PROCEDURES for
SECOND STUDY CYCLE (Master) at
INTERNATIONAL BURCH UNIVERSITY
2015
CONTENT
Course Work-Course Registration ...................................................................................... 3
Supervisor Appointment ..................................................................................................... 3
Final Work Defense ............................................................................................................ 3
Final Work Submission ....................................................................................................... 4
Senate Decision ................................................................................................................... 4
The Documents and Records on Study ............................................................................... 5
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Course Work
Procedure for Course Registration
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In accordance with the European Credit Transfer System (E)CTS, the range of program is
maximum 30 (E) CTS credits in one semester. During course registration week of each
semester determined in academic calendar of the University, student can register up to
30 ECTS course work with the supervisor.
Student can learn name and office location of the supervisor in Student Affairs Office
(SAO)
After the supervisor register courses, s/he gives printed course registration form to
student.
Student submits course registration form to SAO.
Form to be used
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Course Registration Form (printed through AIS by supervisor)
Supervisor Appointment
Procedure for Supervisor Appointment
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A supervisor for newly registered student is proposed by the Department.
Heads of Departments prepare the list of students and their proposed supervisors using
Supervisor Appointment Form, and deliver the forms to Faculty Secretary to register as
Faculty Council agenda right after the entrance exam.
Faculty Council adopts supervisor appointments of the students.
Faculty Secretary informs the Heads of Departments by sending the decision concerning
the appointments.
Faculty Secretary informs SAO by sending the decision concerning the appointments and
Supervisor Appointment Form signed by Dean.
SAO archives the form in student folder and upgrades the information system.
SAO informs the student and supervisor through email.
From to be used
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Supervisor Appointment Form
Final Work Defense
Procedure for Final Work Defense
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The student completes all requirement specified in the related articles (60 ECTS course
work, publication, etc).
The student submits Authorization Request to Schedule Final Work Defense Form
together with one copy of final work and copy of publications to SAO within first two
weeks of a month. The form should include proposed Final Work Defense Committee
members and schedule of defense by supervisor and Head of Department.
SAO prepares a folder including Authorization Request to Schedule Final Work Defense
Form, one copy of Final Work, copy of publications, transcript.
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SAO delivers the folder to Faculty Secretary to make an agenda in the Faculty Council
Meeting.
The Faculty Council takes final decision in its first meeting.
Faculty Secretary informs SAO about the decision.
SAO informs the supervisor and the committee members via e-mail.
SAO announces the final work defense via Graduate Studies web page.
Any changes in the Faculty Council decision (Committee members, schedule and date.)
should be made in the subsequent Faculty Council meeting. After the revised decision
student can defend final work .
The committee members conduct a final work defence within one month (not less than 7
days) after the the Faculty Council decision.
At the end of the defence, the committee , without the presence of the audience, gives
the decision of "Approved", "Approved Upon Alteration", "Repetition of Defense" or
"Rejected ".
If the committee gives the decision of "Approved Upon Alteration" the student should
make necessary corrections and take the approval of the members within 1 month.
If the committee gives the decision of "Repetition of Defense" the student should defend
the final work again within three months. ). If the student apply for second defense after
following semester starts, he/she needs to register for the semester.
The student whose final work is rejected can re-apply with a new final work proposal at
the beginning of the next semester. S/he needs to register for new semester
After the defense, chair of the committee delivers Jury Report for the Final Work Defense
Form to SAO.
Final Work Submission
Procedure for Final Work (PhD Dissertation) Submission
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After successful Final Work Defense, student submits one copy of Final Work to SAO.
SAO delivers the Final Work to Publication Office to check format of the work.
Publication Office contacts with the student if there is any problem in format of the work
To confirm the format, Publication Office send Format Checking Form to SAO
SAO informs student to submit 7 hard copies of the final work and 1 CD including pdf
format of the final work.
Form to be used
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Format Checking Form
Senate Decision
Procedure for the Senate Decision
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SAO delivers one hard copy of the thesis to Faculty Secretary to register the request as an
agenda of Faculty Council Meeting.
After Faculty Council decision, Senate adopts the final decision.
General Secretary informs SAO about the decision
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SAO stamps final work's compies and gives one copy to the student.
The Documents and Records on Study
Procedure for the Documents and Records on Study
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Student submits Withdrawal Form to SAO after collecting all necessary signatures.
SAO issues the diploma and diploma supplement within 1 month after the Senate
decision.
Form to be used
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Withdrawal Form
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