Blue Quill Community League
2014 ANNUAL GENERAL MEETING
THURSDAY, NOVEMBER 13, 2014
7:00 TO 8:30 P.M.
Chaired by:
Andrew Happer, P.Eng.
BQCL Acting President
Agenda
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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Agenda
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
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






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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Financial Report
 Bank Accounts
31-Aug-13
31-Aug-14
$ Change
1015 · TD Casino
$36,199
$81,685
+ $45,486
1110 · TD General Account
$175,871
$112,811
- $63,060
90-Day GIC @ 1.2% (Jan. 15 expiry)
$0
$30,000
+ $30,000
1-Year GIC @ 1.3% (May 5 expiry)
$0
$100,000
+ $100,000
$212,070
$324,496
+ $112,426
Total
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Financial Report
 2014/15 Proposed Capital Projects
Description
Amount
Replace front hallway flooring
$17,000
Replace exterior north wall
$18,000
Replace window wells
$37,000
Renovate beach volleyball court
$23,000
Install security cameras at north exterior
$15,000
Install TV message board in front hallway
$5,000
Paint parking lot lines & repair asphalt
$4,000
TOTAL
$119,000
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
By-Law Amendment
 7.4: Added “Fundraising Director” to position elected on in
even years.
 12.1 & 12.2: Quorum for Annual, General and Special
meetings is determined by “attending in person”.
 12.3: Quorum for Board meeting is determined by
“attending in person” or “via teleconference”.
 13.3: Directors may assign proxy votes at Board meetings.
Agenda
Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
 MOTION: By-law Amendment
 Report of Transportation Ad-Hoc Committee(s)
 MOTION: Ad-Hoc Committee
 Year in Review – Acting President
 Elections – BQCL Board
 City Councilor, Michael Walters – In-Fill
 Wine and cheese
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Transportation Ad-Hoc Committee
 2011 AGM: Formed committee mandated to develop a plan
of action that addresses concerns of the community related
to transportation and development.
 2012 AGM: Mandate renewed and authorized to proceed
with organizing an outdoor music festival.
 2013 AGM: Mandate renewed and identified two Skyrattler
representatives. Ordered to elect two Blue Quill Park
residents as liaisons. Party in the Park standing committee
formed.
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Year in Review
 A lot happened… and a lot was accomplished…
where to start?
Year in Review – Board
 Started the year with 12 Directors – lost 5
 Operated with 8 Directors for most of the year
 Thank you for your commitment:
 Richard Hughes
 Andrew Happer
 Judy Moschuk
 Travis Ball


Tim Battle
Neil Dunwald

Janice Quinn

Kelli Reinders
 At tonight’s AGM, 11 of 13 board positions need to
be filled
Board Organizational Chart
President
Administrator
Past President
Vice President
Fundraising Director
Treasurer
Civics Director
Secretary
Program Director
Publicity Director
Sports Director
Membership/Volunteerism
Facilities Director
Social Director
Our Community
 Where we are located
Our Community
The BQCL Mission Statement
The Blue Quill Community League strives to
provide a sense of community, and to
enhance the quality of life in the greater
Blue Quill Community, by providing:
facilities for community use; excellent
social, recreational and cultural programs;
and focussed advocacy efforts.
Our Community
 League Founded in 1979
 Hall facility was built in 1982
 Number of Residents: 10,447
 Number of homes: 4,835
 Blue Quill: 4,568 (2,042 homes)
 Blue Quill Estates: 1,296 (565 homes)
 Skyrattler: 1,947 (1,172 homes)
 Sweet Grass: 2,636 (1,056 homes)
* 2012 City of Edmonton Neighborhood Census (as found on City of
Edmonton web site at http://www.edmonton.ca)
Year in Review - Facilities
 Replacement of windows on north wall
 Installed larger gate for skating rink
 Built new Front Office downstairs in main hall
 New coat racks inside main hall
 New hall cleaning staff
 Installed security camera in skate lobby
Year in Review – Hall Issues
 Vandalism and water ingress (play video)
Year in Review – Finances
 Major fundraising:
 Casino – May 2014
 Grants – infrastructure, operating, Canada Summer Jobs
 Put money in GIC investments:
 90-day renewable – need to create 2 more with alternating
expiry dates
 1-year renewable
Year in Review – Shaw Interview
 Shaw Cable came to BQCL
Hall
 Go! Edmonton segment
topic:

