Advance Letter DOS 1/2008
To:
Chief Executives, NHS Trusts – for action
cc:
Finance Directors, NHS Trusts
HR Directors, NHS Trusts
Clinical Directors, Salaried Primary Dental
Care Services
Eich cyf . Your ref
Ein cyf . Our ref
May 2008
INTRODUCTION OF THE 2007 SALARIED PRIMARY DENTAL CARE CONTRACT
Summary
1.
This letter sets out new pay arrangements and terms and conditions for
dentists employed within the salaried primary dental care services in Wales.
These reforms implement principles set out in Bridges to the Future and follow
those agreed for the SPDCS in England via negotiations between the profession and
NHS Employers acting on behalf of the Department of Health. They supersede the
arrangements set out in the Terms and Conditions of Service for Administrative and
Community Clinical Dental Officers of Regional and District Health Authorities
(Health Boards) published in 1987 and known as the “Red Book”.
2.
The changes are effective from 4 February 2008 for all new appointments.
It is anticipated that by 1 August 2008 existing salaried primary care dentists
employed on the previously agreed national contract will have moved to the new
terms and conditions. Any locally agreed contract variations will remain in place
and are a matter for local negotiation and agreement.
3.
Details of the full negotiated agreement reached between the British Dental
Association
and
NHS
Employers
can
be
found
at:
www.nhsemployers.org/primary/primary-1071.cfm
Parc Cathays
Caerdydd
CF10 3NQ
Cathays Park
Cardiff
CF10 3NQ
Page 1 of 10
Ffôn  Tel: 029 2082 3293
GTN:
Ffacs  Fax: 029 2080 1057
Ebost  Email:
Advance Letter DOS(W) 1/2008
New Pay Arrangements and Terms and Conditions – Key Points
Revised pay spine and competency framework
4.
A new single pay spine has been introduced which replaces the existing
grade structure and can be found at annex A of this letter. The spine covers three
competency bands and progression within bands is dependent on competency
development and maintenance.
5.
A supporting competency framework has been developed and can be found
at section 4 of the summary agreement and schedule 7 of the terms and
conditions.
6.
The clinical competencies for specialist dentists posts will be those defined
by the Royal Colleges and accepted by the General Dental Council for entry to
their specialist registers. Further details of specialist training pathways can be
found at http://www.rcseng.ac.uk/fds/training/documents.html
7.
Starting salary will be determined according to the banding of the job and
the competencies of the successful applicant. In the case of managerial dentists’
posts, a complexity weighting factor will determine the maximum point of
progression within the band. Further information on how to determine starting
salary and pay progression is available in annex 5 of the summary agreement, and
in schedules 8 and 10 respectively of the new terms and conditions.
8.
Existing staff will be assimilated into the new arrangements according to
the assimilation tables and appraisal timescales at annexes C and D of this letter.
Appraisal and Job Planning
9.
Annual appraisal and job planning have been introduced. These processes
form an important part of the process for progression within the pay bands, and
support organisational and personal development.
10.
An indicative training budget has been introduced as identified in annex E of
this letter. This budget should be flexibly implemented by employers to support
training and development requirements in accordance with paragraph 11.21 and
11.22 of the terms and conditions.
11.
Further information on job planning and appraisal is available in schedule 4
and schedule 5 of the terms and conditions, together with model templates.
Hours of Work
12.
The hours of work for a full time employee will be 37.5 hours per week.
This is an increase over the old contract of 0.5 hours a week for full-time
employees.
Page 2 of 10
Advance Letter DOS(W) 1/2008
Holidays
13.
For full time employees, the two statutory days will be converted into an
additional two annual leave days.
Notice Periods
14.
Normal contractual notice periods required by both employer and employee
will be equalised at three months respectively, subject to flexibilities deemed
appropriate at local level.
Fees and Allowances
15.
Fees claimed for lectures under paragraph 170 of the old terms and
conditions will no longer be payable as they are consolidated within the new
agreement.
16.
Any additional fees or income (e.g. fees for lectures) earned during normal
working hours (i.e. those hours paid for by the employing organisation) are to be
paid directly to the employing organisation.
17.
The current and multi-district allowance supplements have been superseded
by the service complexity weightings developed for Band C managerial dentist
posts.
18.
Full
terms
and
conditions
www.nhsemployers.org/primary/primary-1071.cfm
are
available
at
Vocational Dental Practitioners
19.
