E-verify:
An Efficient Way to
Maintain Workforce
Compliance
Prepared by and republished with the express
permission of Tom Bell, ADP, Inc.
Disclaimer
AAHOA does not provide legal or business advice or
representation to any individual persons or members. AAHOA
goes to great lengths to ensure the information it provides is
accurate and useful, but strongly recommends all persons and
AAHOA members obtain professional advice and/or legal
representation which is appropriate to their particular situations.
Further, AAHOA does not endorse any companies nor any of the
products or services they offer.
What is E-Verify?
• E-Verify is an Internet-based system
• Compares information from an employee's Form I-9
to confirm employment eligibility online
• Fast, free, online
About the Website
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Works with Form I-9
Secure 24-hour access
Instant Results
Helps combat document fraud
User access flexibility
Reporting
Easy to Implement
Administrator Tools
Interactive Training, webinars, support
Why use E-Verify?
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Peace of Mind
Improved Compliance
Eliminate SSN “No Match” Letters
Presumed to be hiring Authorized Workers
Brownie Points
Enrollment Process
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Answer four yes/no questions to determine your access
method
Select your organization designation if your company is
a federal contractor or other special category
Review, acknowledge, and agree to the memorandum
of understanding (MOU)
Enter your company details
Enter your North American Industry Classification
System (NAICS) Code
Provide hiring site information
Register E-Verify program administrator(s)
Review and certify the information you entered
Print your electronically signed MOU
How does E-Verify Work?
• Create a Case
• Get Results
• Close the Case
How does E-Verify Work?
(cont.)
• Initial Verification Process
• Photo Matching
• Case Results
Interim Case Results
Additional Action Required
Tentative Nonconfirmations
• Employee is given an opportunity to resolve the
problem
• The employers must understand and follow the
proper procedures in E-Verify
• Occasionally, E-Verify cannot instantly confirm
employment authorization because a manual
review of the records in government databases
is necessary.
• In some cases, the information from an
employee's Form I-9 does not match
government records and E-Verify will display a
temporary case status that may require
additional action.
Final Case Results
To complete the E-Verify process, a case must
receive a final case result and then you must
close it.
Photo Matching
• Requires the employer to verify that the photo
displayed in E-Verify is identical to the photo on
the document that the employee presented for
section 2 of Form I-9
• Photo matching is activated automatically if an
employee has presented his or her Form I-9 a:
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I-551, (Permanent Resident Card)
Form I-766, (Employment Authorization Document)
U.S. passport or passport card
Note: A photo displayed in E-Verify should be
compared with the photo in the document that the
employee has presented and not with the face of the
employee.
Drivers License
Verification
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Mississippi
Florida
Idaho
Iowa
Nebraska
North Dakota
Wisconsin
E-Verify Summary
• Online, easy to use
• Government hosted
• Minimized risk
Questions?
Tom Bell
Rachel Humphrey
Franchise Consultant
VP Franchise Relations
ADP, Inc.
AAHOA
[email protected]
[email protected]
(973) 510-0196
(404) 419-8985