PRACTITIONER UPDATE Outcomes Management: The Why, What, and How of Data Collection Brenda Motheral STUDY OBJECTIVE: To describe process of outcomes management (OM) and discuss barriers to its success. DATA SOURCES: Revelant literature. health care system. OM applies continuous quality improvement (CQI) techniques to medical care, assessing both the effectiveness of products and services and the quality with which they are provided. SELECTION: Not applicable. Linking the structure and process of care to the the outcomes of care is critical to DATA SYNTHESIS: Quality endeavors, such as outcomes management. are receiving increased attention in the U.S. In a 1994 survey of 102 managed care organizations (MCOs), 69% of respondents reported that price was the first or second most important factor in marketplace suc- At the same time, 50% of respondents indicated patient satisfaction, and only 20% reported quality 1 improvement processes as most important factors. While these findings are consistent with managed care's historical cess. a growing emphasis is being placed on the quality of care. This new focus is not a sudden development but the result of an evolutionary process. The U.S. health care system moved through eras of expansion (1940s-1960s) and cost containment (1970s-1990s) before turning the full potential will be CONCLUSION: Outcomes management represents a simultaneous focus on costs, quality, assessment, and accountability. Sophistication of information systems, OM's success. Sources of data for OM include claims databases, medical records, and patient surveys, each with inherent advantages and disadvantages that must be considered. A number of barriers to true outcomes management must DATA EXTRACTION: Not applicable. focus on cost control, be overcome before its realized. providers, purchases, and patients are key ingredients to its success. KEY WORDS: Outcomes management, Quality of care, Managed care surgery is 2.4 times greater in Boulder, Colorado, than the rest of the nation, while the likelihood of undergoing heart .bypass surgery is 1.6 times greater in Joliet, Illinois.4 This simultaneous consideration of both cost and quality reflects a heightened interest in the value of medical care (Figure 1). While value typically is considered in other types of consumer purchases, this is the first time in history that the technology has been available to support the assessment of medical services' values. The dual emphasis on cost and quality is manifesting variety of forms. Familiar terms include pharmacoeconomics, treatment protocols, clinical pathways, evidence-based medicine, and demand management. While itself in a emphasis to outcomes, assessment, and accountability' This evolving focus has resulted, in part, because of the questionable quality of the U.S. health care system, as evidenced by wide practice vàriations and high levels of there are important differences between many of these activities, each is a tool in outcof!les management, defined as "the analysis, evaluation, and dissemination of the unnecessary care3 For example, the rate of radical prostate improve health.'" Outcomes management attempts to ... results of medical processes or procedures intended to Author BRENDA MOTHERAl, MBA, Ph.D., is Assistant Professor, St. louis College of Pharmacy and Outcomes Researcher, Express Scripts, Inc.. I~I FE @ CE CREDIT: This article is article number 233-000-97-005-H04 in AMCP's continuing education program. It affords 10 hour (0.1 CEU) of credit. learning objectives and test questions follow on page 353. . CORRESPONDENCE: Brenda Motheral, MBA, Ph.D, St. louis College of Pharmacy, 4588 Parkview PI., Room 215, St. louis, MO 63110. Copyright lid 1997, Academy of Managed Care Pharmacy, Inc. All rights reserved Vol. 3, No.3 May/June 1997 }MlP Journal of Managed Care Pharmacy 345 PRACTITIONER UPDATE: The Why, What, and How of Data Collection Table 1. Advantages and Disadvantages of Outcomes Figure 1. Value in Health Care Measurement Quality VARIABLE Clinical Economic EXAMPLES ADVANTAGES DISADVANTAGES death, stroke, not intrusive, rare heart attack meaningful confounders cost per case accounts for costs difficult to determine all the relevant costs screened, cost per life-year saved Access Cost Humanistic systematically assess what works, what doesn't work, and why, while considering the associated costs. Outcomes management is different from previously popular health management tools in that it is customer focused, population based, and outcomes centered. It applies continuous quality improvement (CQI) techniques to medical care. The underlying philosophy of CQI is the use of data to manage processes. Rather than presume an error-free system, CQI assumes that mistakes will happen and has a process in place patient patient -centered patient burden confounders satisfaction, quality of life, daily functioning Intermediary cholesterol levels, can be meaningful, peak expiratory easy