RecruitMAX: What is it?
RecruitMAX is a
web-based software
system providing
electronic tools for
managing the lab’s
employment
processes
Benefits: Hiring Managers
RecruitMAX saves time and paper via on-line
access to:
•Recruiting
authorizations
•Division approval
•Employment and
Compensation approvals
•Candidate referrals
•Evaluation and
disposition of referrals
Benefits: Administrative Staff
RecruitMAX automatically:
•Generates
acknowledgements
•Posts job vacancies
•Assigns position
numbers
•Forward E-mail referrals
•Maintain status/history
updates
Benefits: Administrative Staff
RecruitMAX also provides:
•Reporting capabilities
•Keyword searches
Benefits: Candidates
• Create on-line profiles
Candidates can search for jobs by title,
category,
or key words
Apply for job vacancies
via the lab’s website
View the 10 most recent jobs
posted
RecruitMAX: Frequently Asked
Questions
•How do I create a Recruiting Authorization?
•How do I know the Recruiting Authorization is going to the right person
in the review process?
•What happens if an approver is on vacation or travel?
•How will I know when the position has been posted?
•How do I return rejected candidates to Employment and get interviews with those
I want to see?
•Will applicant interviews be evaluated through RecruitMAX?
•Will internal candidates apply for positions thorough RecruitMAX?
•How is a keyword search initiated?
•Will I be able to request a search of candidates who applied for a similar
position over the last six months?
•How do I view and/or apply for a job vacancy?
•No Questions? Click here to skip questions and continue.
RecruitMAX: Frequently Asked
Questions
How do I create a Recruiting Authorization?
You should first check with your division office to determine whether they
are developing and maintaining recruiting authorization templates
For specific positions
If so, division staff will forward the appropriate template to you.
If not, contact your Employment representative who will forward you
a template.
RecruitMAX: Frequently Asked
Questions
How do I know the Recruiting Authorization is going to
the right person in the review process?
The Employment Department has input the appropriate approvers for
each hiring manager into the system.
Each division will assist Employment in ensuring these designations are
accurate and will advise when either temporary or longer term changes
must be made.
RecruitMAX: Frequently Asked
Questions
What happens if an approver is on vacation or travel?
The division office or the Employment Department will be able to make
that change as soon as the information is received.
RecruitMAX: Frequently Asked
Questions
How will I know when the position has been posted?
You will be able to check the ‘Career Opportunities’ page on the lab’s
website. The position will be immediately posted as soon as it is
approved.
RecruitMAX: Frequently Asked
Questions
How do I return rejected candidates to Employment and
get interviews with those I want to see?
Applicant resumes are sent electronically to the hiring manager for
consideration. Once the resume is reviewed, he/she selects a new
activity from a drop-down list (e.g., No Interview-experience too limited).
This activity is made a permanent part of the applicant’s history profile.
If you wish to interview the applicant, select “Schedule Interview” from
the drop-down list and inform your administrative support person to
arrange an interview. (This procedure remains unchanged.)
RecruitMAX: Frequently Asked
Questions
Will applicant interviews be evaluated through
RecruitMAX?
No. Interviewee evaluations will still be handled using the SURA/Jlab
Employment Interviewee Evaluation form.
RecruitMAX: Frequently Asked
Questions
Will internal candidates
apply for positions
thorough RecruitMAX?
Yes. Internal candidates can
apply via the lab’s website.
Click on the Employment link to
access the Internal Job Postings
link.
Internal candidates must also
submit a ‘SURA Application for
Posted Job Vacancy’ form.
RecruitMAX: Frequently Asked
Questions
How is a keyword search initiated?
You can identify keywords on the recruiting authorization (aka requisition or
template) or in discussions with your Employment Administrator.
These keywords can then be used to initiate a search among resumes.
RecruitMAX: Frequently Asked
Questions
Will I be able to request a search of candidates who
applied for a similar position over the last six months?
The RecruitMAX candidate database will be populated from the time the
RecruitMAX system goes “live.” Employment will be able to retrieve
information on those candidates from then on.
RecruitMAX: Frequently Asked
Questions
How do I view and/or apply for a job vacancy?
Go to the Lab’s website and click on the Employment Link. From there,
you can access the Career Opportunities page
RecruitMAX: For More Info
Contact the Employment Department,
269-7598