Cal Poly Pomona Foundation, Inc.
Time-Off Request in Kronos Self Service
3/30/2010
Procedure for a full-benefited Employee to request time off:
Employee:
Step 1 – Access Kronos Self-Service
Step 2 – Click on the “Actions List” icon on the Employee Home Page
Step 3 – Select the link titled “Time Off Request”
Step 4 - Review available hours and request the appropriate “Request Type” (Sick, Vacation, Personal Holiday)
Step 5 – Select the Start Date
Step 6 – Select the End Date
Step 7 – Input the number of hours per day
Step 8 – Submit your request by clicking on “Next”
Step 9 – An automatic e-mail is sent to the Employee and the Supervisor to confirm the request
Procedure for a Supervisor to approve time off:
Supervisor:
Step 1 - Open the e-mail with the subject: “Request for Time Off”
Step 2 – Select the link to sign onto Self-Service
Step 3 – Go to your “Inbox” icon on your Home Page and see the messages under the “Tasks” tab
Step 4 – Double click on the Request, then choose Next when you receive the Welcome message
Step 5 – Review the request and “Approve” or “Reject”
Step 6 – If approved, the hours are automatically entered in the employee’s timecard screen
NOTE: The approved time can be viewed ten days out
Step 7 – The employee receives an e-mail confirmation that the time off has been approved
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Step 1 - Access Kronos Self-Service
Step 2 – Click on “Actions List” icon on the Employee Home Page
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Step 3 – Select the link titled “Time Off Request”
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Step 4 - Review available hours and request the appropriate “Request Type” (Sick, Vacation, Personal Holiday)
Step 5 – Select the Start Date
Step 6 – Select the End Date (optional: add a Message)
Step 7 – Input the number of hours per day (8 hours for exempt employees)
Change the Start Time if necessary
Step 8 – Submit your request by clicking on “Next”
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Step 9 – An automatic e-mail is sent to the Employee and the Supervisor to confirm the request:
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The supervisor receives an e-mail and logs into Kronos to approve the time (see “What the Supervisor sees” on page 9).
The employee receives an e-mail confirmation that their supervisor has approved the time-off request:
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April 2 – Vacation 8 hours is automatically added to the timecard screen from Scheduling (see audit trail) upon approval:
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What the Supervisor sees:
Step 1 – Open the e-mail with the subject: “Request for Time Off…”
Step 2 – Select the link to sign onto Self Service
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Step 3 – Go to your “Inbox” icon on your Home Page and see the messages under the “Tasks” tab
Step 4 – Double click on the Request, then choose Next when you receive the Welcome message
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…Choose “Next” and this message comes up:
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Step 5 – Review the request and “Approve” (or “Reject”)
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Click on “Save & Close”
The results can be reviewed immediately in Labor Management / Timecard Screen.
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Step 6 – If approved, the hours are automatically entered in the employee’s timecard screen (can view next ten days)
This is an example in the Kronos Self-Service Timecard screen:
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Step 7 – The employee receives an e-mail confirmation that the time off has been approved:
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Additional Information - The Employee sees this in their Inbox under the “Messages” tab:
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For the employee to cancel the time off request, follow the same procedures and the time will be removed from the timecard screen.
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For questions on any Kronos procedure, please contact Foundation Employment Services at extn. 2962 or 2953.
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