WHAT YOU NEED BEFORE APPLYING
ONLINE THROUGH THE PORTAL
EMAIL ADDRESS
Re-application Procedure
February 2013
All, correspondence you will receive from the Centre for Housing & Residence Life, and University,
will be through email. Therefore, it is extremely important that the University has an accurate
email address on file that you check frequently.
To ensure you will receive correspondence from residence, and the University, follow these steps:
 Go to smu.ca and login to Self-Service Banner
 Once logged on to the Secure Area, click on the “Personal Information” tab.
 Click “Update E-mail Addresses”
 If the e-mail address indicated as your preferred address is not the one you use most
frequently, click on that address to make a change.
 In the Update/Insert window, edit your email and select the “Make this your Preferred
address” box.
Also, add [email protected] as a contact to ensure our emails are not sent to your junk folder.
CREDIT CARD
All residence application fees must be paid online with a valid credit card. These application fees
and deposits are exceptions to the recent credit card policy enacted by the University.
Before beginning the application, in the portal you must have a valid credit card available, as you
will first be required to pay the $25 fee using a credit card. Cards accepted are Visa, MasterCard
and American Express. If you do not have your own credit card, ask a parent, family member, or
friend if you can use theirs. You may also purchase a Visa gift card at various retailers and use this
to make online payments.
COLOUR INDEX
Application Instructions
FAQs & Important Information
Floor Layouts & Residence Information
2
RE-APPLYING TO RESIDENCE ONLINE
RE-APPLYING TO RESIDENCE ONLINE
LOGGING-ON TO THE PORTAL
The Housing Portal is very accessible and user-friendly for our customers, the students of Saint
Mary’s.
BEGINNING YOUR APPLICATION


To log-on to the portal and apply for Residence, follow these steps:




Go to www.smu.ca. In the bottom left hand corner of the home page, click on the SMUPort
login
At the “Secure Access Login”, enter your s# and password. This is the same s# and password
you use to log on to the school computers. Once you are logged in, click on the “Residence”
tab, then click on the link to the Portal.
To begin a new application, click on “Application” in the grey banner at the top left.
Select the Academic Year 2013-14 to apply for September 2013-April 2014. Click “Save &
Continue”.


After these steps, you will now see the Application Menu on the left hand side of your screen. The
on-line application will guide you through the steps to apply, and instructions will appear on the
following pages.

If you have any questions that are not answered on the on-line portal application, or in this
booklet, please contact our office at:
Centre for Housing & Residence Life
Location:
LR114
Hours:
Monday—Friday, 9:00am—5:00pm; except for Thursday: 10:00am—5:00pm
Telephone:
(902) 420– 5598
Email:
[email protected]
Website:
http://www.smu.ca/administration/resoffic/
3

Step 1: Welcome: To begin your application, click “Start”.
Step 2: Application Fee: To pay the $25 application fee by credit card, click “Pay Now”. This will
re-direct you to our secure on-line payment option. Follow the instructions on this page - and
we recommend that you print a copy of your receipt for your records once payment is
received.
Step 3: Personal Details. This information, including your name, birth date, and mailing
address, is the information you provided the University through Banner. Please make sure
your listed email is up-to-date. If this is not your primary email, or if any other information is
incorrect, please make these changes through Self Service Banner (see page 2). Next, please
complete or revise the Emergency Contact Details. Click “Save & Continue” when you are
finished.
Step 4: Medical Condition. If you have any medical conditions, allergies, or disabilities that we
should be aware of, please indicate these here. If you require special housing accommodations
because of a medical condition, please answer “Yes”. You and your attending doctor will be
asked to complete an official form so the housing staff can correctly assess your needs. This
information is strictly confidential. Click “Save & Continue”.
Step 5: Years in Residence. Please indicate each of the academic years (including this year)
during which you have lived in residence. Click “Save & Continue”.
Step 6: Your Student Profile. The Centre for Housing & Residence Life has developed a number
of questions to help better understand your living habits (see photo below for an excerpt).
These answers can be used to help match you with other students who have applied, if requested. Answering the questions is mandatory, but does not mean you will be placed in a
Double room. Each
response is on a 5-point scale, with range in answers indicated at each end. You can only move
on to the next section once all questions are answered. Please be honest in responding to
these questions, and see page 9 for more details on who will see these responses. Click “Save
& Continue” when complete.
4
RE-APPLYING TO RESIDENCE ONLINE