to measure link to outcome can be questionable, volume intrusive to guish between outcomes and intermediaries, which are measures used to assess the degree of disease (see Table 1). Examples of intermediaries include blood pressure measures, medical utilization management techniques, which identified mistakes but made adjustments in a vacuum without allowing the majority to learn from mistakes and without exploring cholesterol levels, and forced expiratory volume. These measurements have no inherently intrinsic value but are only important based on the degree to which they relate to the outcomes of care. Accordingly, the stronger the relationship learn from such mistakes, thereby continually improving the system. This approach is in direct contrast with previous possible underlying causes6 Outcomes management focuses on two different pieces of the quality question: outcomes research and outcomes measurement.? Outcomes research assesses the effectiveness of medical products and services,8 examining whether they work in the routine clinical practice with typical patients, average providers, and ordinary treatment settings9 Outcomes research attempts to answer whether we are doing the right thing.!O Outcomes measurement examines the quality of care being given by between the intermediary and some outcome of care, the more relevant the intermediate becomes. Outcomes can take three different forms: clinical, economic, and humanistic.!3 Clinical outcomes are medical events such as strokes, heart attacks, or broken ankles. Although mortality is perhaps the ultimate clinical outcome, it is not a commonly used measure of quality of care, mainly because it often is difficult to isolate the specific causes of mortality. While health care providers traditionally have focused on 11 provider or group of providers. In other words, are we doing things right? Are there deficiencies in quality anywhere along the structure-process continuum that clinical outcomes and intermediaries, there is an increasing customer focus, which means a greater emphasis on economic a and humanistic outcomes. Economic outcomes are the comparison of all costs of treating the disease with the clinical are limiting the treatment's effectiveness? Outcomes measurement is essential to the success of outcomes management !4 because "".you literally cannot manage what you do not measure."!2 Successful outcomes management will make medical care better value by reducing costs and/or improving quality. More specifically, it will aid in the development of treatment guidelines, allow for reimbursement to be tied to quality, and/or humanistic outcomes. The field of pharmacoeconomics is devoted to assessing the economic outcomes of care. Familiar terms include cost per life-year saved, cost per quality-adjusted life year, and cost a per case treated. Examples of humanistic outcomes include quality of life, functional status, health risk, patient satisfaction, and productivity. Employer groups are becoming increas- inform patients in plan and therapy selection, assist in benefit plan design, be used for provider credentialing, and guide patient and provider education programs. ingly interested in issues of patient functional status and quality of life as they impact work productivity. While all three types of outcomes ideally would be con- WHAT.ARE OUTCOMES? sidered in any resource allocation or clinical decision, this is not always possible or practical. Different groups have varying Outcomes are the end results of medical care; they represent what happened to the patient. It is important to distin- interests in these outcomes, and which outcomes are used to measure/manage clearly depends on the objective of the program. For example, providers may concentrate on a patient's 346 Journal of Managed Care Pharmacy }MCP May/June 1997 Vol. 3, No.3 PRACTITIONER UPDATE: The Why, What, and How of Data Collection clinical intermediates and outcomes, while patients may be more concerned with the humanistic aspects. Certainly; because resources are scarce, the payor will consider the economic outcomes. The outcomes emphasized also may vary by disease state. For example, in the case of pediatric asthma, the focus may be on minimizing acute exacerbations to prevent emergency and hospital visits, while qual- Table 2. Examples of Measures of Quality in Health Care: Structure and Process SETTING STRUCTURE PROCESS Community number of pharmacists, pharmacy location, number of patients DUR software availability number of potential Pharmacy adverse drug reactions ity of life and work productivity may be of greatest concern in the treatment of migraines. Other factors to consider when deciding which outcome(s) to measure include the ~efiniteness, timing, and IS directness of the outcome. Definiteness refers to the objectivity of measuring the event. Whereas death is definite and can be objectively determined, quality of life or patient satisfaction are subjective