UNAPPROVED
Minutes of the meeting of
Holton-le-Clay Schools Full Governing Body
held on
th
11 January 2016
6.00 p.m. at Holton le Clay Infant School
Present:
Mrs D Hunt, Mr J Allen, Mrs S Holmes-Barber
Mr M Croft, Mrs H Treadgold
Mrs A Morgan, Mrs L Riggs.
Also present: Mrs S Ellerby (Clerk to the Governors)
Mr Leeman and Mrs Johnson – Phonics Presentation
Agenda Minutes
Item
No.
1
Action
by
whom/when
Apologies for absence (received prior to the meeting)
Apologies for absence received from:
Mrs K Gooderham - Poorly
Mrs K Baldock - Bereavement
Clerk to note
register
Governors agreed to approve these absences as authorised.
2
Declaration of Interests in items on this agenda
None
MC arrived
6.10 p.m.
SL & AJ left
the
meeting at
6.15 p.m.
3
Presentation from Mrs Johnson and Mr Leeman - Phonics
Mrs Johnson presented a power point titled ‘Phonics’ to governors.
The presentation detailed processes set in place to enhance Phonics provision
Headteacher’s Report
The Headteacher’s Report for January 2016 was issued with the agenda for perusal
prior to this meeting. The following points were discussed in detail:
 Peer to peer review
The Infant school is due to undertake its peer review - please see dates listed
below. Governors are very warmly invited to attend any part of the process;
please let Mrs Ellerby know when you would like to participate.
 Review day
Friday 22nd January 2016
Please note
 Workshop
Tuesday 9th February at the Junior School
your diaries
at 3.45 p.m.
Reviewers will consist of the following Headteachers – The Lead Reviewer is Mrs L
Anyan (Donington-on-Bain) and support reviewers are Mrs T Roberts (Kidgate) and
Miss A Latif (Saltfleetby and Theddlethorpe)
 Attendance levels
Governors noted that attendance levels remain above national average at both
1
schools for the period September 2015 to December 2015.
CONFIDENTIAL PART B
4
Approval of the Minutes of meetings held on:
16th November 2015 – Full
Governors RESOLVED to approve the minutes of the Full Governing Body meeting
held on 16th November 2015
7th December 2015 – Finance
Governors RESOLVED to approve the minutes of the Resource and Finance
Committee meeting held on 7th December 2015
7th December 2015 – Standards
Governors RESOLVED to approve the minutes of the Standards Committee
meeting held on 12th October 2015.
Chair to sign
approved
minutes
Vice-chair to
sign committee
meeting
minutes
* NB. Committee meeting minutes were approved by members of those
committees, present at that meeting.
5
Matters arising from the minutes detailed above:
Full Governing Body 16th November 2015
 Local Authority Governor vacancy
After approaching the Parish Council and Lincolnshire County County
Council, detailing the skills required to enhance our effective governing
body, Mrs Tracy Frisby has been nominated for the post of Local Authority
Governor.
Holton le Clay Schools Governing Body approved the election of Mrs
Frisby as our new Local Authority Governor with effect from today’s
meeting.
Finance meeting 7th December 2015
 Pupil Premium policy review
The full governing body approved the review of the Pupil Premium Policy
following recommendations of the Finance Committee at their meeting
held 7th December 2015.
 Pay Policy review
The full governing body approved the review of the Pay Policy (modelled
on the Lincolnshire County Council model policy) following
recommendations of the Finance Committee at their meeting held 7th
December 2015.
6
Headteachers Performance Management review 2015
CONFIDENTIAL PART B
7
Policy Reviews:
These policies were issued with the agenda for this meeting for governors to bring
challenges and comments regarding these reviews:
2
Clerk to advise
Governor
Services and Mrs
Frisby
Access Plan
Governors approved the review of the Access plans for Holton le Clay Infant and
Holton le Clay Junior School
EYFS
Governors approved the review of the Early Years Foundation Stage Policy for
Holton le Clay Infant and Holton le Clay Junior School
Behaviour
Governors approved the review of the Behaviour Policy for Holton le Clay Infant
and Holton le Clay Junior School
Extra-Curricular
Governors approved the review of the Extra-Curricular Clubs Policy for Holton le
Clay Infant and Holton le Clay Junior School
Collective Worship
Governors approved the review of the Collective Worship Policy for Holton le Clay
Infant and Holton le Clay Junior School
Assessment
Governors approved the review of the Assessment Policy for Holton le Clay Infant
and Holton le Clay Junior School following the adoption of the School Pupil Tracker
system for assessment.
DH to take to
staff meeting
Maths policy (including calculation progression)
Governors approved the review of the Maths and Calculations Policies for Holton
le Clay Infant and Holton le Clay Junior School with the amendment to the Maths
policy of removing the section referring to the named governor for maths as
governor responsibility is now per year group and not subject.
Amend policy
Phonics Policy
Governors approved adoption of the Phonics Policy for Holton le Clay Infant and
Holton le Clay Junior School
8
Parent/Pupil Questionnaires November 2015
Questionnaires to parents and pupils were once again undertaken and a
summary of responses prepared and shown to governors at the meeting.
Responses were very positive, all questions above 92% agreement.
My child enjoys coming to school
My child is safe at school
The school understands and responds to my child’s needs
My child is taught well at school
My child is making good progress
My child is encouraged to work hard and do their best
My child receives an appropriate amount of homework for
their age
My child enjoys a stimulating range of extra-curricular
activities
3
% of parents that
agree
Infants
Junior
98%
98%
100%
98%
100%
98%
98%
98%
94%
98%
100%
98%
92%
92%
92%
93%
The school communicates with me effectively about my
child’s progress
The school communicates with me effectively about how
to support my child’s learning
The school communicates with me effectively about
school events and activities
The school seeks my views and listens to my concerns
There is a good standard of behaviour at Holton le Clay
Schools
The school deals with any incidents of bullying effectively
The school is welcoming and there are opportunities to
get involved
I think the school is well led and managed
My child is encouraged to lead a healthy lifestyle
My child gets on well with children from other
backgrounds
My child is encouraged to positively contribute to the
wider community
I would recommend Holton le Clay Schools to another
family
98%
98%
96%
98%
100%
100%
98%
98%
100%
100%
96%
98%
98%
98%
96%
100%
100%
100%
100%
100%
100%
98%
100%
100%
This information will be placed on the school websites
Clerk to update
Governors requested that these questions be placed on the Governor Visits Governor Visit
form for reference and discussion with pupils on their visits.
form
9
Submission of agenda items for next meeting
 Headteacher’s Performance Management Review
Meeting closed at 7.45 p.m.
Signed: Chairman …………………………..
Date ………………………………..
4