Increased casino hours effect
on volunteering
 Interviewed Masood
Makarechian (EFCL
President) and Andrew
Happer (BQCL President)
Year in Review – Programs
 Run by BQCL:
 Bellydancing

Yoga
Zumba
Green Shack playground leaders

All-day Scrapbooking Crops
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Year in Review – Programs
 Independently run programs at BQCL:
Blue Quill 166 Scouts
 Edmonton Area Girl Guides of Canada
 Blue Quill Playschool
 Enjoy Life Church
 Community Health & Wellness:
 Community League Swim - Sat and Sun 4:00 to 5:30
p.m. at Confederation Pool.
 Outdoor pools – summer evenings.
 Discounts on City of Edmonton recreational multiuse and annual passes

Year in Review – Programs
 Seniors
Bob Price – senior’s representative at board meetings
 Heritage Seniors’ Drop-in Centre
 Looking for liaison
 Worked towards getting other programs going:
 English (ESL)
 Cooking
 Fitness
 We are open to trying new programs
 Contact us if you have an idea

Year in Review – Publicity
 Terminated agreement with Calder Publications
 Created own independent newsletter:
 Blue Grass Rattler
 Five issues per year: May, Sept, Nov, Jan, Mar
 Hits every doorstep in community!
 Significantly higher cost
 Advertising revenue – need more
 May move to newsprint to reduce printing costs
 Sign boards, Facebook, Twitter, web site
Year in Review – Newsletter
Year in Review – Sports
 Outdoor soccer
 Indoor soccer
 Tennis courts
 Outdoor skating rinks
 Other ideas that are still brewing:
Community cricket match
 Beach volleyball
 Pickleball

Year in Review – Events
 Party in the Park – Sept
 Kids’ Christmas Party – Dec
 Community Flea Market – May
 Seniors’ Pancake Breakfast – June
 Soccer BBQ Wind-up – June
 Town hall meetings, forums, and roundtables
Party in the Park
Year in Review – PitP
Year in Review – PitP
Year in Review – PitP
Year in Review – PitP
Seniors’
Pancake
Breakfast
Year in Review – Seniors Breakfast
Year in Review – Town Hall
Year in Review – Upcoming Events
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Thurs, Nov. 20 – Skyrattler Future Forum
Thurs, Nov. 27 – Cooking class (nut-free baking)
Sat, Dec. 6 – Vendor Fair & Kids’ Xmas Party
Sat, Dec. 6 – Dinner & Dance
Thurs, Dec. 11 – Cooking class (Xmas baking)
Feb. 2015 – Family Day Winterfest
May to Jun. 2015 – Outdoor Soccer
Sep. 12, 2015 – Party in the Park!
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-Fill
Wine and cheese
Elections
 There is a lot of organization required to keep the
community league going
 We need volunteers!
 The more the volunteers, the easier it is
 Why Volunteer?

There are many reasons to volunteer!
 Meet new people and make new friends
 Gain work-related experience
 Share existing skills and talents or learn new skills
 Effect change and have a positive impact in YOUR
community
Elections
 Why Volunteer?
 Even MORE reasons to volunteer!
 Champion a cause
 Build confidence and self-esteem
 Gain a sense of achievement
 Pursue a special or personal interest
Elections
 Commitment to volunteering as a board member:
 Consistent and open communication with other board
members (email, phone)
 Diligent completion of required tasks
 Monthly board meetings (except for July)
 Attendance at community league events
 Annual board development activity
 Suggested time commitment: 5 hours/week
Elections
 Rewards for volunteering on board:
 You have a say in what goes on in the community
 Get to know local politicians on first-name basis
 Don’t have to write a volunteer cheque
 Keys to the building
 Refreshments at board meetings
 Quarterly board meetings – dinner provided
 Free half-day rental for each two-year term (qualify after
serving one-year of term)
Elections
Position (as of AGM)
Status
President
Vacant
Past-President
Vacant
Vice President
Vacant
Secretary
Filled
Treasurer
Vacant
Civics Director
Vacant
Facilities Director
Vacant
Fundraising Director
Vacant
Membership Director
Vacant
Programs Director
Vacant
Publicity Director
Vacant
Social Director
Vacant
Sports Director
Filled
Agenda












Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2013 AGM Minutes
Approval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget
MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review – Acting President
Elections – BQCL Board
City Councilor, Michael Walters – In-fill
Wine and cheese
City Councilor, Michael Walters
Thank you for attending!
Please stay for wine and cheese
Check out our web site:
http://www.bqcl.org
Blue Quill Community League (BQCL)
@BlueQuillCL