PowerPoint Presentation to Accompany
GO! with Microsoft® Office 2007 Introductory
Chapter 10
Managing Workbooks and
Analyzing Data
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
1
Objectives
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•
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Create and Save a Workbook from an
Existing Workbook
Navigate a Workbook and Rename
Worksheets
Enter Dates, Clear Contents, and
Clear Formats
Move, Copy, and Paste
Cell Contents
Edit and Format Multiple Worksheets
at the Same Time
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
2
Objectives
•
•
•
•
•
Create a Summary Sheet
Format and Print Multiple Worksheets
in a Workbook
Design a Worksheet for
What-If Analysis
Perform What-If Analysis
Compare Data with a Line Chart
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
3
Create and Save a Workbook
from an Existing Workbook
• Workbooks can contain multiple
worksheets. The default is three.
• Worksheets:
– can be grouped to enter data into multiple
worksheets simultaneously
– can copy and paste information from one
worksheet to another
– can be named and color coded to aid in
locating detailed information
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© 2008 Pearson Prentice Hall
4
Navigate a Workbook and
Rename Worksheets
• You can navigate among worksheets
by clicking the sheet tabs.
– Sheet tabs identify each worksheet.
– You can use the sheet tab scrolling buttons
to move sheet tabs into and out of view.
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© 2008 Pearson Prentice Hall
5
Navigate a Workbook and
Rename Worksheets
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© 2008 Pearson Prentice Hall
6
Enter Dates, Clear Contents,
and Clear Formats
• Dates represent a type of value.
– Excel assigns a serial value (a number) to
each date.
– Excel treats dates like any other numbers.
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© 2008 Pearson Prentice Hall
7
Enter Dates, Clear Contents,
and Clear Formats
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© 2008 Pearson Prentice Hall
8
Enter Dates, Clear Contents,
and Clear Formats
• Each cell may have one or more
formats applied.
• Clearing cells:
– can clear the contents, the formatting, or
both
– allows you to clear the contents, which
deletes the value or formula, but does not
clear the formatting
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© 2008 Pearson Prentice Hall
9
Move, Copy, and Paste
Cell Contents
• Data from individual cells and groups
of cells can be copied to other cells:
– in the same worksheet
– to other sheets in the same workbook
– to sheets in another workbook
• Data can also be moved from one
place to another.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
10
Move, Copy, and Paste
Cell Contents
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
11
Move, Copy, and Paste
Cell Contents
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
12
Edit and Format Multiple
Worksheets at the Same Time
• You can enter or edit data on several
worksheets at the same time.
– You can select or group multiple worksheets.
– Use the Ctrl button to select multiple sheets
– Data you enter or edit on the active sheet is
reflected in all the selected sheets.
• Wrap—normally text that exceeds a cell’s
boundaries gets hidden.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
13
Edit and Format Multiple
Worksheets at the Same Time
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
14
Edit and Format Multiple
Worksheets at the Same Time
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
15
Edit and Format Multiple
Worksheets at the Same Time
• Formulas:
– are equations that perform calculations on
values
– start with an equal sign (=)
• Operators are symbols that specify
the type of calculation to perform.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
16
Edit and Format Multiple
Worksheets at the Same Time
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
17
Create a Summary Sheet
• Summary Worksheets:
– display and summarize totals from related
worksheets
• Detail Worksheets:
– sometimes referred to as related
worksheets
– display details of the information that affect
the totals shown on the summary
worksheet
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
18
Create a Summary Sheet
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
19
Create a Summary Sheet
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
20
Format and Print Multiple
Worksheets in a Workbook
• Each worksheet within a workbook
can have same or different
formatting.
– You can apply different headers or footers,
to any selected sheet.
– When using the same header or footer, all
sheets can be selected and common
formatting applied to all.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
21
Format and Print Multiple
Worksheets in a Workbook
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
22
Design a Worksheet for
What-If Analysis
• What-if analysis:
– Excel will automatically recalculate the
result of a formula, when changes are
made.
– You can change cell values referenced in a
formula to see what would happen with
different values.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
23
Design a Worksheet for
What-If Analysis
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© 2008 Pearson Prentice Hall
24
Design a Worksheet for
What-If Analysis
• Order of operations:
1. Expressions that are placed within
parentheses are processed first.
2. Exponentiation, if present, is performed
next.
3. Multiplication and division are performed
before addition and subtraction.
• Consecutive operators with the same
level of precedence are calculated from
left to right.
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© 2008 Pearson Prentice Hall
25
Design a Worksheet for
What-If Analysis
• Use parentheses to specify the order
in which operations should occur.
• Example: A formula to average three test
scores of 100, 50, and 90 is =(100+50+90)/3.
– The three values are added, then the result
is divided by 3 to get a correct average of
80.
– If the formula is =100+50+90/3, the result
would be 180, because Excel would first
divide 90 by 3 and then add 100+50+30.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
26
Design a Worksheet for
What-If Analysis
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27
Perform a What-If Analysis
• Formulas depend on values in a cell;
change the value in a cell to see the
effect it will have.
• If you don’t want to copy the formula;
Copy the value computed by the
formula and paste it into another part
of the worksheet, where it can be
compared and charted.
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© 2008 Pearson Prentice Hall
28
Perform a What-If Analysis
• Use Paste Special to paste the
calculated values, which result from
the calculation of formulas into other
cells, along with the formatting
applied to the copied cells.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
29
Perform a What-If Analysis
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
30
Compare Data with
a Line Chart
• A line chart displays trends over time.
– Time is displayed along the bottom axis.
– Data point values are connected with a line.
– To compare more than one set of values,
each group is connected by a different line.
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
31
Compare Data with
a Line Chart
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
32
Compare Data with
a Line Chart
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
33
Compare Data with
a Line Chart
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
34
Covered Objectives
•
•
•
•
•
Create and Save a Workbook from
an Existing Workbook
Navigate a Workbook and Rename
Worksheets
Enter Dates, Clear Contents, and
Clear Formats
Move, Copy, and Paste
Cell Contents
Edit and Format Multiple
Worksheets at the Same Time
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
35
Covered Objectives
•
•
•
•
•
Create a Summary Sheet
Format and Print Multiple
Worksheets in a Workbook
Design a Worksheet for
What-If Analysis
Perform What-If Analysis
Compare Data with a Line Chart
with Microsoft Office 2007 Introductory
© 2008 Pearson Prentice Hall
36