens, Oconee,
Spartanburg, Union) [email protected]
Kristine Jenkins (Horry, Marion) [email protected]
Joy Mazur (Berkeley, Clarendon, Georgetown, Hampton, Jasper,
Orangeburg) [email protected]
Marley Via (Aiken, Edgefield, Greenwood, Lexington, Saluda)
[email protected]
Please let us know anytime we might be helpful to you!
Martha Strickland- 4K State Director
[email protected], 803-394-3446
BabyNet Update
BabyNet-County Partnership
Enhanced Collaboration Plans
Steering Committee to:
1) Develop “BabyNet 101” video
2) Establish best ways to communicate regularly
about BabyNet changes affecting families and
communities
• Regular webinars to address questions
3) Establish best ways to collaborate with local Single
Point of Entry offices
4) Clarify important interagency issues
• CAPTA referrals
• Universal screening forms
BabyNet-County Partnership
Collaboration Efforts/Plans
Please:
– Send your questions/concerns
• [email protected]
• 803-730-3084
– Consider being on the steering committee for
these efforts (let me know by Friday, August 7)
BabyNet Update
If you are not in regular contact with regional
BabyNet staff and/or need support with local
issues, please contact Janice and/or Christie
Duke at 803-734-4713.
To serve families best, it is ESSENTIAL that
BabyNet staff work hand in hand with our
Partnerships.
ANNOUNCEMENTS/Follow-Up
Countdown to Kindergarten Celebrations
 August 7 – EdVenture Children’s Museum. Columbia
 WHERE ARE YOUR CELEBRATIONS?
(Please send us your flyers for posting)
 Parent pre-post data by October 31 (paper or electronic)
Executive Director and State Office Directory
(ED Focus Group idea)
Other Announcements
Current Partnership TA Assignments
Mary Anne Mathews
• Beaufort
• Darlington
• Dillon
• Florence
• Marion
• Fairfield
• Horry
• Jasper
• Kershaw
• Marlboro
• McCormick
• Union
Betty Gardiner
• Abbeville
• Aiken
• Berkeley
• Calhoun
• Charleston
• Clarendon
• Edgefield
• Greenwood
• Lexington
• Richland
• Sumter
Current Partnership TA Assignments
Debbie Robertson
• Allendale
• Bamberg
• Barnwell
• Cherokee
• Chester
• Chesterfield
• Colleton
• Georgetown
• Hampton
• Lee
• Saluda
• Williamsburg
Janice Kilburn
• Anderson
• Dorchester
• Greenville
• Lancaster
• Laurens
• Newberry
• Oconee
• Orangeburg
• Pickens
• Spartanburg
• York
Key Partnership Dates through 2015
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July 27-31: First Steps 4K Academy (all are welcome!)
July 31: All final FY15 invoices filed with RFM; Last site visit
August 7: Countdown to Kindergarten Celebrations Statewide
August 31: Child Care Training Plans and Draft Priority Goals
due
September 1: Deadline to enter Vendors, Projected to Serve
numbers for all strategies
September 16: Parenting Conference (Columbia)
September 30: Final Priority Goals for FY 2016 due
October 1: FY 15 Annual Report and Numbers Served due
October 31: Countdown to Kindergarten data deadline