Action Items – Status Update
June 20, 2017
Standing Items – Collective Work stream Updates
1. Chairs for all Work streams identified
• Eligibility: Janene Taylor, TransCanada
• Market Mechanics: Kris Atkosomitis, Power Advisory
• Energy & Ancillary: Matt Davis, ATCO
• Adequacy & Demand Curve: Marcy Cochlan, Transalta
• Procurement & Hedging: Richard Penn, IPPCA
2. Collective Work stream Plan – up to SAM 2.0
•
Distributed by EOD JUNE 20
2
Action Item: Updates to Terms of Reference
Working group participation
•
To better ensure efficient group discussions and effective member
participation, members will be required to attend all meetings in
person. After July 31, remote attendance (e.g. webinar, dial-in) will
only be permitted in exceptional circumstances and requests must
be made to the Chair at least two weeks in advance.
•
Members may have a named delegate attend on their behalf up to a
maximum of six sessions (beyond this, the Chair/Vice Chair will
apply discretion for extenuating circumstances and throughout the
schedule)
•
All stream materials will be sent to members only; members are
responsible forwarding materials and session invitations to their
respective delegates
•
Attendance will be taken at every session to ensure compliance and
integrity of process outlined above
3
Action Item: Updates to Terms of Reference (continued)
• Distribution of Materials
• As per section 7 in the TOR, the following artifacts will be posted
after each session:
– Session summaries, including any findings and conclusions and
materials presented in each session unless such materials are
deemed confidential
•
All discussion materials should be free of corporate or organizational
branding
•
Members may also submit material through the AESO
Note: All items above will be reflected through an addendum to the TOR
4
Action Items from Eligibility: Workgroup Session 1
# Action Items / Next Steps
Action by
Due
date
Update
1 Send WG members instructions to vote on the WG Chair
Jasmine
6/8
Complete
2 Submit votes for WG Chair
All WG Members
6/9
Complete
3 Soft copy of KDEs, questions, and sub-questions sent to the WG members
Kevin
6/8
Complete
4 Send WG members a proposed prioritization of discussion topics for the
sessions between now and the development of SAM 2.0
Kevin
6/9
Complete
All WG members
6/13
All WG members
6/20
Scheduled
Chair, Kevin Jordan
6/13
Complete
Jasmine
6/15
June 20
Jasmine
TBD –
In progress
7/31
5 Provide comments and recommended changes to KDEs, questions, subquestions, and priority to Kevin and Chair (TBC)
6 Review SAM starting points and be prepared to discuss at next working
meeting
7 Chair, Vice-Chair, Facilitator meet to prepare and finalize agenda for
workshop 2
8 Develop and circulate a contact list of the WG members, their contact
details, and the companies / associations they are representing.
9 Confirm governance processes, roles, and responsibilities. Inclusive of:
Executive Advisory council, Agency engagement; DOE and policy –
directional alignment; interdependency management; consensus and
decision making model; scope change management; broad industry
quarterly updates; chair engagement outside of workgroup session.
5
Action Items from Workgroup Session 1 – General
# Action Items / Next Steps
Action by:
Due date: Update
1 Engagement calendar view of all streams up to SAM 2.0
Jasmine
6/20
2 Engagement calendar for end of year
Jasmine
6/20
3 Visitor badges – possibility of making less time consuming
Jasmine
In progress
4 Shared site for material
Jasmine
In progress
5 Term sheets. Provide examples. AESO rulebook: will term sheets be cross
referenced with current AESO rulebook? Could identify which sections of the
AESO rulebook are impacted with each term sheet so that the rule doesn’t
look materially different from the term sheet.
6 Education sessions request
Jasmine
TBD
To be scheduled
as required
6