Step 7: Roommate Search Preferences. At this stage, you will be able to search for other
students that have applied for residence and request them as roommates. If you are looking to
be placed in a double room or an apartment with someone, this feature will be helpful. Even if
you are not interested in a roommate, you must provide a Screen Name for the Roommate
Search process. Click the “Include in Search” box if you would like to search for roommates.
This will enable you to search for roommates based on similar profile answers or screen name.
See page 8 for more details.
Step 8: Room Selection Choice. When you reach this point in the process you need to make an
important and fundamental decision—do you want to renew your current room for next year,
or be assigned to a new room? If you select “Renew My Current Room”, a tentative booking
will be made in the Residence database for September 2013-April 2014. Thus, you will be
assigned to this room, and will by-pass the room placement procedure in June. If you select
“Request a different room”, you will be assigned a room during the room placements
according to your preferences. However, by choosing not to renew your current room in
March, you forfeit your priority over this room. Therefore, there is a good chance another student may be assigned to that room.
See below for instructions on renewing your current room.
See next page for instructions on requesting a different room.
RENEWING MY CURRENT ROOM


Step 8: Room Selection Choice (cont). If you are looking to renew your current room for the
upcoming academic year, please select “Renew My Current Room” here. Once you have
selected the “Renew My Current Room” option, remember you will not be assigned to other
available rooms. Click “Save & Continue”.
Step 9: Renew Current Room. Here, you will see your current room number displayed. Click
“Re-Reserve Room”. You will now see a drop-down box asking you to select the bed you would
like to have. If you are currently in a single room, this drop down box will only have one bed
option (the “a” bedspace). If you are currently in a double room, please chose from either the
“a” or “b” bedspace. Click “Re-Reserve Room”. This will create a tentative room booking for
the 2013-14 academic year.
Once you have tentatively booked your current room, in order to hold it you must reserve your
room by paying your $500 deposit and signing the Residence Agreement by the specific deadline
(May 15th, unless otherwise specified).
5
RE-APPLYING TO RESIDENCE ONLINE
REQUESTING A DIFFERENT ROOM

Step 8: Room Selection Choice (cont). If you are looking to be placed in a new room for the
upcoming academic year, please select “Request a different room”. Click “Save & Continue”.

Step 9: Room Preferences. This is your opportunity to tell us where, within our residence
complex, you would most like to be accommodated both by building type and room type. For
more information about various accommodations available in Residence, see pages 9-17.
Please indicate your preferences.

Step 10: Specific Room Preferences. Here you will be able to include any additional
preferences you would like the Office to consider when assigning you to a room. This includes
listing any preferred rooms, views, RAs, etc.
 Example: Specific Rooms:
A2-2-3a, 19-4-2a, 1103b
Other Preferences:
Field view, RA Stanley Smith
SUBMITTING YOUR APPLICATION