Vocational dental practitioners in the salaried primary dental care services
should be employed in accordance with the details set out in schedule 17 of the
terms and conditions.
These terms and conditions will apply to all new
appointments from 4 February 2008.
20.
Existing vocational dental practitioners should receive pay protection until
they complete their vocational training period.
Action Required as a Result of this Advance Letter
21.
NHS Trusts providing salaried primary dental care services are asked to
implement the new pay arrangements and terms and conditions from the 1 May
2008 for new salaried dentists. From that date the old Terms of Service (the “Red
Book”) are closed to new entrants. By 1 July 2008 it is anticipated that existing
salaried primary care dentists will have moved to the new terms and conditions,
and it is expected that trusts start moving existing staff across as soon as they can.
Page 3 of 10
Advance Letter DOS(W) 1/2008
Assimilation and Transitional Arrangements
22.
Existing salaried dental staff should be transferred onto the new pay spine
using the table in annex C of this letter. The assimilation process assumes that
current salaried dental staff can demonstrate the defined competencies for the
relevant new spine point – and this should be confirmed during the assimilation
validation process.
Further information on assimilation and transitional
arrangements is available in section 6 of the summary agreement, including the
steps to be taken in the event that an employee is not initially able to
demonstrate the required competency level.
23.
Clinical Directors will assimilate using a calculation of their basic salary plus
current allowances as defined in paragraph 76 of the summary agreement. Further
information on assimilation and transitional arrangements is available in section 6
of the summary agreement, including steps to be taken in the event that an
employee is assimilated to a post for which the agreed complexity level is lower
than the assimilated salary.
24.
Supporting job planning and appraisal process should begin from 1 May 2008
and an appraisal timescale is provided at annex D to this letter. Further
information on transitional appraisal arrangements is as available in section 3 of
the summary agreement.
Backdating
25.
Following assimilation onto the new pay spine, salaried primary care
dentists will receive backdated pay from 1 June 2007.
Enquiries
26.
Employers should direct enquiries to: [email protected]
27.
Employees should direct enquiries to their employer.
Further Copies
28.
Further copies of this letter can be downloaded from the Howis website at
www.howis.wales.nhs.uk
29.
A copy of the summary agreement can be downloaded from the NHS
Employers
website
at
the
following
web
address:
http://www.nhsemployers.org/primary/primary-1071.cfm
30.
A copy of the terms and conditions can be downloaded from the NHS
Employers
website
at
the
following
web
address:
http://www.nhsemployers.org/primary/primary-1071.cfm
Page 4 of 10
Advance Letter DOS(W) 1/2008
31.
Appraisal and job planning guidance and templates have been produced and
can be downloaded from the NHS Employers website at the following web address:
http://www.nhsemployers.org/primary/primary-1071.cfm
IAN STEAD
Human Resources Director
Health & Social Services Department
Page 5 of 10
Advance Letter DOS(W) 1/2008
ANNEX A: SALARIED PRIMARY DENTAL CARE NEW PAY SPINE AND SALARY SCALES
WITH EFFECT FROM 1 June 2007
Band A
Band B
Band C
Salary Point
Salary
£
1
2
3
4
5
6
7a
8
9
10
11
12
13bc
14c
15c
16
17
18
36,000
40,000
46,000
49,000
52,000
54,000
56,000
58,000
61,000
62,500
64,000
65,500
67,000
69,000
71,000
73,000
75,000
77,000
Competency/
Complexity based
progression value
£
0
4,000
6,000
3,000
3,000
2,000
2,000
2,000
3,000
1,500
1,500
1,500
1,500
2,000
2,000
2,000
2,000
2,000
-
Vocational Dental Practitioner scales are not shown as these will need to
align with the national approach as set out in Section 6 of the new Terms
and Conditions of Service.
a.
Salary point 7 is the entry level to Band B but is also the Extended
Competency Point at the top of Band A
b.
Salary point 13 is the entry level to Band C but is also the Extended
Competency point at the top of Band B
c.
Salary points 13-15 represent those available to current Assistant Clinical
Directors under the new pay spine.
Page 6 of 10
Advance Letter DOS(W) 1/2008
ANNEX B: BAND C MANAGERIAL DENTISTS SERVICE COMPLEXITY
1.
