e-Upkaran (EMMS) is a comprehensive
software solution to improve the Inventory
Management
Equipments
Rajasthan.
& Maintenance Services of
in
Hospital’s
across
the
Why Biomedical equipment inventory is
important?
 Biomedical equipment inventory is an essential part of an
effective health-care technology management (HTM) system.
 In India, it is estimated that anywhere between 30%
and 63% of roughly Rs 10,000 crore worth of existing
medical equipment in public health facilities across
all states is dysfunctional.
 2% of machines in government facilities are under any kind of
maintenance contracts.
 Approximately a third of all countries lack a designated unit
responsible for managing medical equipment.
Current scenario?
 Improper Management of Equipments and instruments
1. Unutilized equipment/ instruments lying in the stores
2. Gross deficit of equipments / instruments at some places
3. Non-functional equipments with minor problems for not




being in use
Non existence of repair & maintenance system for hospital
equipments.
No provision of preventive maintenance system for
equipments.
Hospital wise no inventory records of equipments at HQ
Causing mismanagement – Duplication or unwanted
procurement
Need of IT Application
Centralized Inventory Management
System is an urgent need of the state
to establish an efficient healthcare
facilities of all 2971
e-Upakran introduced
(Equipment Management & Maintenance System)
Requirements from the system
 Inventory mapping
 User manual
 EPM Cell at state and zonal level
 Helpline to take grievances from public
 Software or program
 Training to concerned staff
 RFP for empanelment of R & M agency
 Establishment of Complaint Redressal Cell at the state &
district levels to cut break-down of services.
e-Upkaran Modules ( Four Modules)
e-Upakaran MODULES
Module : 1
Equipment Inventory
Module : 2
Equipment Complaint
Management
DESCRIPTION
Online
updating
of
inventory(Equipments
&Instruments) including
• Verification of entered instruments
• Status of equipment
• Functional
• Non-functional
• Reparable / Non-Reparable
• Guarantee & Maintenance Contract of all the
available equipments and equipment installation
location (user deptt.) at the individual healthcare
facilities up to PHC level.
Online monitoring management through
breakdown complaint / service & repair /
preventive maintenance (PM) services.
e-Upkaran Modules
Module : 3
Equipment Usage
Module : 4
Reporting
This module is used to update daily use of
equipments online from individual healthcare
facilities up to PHC level. Including who is used
and the last time when particular equipment
used.
This module is used to monitor daily online
reporting tools from individual healthcare
facilities up to PHC level. Due to role based
access user can access and the operations that
he/she can administer through the application.
Key features
 Centralized Equipment Inventory Management
 Comprehensive Details of Equipment including Commissioning,
Decommissioning, vendor details, AMC details etc
 Complaint Monitoring
 Equipment Status Monitoring
 Equipment Usage Monitoring
 Preventive Maintenance Service Monitoring
 Breakdown Details of the Equipments
 Equipment service History and would be help in decision making for
repair, service, spare or condemnation of equipment.
 Ascertain of new needs
 Customizable Report
Role and responsibilities
Role and responsibilities
Role and responsibilities
Role and responsibilities
Role and responsibilities
Action needed by you in district
SN
Action/Processes
Time line
1
Distribution of user ID & Password to all
institutions. If not distributed
5 Nov, 2015
2
Training of all Store in charges and one
IA/DEO
15 Nov, 2015
3
Ensuring that all equipments are entered in 30 Nov, 2015
e-Upakran
4
Submission of complete report on State
5
Weekly monitoring of institute through
software
• Entry on new inventory, Usage of equipment,
Complaints of equipment, and coordinate with
State.
10 Dec, 2015
Defined and possible Outcomes
 Improved Health services
 Centralized monitoring for optimum utilizations
 Regular updated information and reporting
 Ascertain the new needs and need base rationalization
 Established biomedical equipment repair and maintenance system
 Reduced equipments breakdown time
 Quick win response with better coordination in health programs
Better Hospitals Management in State