Step 11: Submit Application. Click on the “Submit Application” link under the Application
Menu. Click “Save & Continue” to submit your application.
You will now be re-directed to the Application Status Page. It will inform you of the steps you have
completed. At this point you will receive an email to confirm the receipt of your completed
RESERVING A ROOM
WHEN CAN I RESERVE A SPACE IN RESIDENCE?
Once you have applied, you will be sent an email with instructions on how to reserve a space in
residence. You will have until May 15th, 2013 to sign the Residence Agreement and pay the $500
deposit. You will be required to return the paper copy of the Agreement and deposit directly to our
office to reserve your room. Watch your email for more information in the future.
See the next page for more information on how to reserve a space in Residence
6
RESERVING A ROOM
WHEN WILL I FIND OUT WHAT ROOM I’M ASSIGNED TO?
Room assignments are made with every effort expended to accommodate you according to the
preferences indicated; however, please note that these preferences are not guarantees. In the
past, nearly 100% of returning students who applied and confirmed (by signing the agreement and
paying the $500 deposit) by the specified deadlines were placed in their top room preference. We
will send room placement packages out by email in late June.
WHAT IF I DON’T RESERVE A ROOM BY THE DEADLINE?
SCREEN NAME AND DESCRIPTION
WHAT INFO WILL OTHER STUDENTS SEE ABOUT ME?
If you request to be included in the Roommate Search by clicking the “Include in Search” box in
Step 7, other students who apply will be able to view certain information about you. This will
include:
 Answers to “Your Student Profile” questions completed in Step 6.
 Your age and gender
 Your screen name and description, created in Step 8.
Therefore, it is important that you answer the profile questions in Step 6 accurately to create
accurate roommate matches. Keep in mind answering these question does not mean you will be
placed in a Double room.
If you do not sign the Residence Agreement and pay the $500 deposit by your deadline, you will
not be included in the room assignment procedure. You may still reserve your space after the May
15th, 2013 deadline (provided there are still rooms available), however you will forfeit any priority
you had as a returning student by applying before the returning student application deadline. This
means you may not be placed in your top room preference since new students entering the
University may take preference over you for room assignments.
WHAT SHOULD MY SCREEN NAME BE?
RETURNING STUDENT APPLICATION TIMELINE
WHAT SHOULD I INCLUDE IN MY DESCRIPTION?
Friday, Feb 1st
—Fri., March 1st


Monday, March 18th
— Friday March 22nd


‘Room Draw’ for Returning Students. Must apply online
during this one-month period in order to maintain
Seniority/priority as a Returning Student.
Returning students can re-new current room online
Offers emailed to Returning Students with instructions to sign a
residence agreement and pay the $500 deposit by May 15th to
reserve a room for September.
[Note: during this same timeframe offers are also being emailed
out to New students applying from High School, and Saint Mary’s
students who currently live off-campus]
Wednesday, May 15th

Deadline to confirm room (with contract and $500 deposit)
Thursday, May 16th
—Friday, June 21st