measures, making them more difficult to meaningfully measure and assess. Timing refers to the length of time needed to observe the event; clearly, some outcomes take longer to observe than others. Directness refers to the relationship between the structure and process and outcomes of care. STRUCTURE, PROCESS, AND OUTCOME Critical to the success of any outcomes management endeavor is the measurement of the structures and processes of care and the ability to link these factors to the outcomes of care. Structure refers to the tangible and intangible systems counseled, detected Pharmacy Benefit drug fomlUlary, number of clinical Manager pharmacists number and type of on-line edits, number of therapeutic interchanges made want standardized information that focuses on the outcomes of care rather than the structure or processes of care. I' The greater emphasis on outcomes does not lessen the importance of measuring the structure and processes of care. In fact, each has no meaning except in the context of the others.!S It is only important to evaluate the process of care because it affects the outcome, and outcomes indicate quality only if they can be linked to the process and structure of care and do not result from some outside factor, such as an environmental contingency. As one provider stated, "the primary goal of outcomes is quality improvement, not outcomes; outcomes are only a tool to achieve that goal."!9 used to provide care.!6 It includes the sources, personnel, and policies and procedures (Table 2). In a pharmacy setting, measures of structure may include the number and qualifications MEASURING OUTCOMES of the pharmacists, the number and quality of the computer system(s), and the procedures in place for completing the dispensing function. For a pharmacy benefit manager (PBM), There are two key questions in the measurement of outcomes. First, what types of outcomes will be measured? And second, what type(s) of data will be used? The three major examples of structure measures include the number and qualifications of the clinical staff, the availability of on-line edits, and whether a procedure is in place for receiving prior autho- sources of outcomes rization of Claims databases a nonformulary medication. Process refers to the interactions that occur between practitioners and patients or what was done to the patient-in other words, how the structures are used in the provision of care. Process measures can include both the technical and humanistic dimensions of care. Examples in a community pharmacy would include the percentage of patients counseled per day and the number of dispensing errors as a percentage of prescriptions dispensed. For a PBM, a process measure may include the number of patients switched to a preferred product. While there has been much debate about which of these measures should be used as indicators of the quality of care, historical quality a,ssurance techniques have focused on measuring the structùre and processes of care, primarily because they are much easier to measure than the outcomes of care. However, a study released by the General Accounting Office (GAOIHEHS-95-201) found that consumers and employers data-claims databases, medical records, and patient surveys-are discussed here. The desire to examine clinical, economic, and humanistic outcomes usually is limited by practical considerations, such as financial and time constraints, as well as concerns about patient privacy. Given these realities, most outcomes manage- ment activities ,viII utilize a claims database for some or all data collection. Claims databases offer a number of important advantages for conducting outcomes management. Most important, unlike randomized controlled trials (RCTs), they reflect routine clinical practice (Table 3). RCTs include carefully selected populations of particular ages and disease severity with few or no comorbidities. In addition, the procedures and protocols are not often representative of routine clinical care.'o Patient compliance typically is greater in RCTs than in the "real world" because of the support services availab1e to treat adverse effects and the tendency of RCT participants to be 1argeZl more compliant than the population at These artificial circumstances have important implications May/June 1997 Vol. 3, No.3 jM(P Journal of Managed Care Pharmacy 347 PRACTITIONER UPDATE: The Why, What, and How of Data Collection timely means of analyzing a problem27 Answers can be found in days or weeks, rather than months or years. Finally, databases offer a great deal of flexibility28 Rare diseases or specific subpopulations can be researched, or a problem can be Table 3. Advantages and Disadvantages of Various Data Sources vide SOURCE ADVANTAGES DISADVANTAGES Claims inexpensive, diagnosis uncertainty, timely, uncontrolled confounders, missing data reflects routine clinical approached in number of different ways. Claims databases allow for the measurement of clinical and