The New
Performance Agreement
Model
June 13, 2012
[email protected]
KBOR Data Conference
Performance Agreements
In 1999, the Kansas legislature adopted
74-3202d
 Statute established performance
agreements for public higher education
institutions

Performance Agreements
Statute gave Regents authority to:
 review and approve agreements
 provide technical assistance to institutions
to develop, implement & revise agreements
 annually determine the amount of new
state funds awarded (if new state funds are
allocated by the Legislature)
Foresight 2020
In 2010, the Kansas Board of Regents
adopted Foresight 2020
 Ten year strategic plan
 Plan sets achievement goals that are
measurable, reportable, and ensures the
state’s higher education system meets
Kansans’ expectations

Foresight 2020 Goals
Align Systems and Institutions
 Increase Participation
 Improve Retention and Graduation Rates
 Enhance Student Success
 Align with Kansas Workforce Needs
 Ensure State University Excellence

Aligning Performance Agreements
and Foresight 2020

In February of 2012, the Regents adopted
a new model that aligns performance
agreements with Foresight 2020
Performance Agreement Model
Misconceptions About
New Model

Performance agreement reporting IS NOT
Foresight 2020 reporting

Institutions, not Regents, choose
indicators and set targets
Model for Community Colleges and
Technical Colleges

Four sector-specific indicators

Three institution-specific indicators
Model for Community Colleges
& Technical Colleges
Sector-Specific Indicators were chosen by
the community and technical colleges
 1. Increase Distance Education
 2. Increase Completion/Transfer
 3. Increase Success in Initial Collegelevel Writing Course
 4. Increase STEM Completion/Transfer
Model for Community Colleges
& Technical Colleges
Institution-Specific Indicators
 develop three indicators specific to the
institution and which support Foresight
2020
Model for Universities

Sector-specific indicators (two required,
third is optional)

Five institution-specific indicators
(required)
Model for Universities
Sector-Specific Indicators were chosen by
the universities
 1. Increase Student Success/Student Learning
 2. Increase Diversity
 3. Increase Research/Entrepreneurship/
Commercialization
 4. Increase STEM Graduates
Model for Universities
Sector-Specific Indicators
 Institutions will have two or three sectorspecific indicators
 Include at least one, and up to two,
indicators chosen from Indicators 1, 2 or 3
 Indicator 4 is required
Model for Universities
Institution-Specific Indicators
 Universities required to develop five
indicators specific to the institution and
which support Foresight 2020

one of the five indicators must address
Foresight 2020 Goal 6
Getting Started
Use a team approach to draft agreement
 Though one person often writes the
agreement, input about the indicators
should be broad-based
 Create buy-in across campus
 Tailor indicators to fit institutional mission
and purpose

Performance Agreement Form for
Community and Technical Colleges
**Once form is completed, it must fit on one page***
Two Year Institution Name Here Performance Agreement 2013-2015
Contact Person:
email:
2 Yr Institution Name Here
Phone and
Date:
Foresight
Goals
3yr History
2013
Target
insert distance education
indicator here
insert transfer/completion
indicator here
insert college level writing
indicator here
insert STEM indicator here
insert institutional indicator
here
insert institutional indicator
here
insert institutional indicator
here
2014
Actual
Target
2015
Actual
Target
Outcome
Actual
Using Form
At top of the form, fill out institution name,
contact person, contact name and email
and date
 Place cursor inside each gray box and
begin typing
 Indicators should be objective,
quantifiable, and measurable

Using Form
Indicator 1 Increasing distance education
 Choose a specific distance education
indicator for institution
 Indicate which Foresight 2020 goal or
goals this indicator supports

Using Form
Fill out the three-year history section –
include numerator and denominator if
history is expressed as a percent
 If there is not a history, put N/A

Using Form
Fill out targets for 2013, 2014 and 2015
 Include numerator and denominator if
targets are expressed as a percent
 Targets should be expressed in a
percentage or numerical form
 Outcome section is for reporting on
performance so will be blank

Using Form
Indicators involving students may be
disaggregate by sub-population
 Make sure chosen population is not too
small
 Institutions may disaggregate other
indicators as appropriate
 Follow the same process for the remaining
sector-specific indicators

Using Form

Indicator 2 Increase Completion/Transfer
•Institution
selects population or sub-population
to measure
•Institution decides whether to measure
completion, transfer, or both
Using Form

Indicator 3 Increase Success in Initial
College-Level Writing
•Institution
selects population or sub-population
to measure
•Institution selects measurement instrument
and/or method
Using Form

Indicator 4 Increase STEM Completion/
Transfer
•Institution
determines how to define STEM and
what programs to include
•Institution selects population or sub-population
to measure
•Institution decides whether to measure
completion, transfer, or both
Using Form
Indicators 5, 6 and 7
 The three institution-specific indicators
should support Foresight 2020
 Indicators should support institution’s
mission in addition to supporting Foresight
2020