Room Placement Process
7
It is important that you keep your screen name anonymous; therefore, do not make your screen
name your first and last name! This will allow you to choose to release your screen name to those
applicants whom you wish to be able to search for you, and keep yourself anonymous to those
who you don’t want finding you and requesting to live with you. Also, please be appropriate when
choosing your screen name. No offensive language please!
You can include anything you would want a potential roommate to know that is not described in
your profile answers. Here are a few important things you may want to include:
 Year of study you will be entering in the 2013-14 academic year
 Hometown/Country/Citizenship
 Faculty and Major/Minor/Concentration (if applicable)
 Languages spoken
 Hobbies and interests
Remember, this is all voluntary information you are giving, so you can include whatever you are
comfortable with. A sample description is included below:
8
A GUIDE TO LOYOLA NORTH
WHERE ARE THE QUIET FLOORS?
Loyola 4, 21 and 22 are the quiet floors
WHAT ROOMS HAVE A FIELD VIEW?
All rooms in suites 2 and 4 in Loyola North have views of the field.
WHERE ARE THE ALL-MALE/ALL-FEMALE FLOORS?
The all-male floor is floor 13 in Loyola.
The all-female floor is floor 14.
Note: rooms 13-2-5a/b and 13-4-1a do not exist as this is where the temperature controlled media
room for all of Loyola Is located.
See page 11 for a sample layout of a Loyola North floor.
A GUIDE TO VANIER
WHICH ROOMS HAVE A FIELD VIEW?
In A and C house, rooms in suites 1 and 2 have field views. The
lounges in these houses also have a field view.
In B and D house, rooms in suite 3 has a field view.
WHERE ARE THE ALL-FEMALE FLOORS?
Vanier D2 is an all-female floor.
CAN I REQUEST A SUPER SINGLE IN VANIER?
A GUIDE TO RICE
WHICH ROOMS ARE SUPER-SINGLES?
SINGLES?
Super Single and Single rooms are available on every floor. See the
floor plan on page 13 For the layout of floors 2-6, and 11-17. The
Double and Single rooms are indicated. All other rooms are Super
Singles.
See the floor plan on page 12 for the layout of floors 7-10, where
all Single rooms are indicated. All other rooms on these plans are
Super Singles.
WHAT FLOORS/APARTMENTS HAVE DOUBLE ROOMS?
On floors 2-6, and 11-17, the 02 and 05 apartments have two Double rooms. See page 13 For floor
layout.
WHAT ROOMS HAVE DOUBLE BEDS?
All Super-Single rooms have double beds. See page 13 for layouts of which rooms are SuperSingles.
HOW DO I FIND OUT WHO MY ROOMMATE IS?
Due to the University’s privacy policy, our office is unable to release information about any student
to anyone other than the student. However, students who have been placed in a double room will
have access to their roommate’s name on the Housing Portal once room assignments have been
completed. If you are placed in a double room and your roommate’s name does not appear on the
portal, this is because a student has not yet been assigned to the other bed.
Students who are currently in a Super Single in Vanier will not have the option to renew their same
Super Single room for the 2013-14 academic year. No other students will be approved for Super
Singles in Vanier either. Super Singles are available in Rice Residence. See page 12 for details.
Please note that if you are looking for students who are sharing your apartment in Rice residence;
or students in your suite in Loyola or Vanier, their names will not appear on the Housing Portal. It is
just the name of your roommate if you are living in a double room once room assignments have
been completed.
See page 12 for a sample layout of a Vanier Residence floor.
See page 13 and 14 for sample layouts of Rice Residence floors.
9
10
LOYOLA NORTH RESIDENCE
4-3-5a
Single
4-3-4a
Single
4-4-5a
Single
Shower
room
4-3-3a
Single
4-4-4a,b
Double
Washroom
4-1-5a
Single
4-1-4a
Single
4-1-3a
Single
4-1-2a
Single
Shower
room
Shower
room
Washroom
Washroom
Storage
Kitchenette
4-1-1a
Single
RA’s Room
4-4-1a
Single
4-2-5a,b
Double
Common
Lounge
11
Storage
4-2-4a
Single
4-2-3a
Single
4-2-2a
Single
4-2-1a
Single
NOTE: These images
are not drawn to
scale and are merely
for general reference when applying
to Residence
Elevator
Lobby
Wash
room
Wash
room
D2-2-3a
D2-2-2a,b
D2-3-2a,b
Double
Field View
4-3-1a,b
Double
D2-3-1a,b
Double
4-4-2a
Single
Stairwell
4-3-2a
Single
D2-2-4a
Single
4-4-3a
Single
Shower
room
Washroom
VANIER RESIDENCE
Stairwell
D2-2-1a,b
Double
D2-3-3a
Common
Lounge
D2-3-4a
Single
NOTE: These images
are not drawn to
scale and are merely
for general reference
when applying to
Residence
Stairwell
D2-1-1a,b
D2-1-2a,b
Double
Wash
room
D2-1-4a
Single
RA’S
12
D2-1-3a
Single
RICE RESIDENCE
RICE RESIDENCE
SINGLE, SUPER SINGLE, AND DOUBLE BEDROOMS
AVAILABLE ON FLOORS 2-6, 11-14, 15-17
SINGLE AND SUPER SINGLE BEDROOMS ONLY
AVAILABLE ON FLOORS 7-10
All Double and Single rooms are indicated. All other rooms are Super Singles.
All Single rooms are indicated. All other rooms are Super Singles (no Double rooms).
Field View
Field View
1104a
1103b
1103a
Single
1104b
1103c
0704a
1104c RA
ROOM
1104
0703b
0703a
Single
1105c,d
Double
1102c,d
Double
Living
Room
1102
0705a
Loyola View
1105
0702c
Single
1101b
1106b
1101a
0706
1106a
Single
0701
0701c
0706c
0701b
Point Pleasant View
705c
Single
0702
1101
1106c
0705b
0702a
1106
1101c
0705
0702b
Harbour View
1102a,b
Double
0706b
0701a
Point Pleasant View
*All Super Single Rooms have double beds.
13
0704c RA
ROOM
0703
1105a,b
Double
Living
Room
0703c
0704
1103
Loyola View
0704b
14
0706a
Single
Harbour View
A GUIDE TO LOYOLA SOUTH
LOYOLA SOUTH, SENIOR APARTMENTS
WHO IS ELIGIBLE FOR SENIOR APARTMENTS?
SINGLE AND SUPER SINGLE BEDROOM APARTMENTS
AVAILABLE ON FLOORS 3-4
Students with over 60 attempted credit hours listed on Banner at the time of application can apply
for a Senior Apartments. If you will have 60 credit hours or are going to be a mature student (over
the age of 21) before September 2012, you can email [email protected] to inform the office.
4-8c
Single
4-8b
Single
4-8a
Super Single
4-9b
Single
4-9a
Single
Kitchenette
You can apply through the instructions provided on pages 3-7. This is now the application
procedure for all residence accommodations!
If you are eligible for Senior Apartments, when you go to select preferences you will see “Loyola
South” as an option. You can then select Senior Apartments as a preference.
4-10b
Single
4-10a
Single
HOW DO I APPLY FOR SENIOR APARTMENTS?
WHAT KIND OF SENIOR APARTMENTS ARE AVAILABLE?
Senior Apartments are available in Loyola South and Vanier BG and DG.
 See pages 16 and 17 for the two floor layouts of Loyola South.
 Vanier AG is a two bedroom apartment. Both the “a” and “b” bedrooms are Super Singles.
 Vanier BG and DG are three bedroom apartments. The “a” and “b” bed spaces are Single
rooms. The “c” bed space is a Super Single .
Loyola 8-5 (two bedroom, shared bathroom)
Loyola 7-5 (two bedroom, shared bathroom)
Loyola 3-7 (two bedroom, private bathroom)
9-6a
Single
4-6b
Single
4-5a
Single
4-5b
Single
WHAT ROOMS HAVE A FIELD VIEW?
Kitchenette
Kitchenette



