Project
from start to finish
Jan Bollen
Saxion University of Applied Sciences
Saxion University of Applied Sciences
Agenda
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Projects examples, types improvising vs routine
Phasing, managing
Project plan and chapters, Gantt diagram
Methodological design, Stakeholders
V-model Waterfall Scrum, structured activities
Project setup SMART
Boundaries, project organisation
Team roles, team meetings
Choices, Morphological design
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Projects, examples
 Building a bridge
 Developing a new product
 Developing a marketing plan
 Reducing waiting lists at hospitals
 Doing a theater production
 Conducting research for a thesis
 Organizing a pop festival
 Implementing software at a company
 Setting up a website
 ……..
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Use the book !
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English
198 pages
ISBN
9789001790929
 Buy or borrow it
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Projects, types
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Projects,
improvising vs routine
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Projects, phasing
 It needs structure and sequence
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Managing a Project
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Project plan
Project goals / SMART
Planning / Gantt
People / Roles
Methodology /
V model / Waterfall / Scrum
Milestones
Product
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Project plan mindmap
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Project plan chapters
Background info
Where (in what environment) will the project be carried out?
Project results
Why carry out this project and what is the desired final result?
Project activities
What do we need to do to achieve the project goal?
Project limits
What are the boundaries of the project?
The products
What are the intermediate products?
Quality control
How can we ensure the sufficient quality of all products?
Project organization
Who is participating and how do we plan to collaborate?
Schedule
Who is doing what / when?
Costs and benefits
What will the project cost and what will it yield?
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Risks
What could cause the project to fail?
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Gantt diagram
Time versus activities and milestones
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Why? Methodological design
 Minimization of Project Risks
 Improvement and Guarantee of Quality
 Reduction of Total Cost over the entire
project
 Improvement of communication between all
Stakeholders
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Stakeholders
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Operator
Manufacturer
Seller
Transporter
Maintainer
Dismantler
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Principles of methodological design
 Think first, then act!
 Think through project in detail
 from start to finish AND
 from finish to start.
 Work from global to detail
 Top-down working
 First the big picture
 Then the details!
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V-model
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Waterfall
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Scum
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V model
Structured activities
 Research
/ know all the details of the original coffee maker machine
 Designing
/ How will the new machine work and look like
 Realising
/ Producing the new machine
 Testing
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/ Does it work yes or no?
/ Is the Client and User satisfied?
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Project setup, SMART
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Specific
Who
What
Where
When
Which
Why
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Who is involved?
What do I want to accomplish?
Identify a location.
Establish a time frame.
Identify requirements/constraints.
Specific reasons, purpose or
benefits of accomplishing the goal.
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Measurable
How much?
How many?
How will I know when it is accomplished?
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Acceptable
The goal is “do-able”
It is action-oriented
It is “within reach” of mortals!
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Realistic
The goal must be an objective toward which
you are both willing and able to work.
Again, it must be “do-able”
People must believe it can be accomplished
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Time bounded
You should establish a timeframe
The timeframe must be realistic
Everyone needs to know the
timeframe…make it public
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SMART example
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Project
boundaries
Start of project
Start date
Boundaries
Project
Time / start end
Money / budget
Product /
demo or ready
for production
Activity
Activity
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End of project
End date
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Project Organization
Main functions in a project organization:
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Project leader
Secretary / documentation
Members
Each function should be described:
 Tasks
 Responsibilities
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Team roles (separate ppt)
Team player
Innovator
Expert
Executive
Analyst
Driver
Chairman
Completer
Explorer
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Team meetings (separate ppt)
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Choices are important
Use a morphologic overview
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Morphologic overview
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Morphological example
Horizontal:
Options
Vertical:
Items /
functions /
key parameters
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Morphological coffee maker
Horizontal:
Options
Vertical:
Items /
functions /
key parameters
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Make choices clear
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