Performance Agreement Form for
Universities
**Once form is completed it must fit on one page***
University Name Here Performance Agreement 2013-2015
Contact Person:
email:
University Name Here
Phone and
Date:
Foresigh
t Goals
3yr History
2013
Target
insert required sector-specific
indicator here
insert optional sector-specific
indicator here if chosen;
leave blank otherwise
insert required Increasing
STEM graduates sectorspecific indicator here
insert institution-specific
indicator here; it must
support Foresight 2020 Goal 6
insert institution-specific
indicator here
insert institution-specific
indicator here
insert institution-specific
indicator here
insert institution-specific
indicator here
6
2014
Actual
Target
2015
Actual
Target
Outcome
Actual
Using Form
At top of the form fill out institution name,
contact person, contact name and email
and date
 Place cursor inside each gray box and
begin typing
 Indicators should be objective,
quantifiable, and measurable

Using Form
Indicator 1 (required)
 Indicator must address the topic of student
success/learning, diversity or research/
commercialization/entrepreneurship
 Within that framework, institution selects
population, sub-population, program, topic
or area, (etc.) to measure

Using Form
Indicate which Foresight 2020 goal or
goals this indicator supports
 Fill out the three-year history section –
include numerator and denominator if
history is expressed as a percent
 If there is not a history, put N/A

Using Form
Fill out targets for 2013, 2014 and 2015
 Include numerator and denominator if
targets are expressed as a percent
 Targets should be expressed in a
percentage or numerical form
 Outcome section is for reporting on
performance so will be blank

Using Form
Indicators involving students may be
disaggregate by sub-population
 Make sure chosen population is not too
small
 Institutions may disaggregate other
indicators as appropriate
 Follow the same process for the remaining
indicators

Using Form
Indicator 2 is optional
 If selected, indicator must address topic of
student success/learning, diversity or
research/commercialization/
entrepreneurship
 Topic chosen must differ from the topic
chosen in Indicator 1

Using Form

If an institution does not choose indicator
2, Board staff will delete this section and
renumber the indicators once the draft
agreement is submitted
Using Form

Indicator 3 Increase STEM Graduates
•Institution
determines how to define STEM and
what programs to include
•Institution selects population or sub-population
to measure
•Indicator is required
Using Form
Indicator 4 is institution specific, but must
address Foresight 2020 Goal 6
 Indicators should support institution’s
mission in addition to supporting Foresight
2020 Goal 6
 Indicator is required

Using Form
Indicators 5, 6 7 and 8 are institutionspecific
 Indicators are required
 They should support Foresight 2020
 Indicators should also support institution’s
mission

Developing Narrative
Using Narrative Template

Keep audience in mind
•
•
•
•

Regents
Trustees (technical & community colleges)
Legislators
Campus community members
Some may have limited knowledge of
higher education
Using Narrative Template
Be clear and concise
 Limit to narrative for each indicator to one
paragraph
 Limit the total narrative to two pages
 Explain acronyms and avoid jargon
 Use 11 or 12 point font and ½ to 1 inch
margins

Using Narrative Template

Include the following elements in the
narrative
•
•
•
Description of indicator, including the data
collected
Rationale for selecting indicator
How indicator will be accomplished
Tips on Narrative
Keep a notebook detailing how the data
was collected, who collected it and what
elements were included
 This will ensure the same elements are
included in the measurement from year to
year

Common Questions
Common Questions

Q. Why are agreements on a three-year
cycle?

A. The statute specifies that agreements
must be renewed at least every three
years
Common Questions

Q. Why are agreements on a calendar
year instead of an academic year?

A. Using an academic year would cause a
six month delay in an institution’s ability to
access new funds
Comparison of Calendar vs.
Academic Year




Calendar Year
Reports due March 1
BAASC reviews in April
and May
Board approval June
Funding distributed in
July




Academic Year
Reports due September 1
BAASC reviews in October
and November
Board approval December
Funding distributed in
January
Common Questions
Q. Can we pull data from KSPSD for the
agreement?
 A. KBOR is implementing a new Business
Intelligence tool, which will be
demonstrated at the June KBOR data
conference. Full implementation is
estimated in Spring or Summer of 2013.

Common Questions – 2yr sector only
Q. How do Perkins core indicators of
performance relate to performance
agreements?
 A. Performance on Perkins core
indicators affect the awarding of Perkins
funding. Institutions are not required to
incorporate Perkins core indicators into
their performance agreements, but may
choose to do so.

Common Questions – 2yr sector only
Q. How do Outcome Metrics relate to
performance agreements?
 A. The goal of outcome metrics is to
determine program eligibility for tiered and
nontiered state funding. Institutions are
not required to incorporate outcome
metrics into their performance
agreements, but may choose to do so.

Thank you!