economic outcomes (e.g., hospital and emergency room visits). Beyond such high-level outcome measures, the avail- practice, depth of clinical information expensive, timely, time-consuming, unknown quality of record Patient Surveys relevance patients with a particular diagnosis or combination of diagnoses. CPT-4 codes (Physicians' Current Procedural Terminology, 4th Edition) identify procedures that are used to bill physician and other professional services. For example, expensive, timely, time-consuming, methodologically difficult for clinical care. For example, a recent meta-analysis of antidepressant pharmacotherapy concluded that there was no evidence that the selective serotonin reuptake inhibitors (SSRIs) offered any advantage over the less expensive tricyclic antidepressants that justified the additional costs of the SSRIs22 This conclusion is not particularly surprising given that this metaanalysi~ included only randomized controlled trials and overlooked other forms of research that reflected routine clinical practice. Had the issues of frequency of dose titration, management of side effects,23 organizational structure, and physician specialty been taken into account,24 different conclusions may have been reached. A second advantage of claims databases is that they are a ability of the diagnosis, procedure, and revenue codes allow for further specification of a patient's outcome. ICD-9-CM (International Classification of Diseases, 9th Revision) codes provide diagnostic information allowing for identification of flexibility Medical Records a . CPT-4 codes could be used to determine whether a depressed patient received hypnotherapy The Healtl1 Care Financing Administration Common Procedural Coding System (HCPCS) can be used to provide further information on physician and nonphysician services that are not included in the CPT-4, such as whether a patient obtaining care in a physician's office for asthma received an injection of epinephrine. The processes of care also can be assessed from a claims database. For example, the number of physician visits might be considered a good measure of the quality of care in depressed patients, as could whether a patient received care from a specialist. 'Procedure codes allow for the measurement of additional processes of care such as whether or not asth- not influenced by patient or provider biases.'5 In addition, matic patients are receiving annual pulmonary function tests. Whether or not an asthmatic is using an inhaled steroid is a they are unobtrusive and relatively inexpensive to use once the information system is in place.'6 Further, databases pro- measure of the process of care, which is purported to affect outcomes such as hospitalizations for asthma and quality of life. Figure 2. Possible Relationships Between the Structures, Processes, and Outcomes of Care for Asthma Structu re ~ I Process .. I Outcomes 411Þ/ ~~ ~ þ"-- KEY .. C) 348 In database Not in database Some information in database Journal of Managed Care Pharmacy jMCP May/June 1997 Vol 3, No.3 PRACTITIONER UPDATE: The Why, What, and How of Data Collection Most measures of the structure of care are not found in the database itself but within the patient benefit manual or other records held by the MCO. Important examples include copay amount, formulary coverage of specific drugs, prescription quantity limits, and limits on mental health benefits. While using a claims database to actually measure the various processes and outcomes of care can be difficult, often more challenging is linking the variations in outcomes to recognized variations in the processes and structures of care. As shown in Figure 2, there are multiple processes of care in the As for the types of data that can be collected, medical records allow for the examination of clinical outcomes and intermediaries as well as many of the processes of care, such frequency with which certain diagnostic procedures are being performed. as the Patient surveys Patient surveys represent the absolute consumer focus, they can be expensive to conduct. Self-administered surbut veys may cost as little as $5 per person, while face-to-face treatment of asthma; these processes often influence each other, making it even more difficult to isolate the relevant component. Despite these inherent difficulties, isolating the "cause" of suboptimal outcomes is essential to developing suc- interviews can cost upwards of $50. These surveys put a burden on patients and the MCO risks offending them, regardless of its good intentions. In addition, it sometimes is difficult to cessful interventions to improve these outcomes. Although databases offer a number of advantages for con- is particularly true with Medicaid patients. Finally, there ducting outcomes management, they are not without their limitations. It is widely recognized that the diagnosis found in databases is not always valid/and or reliable29 While some overcoding does occur, in most cases