Inbound Shipping to a Show
Thank you for shipping with Exhibit Freight Solutions!
We are happy to provide these basic instructions and tips for your inbound shipping.
PREPARING YOUR SHIPMENT:
 We will email a PDF version of your inbound BOL to you.
 Print two (2) copies of the inbound BOL. Review for accuracy.
o Driver takes one
o Driver leaves a signed copy with you
 Carefully pack your booth materials
o All crates should be securely sealed
o Pallets/skids securely shrink wrapped and/or banded as appropriate
o Boxes should be sturdy and rated for the weight of the contents
o Use appropriate packaging material, bubble or foam wrap, etc.
o Keep a packing manifest of contents of each piece in your shipment
o Ensure shipment contents are insured
o Include a thick black permanent marker in your shipment to use for
empty labels or other show site marking requirements
 Labels
o Remove or obliterate old shipping labels and bar codes
o Check your exhibitor kit for show labels. They are helpful.
o Ensure each item has labels securely attached
o Each individual piece on a wrapped/banded skid should have a label
o Review label accuracy; Advance Warehouse vs Show Site address
o Booth number and company name should be clearly visible
o The show name should be included
 Keep a photo of your freight for reference
 Your freight will be weighed by the carrier
 On delivery shipping fees will be charged to your credit card in your EFS
account
ADVANCE WAREHOUSE ADVANTAGES:
 Transit delays can be expensive to deal with on show site deliveries
 Eliminates the challenges of weekend or off-hours move in
 Advance warehouse freight gets to your booth before you do
ON SITE:
 Visit the service desk for EMPTY labels.
 After unpacking your crates, skids, cases or boxes affix EMPTY labels and use
your black marker to clearly identify the empty containers you need
returned later
3455 W SUNSET RD STE L • LAS VEGAS, NV 89118 • 800-382-7700 • [email protected]