Maximum salary points for Band C Managerial Dentist posts are identified by
Complexity Levels as follows:
Standard Complexity
Medium Complexity
High Complexity
2.
maximum pay point 16
maximum pay point 17
maximum pay point 18
Service complexity, for Band C Managerial Dentists, is represented as
follows within the pay scale (points 13, 14 and 15 represent the respective
minimum pay points for each level of complexity):
High
Medium
Standard
13
14
Pay Point Range
15
16
17
18
Page 7 of 10
Advance Letter DOS(W) 1/2008
ANNEX C: PRINCIPLES OF ASSIMILATION
Band 1 Clinical Community Dental Officer (Pay Code LA 51)
Current
Current Salary – 1st April 2007
Assimilation
Pay Point
post DDRB (AL DOS 2/2007)
Pay Point
£
0
33,041
1
1
35,714
2
2
38,387
2
3
41,061
3
4
43,734
3
5
46,407
4
6
49,080
5
7
51,754
6
Band 2 Senior Dental Officer (Pay Code LA 61)
Current
Current Salary – 1st April 2007
Assimilation
Pay Point
post DDRB (AL DOS 2/2007)
Pay Point
£
0
47,215
7
1
50,952
7
2
54,689
8
3
58,426
9
4
62,163
11
5
62,987
12
6
63,810
12
Assistant Clinical Director (Pay Code LA 71)
Current
Current Salary – 1st April 2007
Assimilation
Pay Point
post DDRB (AL DOS 2/2007)
Pay Point
£
0
62,741
13
1
63,712
13
2
64,683
13
3
65,654
13
4
66,625
14
5
67,597
14
Clinical Director (Pay Code LA 81)
Current
Current Salary – 1st April 2007
Assimilation
Pay Point
post DDRB (AL DOS 2/2007)
Pay Point
£
0
62,741
13
1
63,712
13
2
64,683
13
3
65,654
13
4
66,625
14
5
67,597
14
6
68,586
15
7
69,555
15
8
70,526
16
9
71,497
16
Salary on Assimilation
from 1st June 2007
£
36,000
40,000
40,000
46,000
46,000
49,000
52,000
54,000
£
Increase
Salary on Assimilation
from 1st June 2007
£
56,000
56,000
58,000
61,000
64,000
65,500
65,500
£
Increase
Salary on Assimilation
from 1st June 2007
£
67,000
67,000
67,000
67,000
69,000
69,000
£
Increase
Salary on Assimilation
from 1st June 2007
£
67,000
67,000
67,000
67,000
69,000
69,000
71,000
71,000
73,000
73,000
£
Increase
Page 8 of 10
2,959
4,286
1,613
4,939
2,266
2,593
2,920
2,246
8,785
4,048
3,311
1,574
1,837
2,513
1,690
4,259
3,288
2,317
1,346
2,375
1,403
4,259
3,288
2,317
1,346
2,375
1,403
2,414
1,445
2,474
1,503
Advance Letter DOS(W) 1/2008
ANNEX D: TIMETABLE FOR IMPLEMENTATION OF NEW APPRAISAL SYSTEM
Date of Anniversary
of appointment or
pay review
Timescale for full final
appraisal covering old
T&C’s plus assimilation
review and 08/09
objective setting
Timescale for midyear review covering
old T&C’s plus 08/09
objective setting
Timescale for 08/09
appraisal covering new
competency framework
and objectives
n/a
June 2008
November 2008
November 2007
n/a
June 2008
November 2008
December 2007
n/a
July 2008
December 2008
January 2008
n/a
August 2008
January 2009
February 2008
n/a
September 2008
February 2009
March 2008
n/a
October 2008
March 2009
April 2008
n/a
November 2008
April 2009
May 2008
By end of July 2008
n/a
May 2009
June 2008
By end of July 2008
n/a
June 2009
July 2008
By end of July 2008
n/a
July 2009
By end of August 2008
n/a
August 2009
September 2008
n/a
September 2009
October 2008
n/a
October 2009
Before
2007
November
August 2008
September 2008
October 2008
Page 9 of 10
Advance Letter DOS(W) 1/2008
ANNEX E: FEES AND OTHER ALLOWANCES
1.
Indicative annual training budget of £750.00 per dentist and will be
implemented from January 2008 following the agreement of a job plan.
2.
The training supplement for Band A dentists will responsibility for the
supervision of a vocational dental practitioner or undergraduate dental
student is to remain at £1,860 a year in accordance with paragraph 8,19 of
the terms and conditions.
Page 10 of 10