Introducing:
TimeFiler
Ian Johnson
Enfinit Software Ltd
Quicken Conference
What I’m planning to discuss
• What is TimeFiler
– What TimeFiler does
– Why clients use TimeFiler
• What is Software as a Service
– SaaS – benefits & pitfalls
– Integrating with Quickbooks
• How we sell TimeFiler
– What the product needs to be
– Making it easy for companies to choose us
What we do
Reduce cost of managing employee time
• Online roster, leave request and timesheets
• Integrated with HR/Payroll/Job costing applications
• Benefits:
– Eliminate data entry errors = reduced processing cost
– Greater accuracy of data = better labour reporting
– Customisable interface = less training time
– SaaS = nothing to install, maintain and support
Online roster
Online leave requests
Online timesheets
Online timesheets
Some clients
What is SaaS?
Nothing new, really!
• Someone else looks after application and your data
• SaaS
– New name for ASP (Application Service Provider)
– Web-based products, generally aimed at SME
– Monthly access fee (not perpetual license)
• What is the ‘cloud’?
– Product hosted off-site, not in-house
– SLA is with vendor. (They have separate SLA with
hosting provider.)
Why SaaS is cool
Convenience & lower cost of ownership
• Someone else looks after application and your data
– No backups, no upgrades
– Minimal IT skill needed
– Available anywhere, no expensive infrastructure
But ...
Pitfalls of SaaS
Users interact with lots of products, and
integration is poor
salesforce
hosted email
X
basecamp
user
X
SaaS accounting
X
crm
X
trac
Plugging the gap
TimeFiler: what companies want
• Integration
– Each group of users should only use one product
– Must integrate with related 3rd party products
• Configuration
– Adaptable to client requirements
– User groups, opportunity to influence product, etc
• Support/product availability
– Appropriate SLA commitments
HR/Payroll/Finance
Employees & Managers
online hr
roster
strategic hr
leave
payroll
job invoice
GL
HR
timesheets
A/R
Quickbooks
Finance
lots of
users
few
users
TF for Quickbooks
Getting users involved online
• Online access
– TimeFiler enables Quickbooks customers to get remote
users involved in accounts process
• Configuration
– Job costing and/or payment calculation to suit customer
– Configurable rules e.g. piece rate, overtime, etc
• Integration
– Integrates with Quickbooks via IMS
What we do
roster
leave
timesheets
online hr
strategic hr
payroll
job invoice
GL
A/R
Quickbooks
Existing applications, usually in-house
Selling TimeFiler
Sales process for TimeFiler
Payroll
HR
IT
CFO
Analyst
Recommends our product
Decision maker
Surviving IT
Being as ‘Normal’ as possible
• What IT asks us (or our advocate)
– Does it integrate with our other applications
– Will it break anything
– Do I have to do anything
– Is their hosting infrastructure any good
– If it fails, will I have to fix it
– Is it secure (e.g. SOX compliance)
– Does it fit our corporate IT strategy
Surviving IT
What we do
• Installation
– No browser installs, no firewall changes, SSL
– Support Internet Explorer 6 too
• Integration
– Support single sign-on
– Tool to integrate related applications
• Appear ‘normal’!
– Microsoft-based infrastructure
– We use reputable hosting providers
Surviving the CFO
Being as ‘Normal’ as possible
• What CFOs ask us
– What does it cost/ROI
– Who else is like us and uses it
– Will you be around in five years
– Can you support us
– What if you die
• What we do
– Leverage our partners’ brands
– ‘Normal’ SLA conditions
TimeFiler
Summary
• Quickbooks customers can get their users involved,
online
• TimeFiler complements Quickbooks, and is easy to
sell, implement and support
• Already integrated via IMS
Thank you!
www.timefiler.com