Commission on Audit
Government Accountancy Sector
Accounting Systems Development and Other Services Office
Commonwealth Avenue, Quezon City
C
Enhanced eNGAS and eBudget System Version 2.0
(PPSAS and RCA Compliant)
for Local Government Unit
TECHNICAL REQUIREMENTS CHECKLIST
I.
AGENCY NAME
Note: Enhanced eNGAS and eBudget System are client-server application systems that require a server and workstations.
II.
Minimum SERVER Requirements (Higher specifications preferred)
Hardware
CPU:
Memory:
Hard Disk:
Optical Drive:
Network Card:
UPS:
Minimum Specification
(Recommended)
Agency’s Actual Configuration
(Please indicate on spaces provided)
2.0 GHz
4 GB
500 GB
DVD-R / DVD-RW
100 Mbps / 1000 Mbps
500 VA
Minimum Specification
(Recommended)
Operating System: MS Windows 2008 R2 Server
Software
Agency’s Actual Configuration
(Please indicate on spaces provided)
Database: MS SQL 2008 R2 Server (Standard
Edition)
III. Minimum WORKSTATION Requirements (Higher specifications preferred)
Hardware
CPU:
Memory:
Hard Disk:
Network Card:
UPS:
Minimum Specification
(Recommended)
Specifications of Workstations to be used in
eNGAS / eBudget System
1.0 GHz
2 GB
500 GB
100Mbps
500 VA
Total number of workstations:
Software
Description
Operating System: Windows 7 Home / Professional Edition
Microsoft Excel 2003/2007/2010 (optional,
Other: to be used in importing/exporting of data)
Enhanced eNGAS and eBudget System Technical Requirements Checklist
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Commission on Audit
Government Accountancy Sector
Accounting Systems Development and Other Services Office
Commonwealth Avenue, Quezon City
C
IV. Disaster Recovery Plan
Disaster Recovery Plan (DRP) is a documented processes or set of procedures to recover and protect a
business IT infrastructure in the event of a disaster (such as networking, database backup and other IT infrastructures).
It also includes non-IT related aspects such as key personnel, facilities, crisis communication and reputation
protection.
Select applicable DRP:
Preventive measures (keeping data backed up (RAID, Internal/External Media) or off site backup facility, installing generators
and conducting routine inspections)
Detective measures (installing fire alarms, using up-to-date antivirus software, holding employee training sessions, and
installing server and network monitoring software)
Corrective measures (keeping critical documents in the Disaster Recovery Plan or securing proper insurance policies)
None
V.
Local Area Network (LAN)
Computers to be used in Enhanced eNGAS and eBudget System Version 2.0 must be interconnected to a LAN
installed with transmission control protocol/Internet protocol (TCP / IP).
VI. IT Personnel
System Administrator:
Network Administrator:
Database Administrator:
Function
Personnel in-charge
In charge of giving access to the eNGAS
and eBudget System users and in keeping
the latest version of executable in each
workstation in case of version upgrade.
In charge of maintaining the connectivity
between workstations and servers.
In charge of database security, updates,
backup and restoration in case of server
failure.
VII. Data
For fast assessment of the extent of the implementation, please provide the following information:
Existing Information System
Description
Enhanced eNGAS and eBudget System Technical Requirements Checklist
Database Used
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Commission on Audit
Government Accountancy Sector
Accounting Systems Development and Other Services Office
Commonwealth Avenue, Quezon City
C
Accounting Records/
Other Data
Latest Trial Balance and FARs
Status
Remarks
Subsidiary Ledger - Inventory
Subsidiary Ledger – Property,
Plant and Equipment (PPE)
Subsidiary Ledger – Accounts
Receivable/Accounts Payable
(AR/AP)
Subsidiary Ledger – other
accounts (please specify)
List of Books/Funds maintained
Responsibility Centers
List of authorized users and
signatories
Name:
Position and/or Designation:
E-mail Address:
Telephone/Fax No.
Signature:
Name:
Position and/or Designation:
COA Audit Team Leader E-mail Address:
Telephone/Fax No.
Signature:
Submitted by:
Agency Head /
Authorized
Representative
Date:
Noted by:
Date:
VIII. Evaluation/Validation of Compliance with the Technical Requirements
Findings/Observations
Evaluated by:
COA, GAS,
ASDOSO-TAHDS
Comments/Recommendations
Name:
Position and/or Designation:
E-mail Address:
Telephone/Fax No.
Signature:
Date:
Note: Agencies may submit the accomplished checklist through the COA Audit Team Leader or directly to COA, GAS,
ASDOSO Technical Assistance and Help Desk Services (TAHDS) or email at [email protected],
[email protected], [email protected], or [email protected], or fax at Telefax No. (63-02)931-75-77, Attention TAHDS, ASDOSO, GAS
Thank You.
Enhanced eNGAS and eBudget System Technical Requirements Checklist
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