Kitchenette
WHICH APARTMENTS ARE WHEEL-CHAIR ACCESSIBLE?
All rooms in apartments 8, 9 and 10 in Loyola North have views of the field.

See page 16 and 17 for sample layouts of Loyola South floors.
15

Apartments 5, 6, 7, 9, and 10 are two bedroom private apartments , with Single rooms, a kitchenette and private washrooms.
Apartment 8 is a three bedroom shared apartment with a full kitchen and shared washroom.
The “a” bedroom is a Super Single; the “b” and “c” bedrooms are Singles
16
LOYOLA SOUTH, SENIOR APARTMENTS
THANK YOU FOR RE-APPLYING TO RESIDENCE!
SINGLE AND SUPER SINGLE BEDROOM APARTMENTS
AVAILABLE ON FLOORS 7-10
Again, if you have any questions that have not been answered in this booklet or through the
online application, please contact our office:
9-8c
Single
9-8b
Single
9-8a
Super Single
9-9d
Super Single
9-7a
Single
9-7b
Single
9-6a
Single
9-6b
Single
9-5a
Single
9-5b
Single

9-9c
Super Single
9-9b
Single
9-9a
Single


Centre for Housing & Residence Life
Location:
LR114
Hours:
Monday—Friday, 9:00am—5:00pm; except for Thursday: 10:00am—5:00pm
Telephone:
(902) 420– 5598
Email:
[email protected]
Website:
http://www.smu.ca/administration/resoffic/
Apartments 5, 6, and 7 are two bedroom apartments with Single rooms
Apartment 8 is a three bedroom apartment. The “a” bedroom is a Super Single; the “b” and “c”
bedrooms are Singles
Apartment 9 is a four bedroom apartment with 1.5 bathrooms. The “c” and “d” bedrooms are
Super Singles while the “a” and “b” bedrooms are Singles.
17
18