undercoding of actual diagnoses is more common. Undercoding is an even bigger problem with chronic diseases, which are notoriously underreported. Given these limitations, it is helpful to know for which disease states the coding is insufficient, calling for a review of the medical record. Unfortunately, there is no published research to provide guidance on this issue. Another important consideration is patients' severity-ofillness. The goal often is to compare the outcomes of care for persons receiving different treatments or receiving care from different types of providers. However, there may be important differences in the patients being compared that cannot be measured or controlled when using the information in the reach a representative sample of the MCO's population32 This always is the question of whether patients can provide relevant, reliable, and valid information about their medical care. Nonetheless, research suggests that these surveys can be useful if they are constructed carefully. While surveys allow for measurement of clinical, economic, and humanistic, they probably are most useful for measurement of humanistic outcomes. In fact, the only means of gathering most humanistic outcomes (e.g., patient satisfaction, quality of life, etc.) is by surveying the patient. Used in isolation, surveys do not easily allow for the linkage of outcomes to the structure and process of care in most cases. Automated collection of patient information is the ulti- mate goal and the ideal for MCOs. An institution that has taken a major step in this direction is the University of Utah Hospital and Clinics' sports medicine and physician therapy center. The center asks that patients use a touch-screen computer to complete a health-assessment survey during their first database. An example of the difficulty of interpreting outcomes analyses comes from the Health Care Financing visit and after their last visit. Satisfaction with care is also surveyed at the final visit. Neither assessment takes more than 10 Administration (HCFA)'s efforts to compare the quality of care provided by hospitals using hospital-specific, age-adjusted mortality rates for selected conditions. HCFA found difficulty to IS minutes to complete, and the survey results are used to make treatment decisionsD In summary, one should not view a single type of data source as superior to the others. Rather, each has advantages in isolating outcomes resulting from quality of care versus those due to adverse patient selection. While a number of organizations offer proprietary severity-adjustment software, one researcher compared 10 of these programs and found that comparisons of individual hospitals varied according to the software program used.30 and disadvantages, and each can and should play an important role in managing patient outcomes. Understanding the inherent limitations and benefits of each source so that the potential of each alternative will be maximized is essential. GETTING STARTED Medical record The medièal record provides a wealth of information on clinical outcomes and intermediaries. However, while the medical record sometimes is considered the "gold standard" for patient medical information, this is not necessarily the case. The primary concern with medical records is whether one is measuring the quality of care or the quality with which The first step in developing an outcomes management program is defining the goal(s). While the general goal is always to improve the value of medical care, more specific goals should be developed. A good approach is to start simple. Rather than attempting to identify specific links between the processes and outcomes of care, an initial step would be to the care was recorded. Additionally, gaining access to medical records can be difficult, and it is expensive and time-consum- simply describe variation. For a particular disease state, group of patients, or providers the trends and patterns of outcomes ing to collect data from them.3' may be desired. Once variations have been established, epi- May/June 1997 Vol. 3, No.3 }MCP Journal of Managed Care Pharmacy 349 PRACTITIONER UPDATE: The Why, What, and How of Data Collection and purchaser groups are becoming more sophisticated in evaluating the quality of care, this limitation is rapidly diminishing. conduct the research and quality assurance activities needed to CONCLUSION on value, accountability, and systematic management of outcomes is here to stay. The interesting questions are how long will it take to fully realize the potential and who (i.e., pro- a sensitivity to costs will always exist in health the but as information systems advance MCOs will have care, the ability to manage the entire medical system rather than Certainly, controlling each component in isolation. Only then can MCOs ~ provide truly cost-effective care. Some have asked whether outcomes management is a passing fancy. 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