March 2005
The Arts Council of Wales
LOCAL AUTHORITY ARTS
EXPENDITURE SURVEY 2003-04
SUMMARY REPORT
ACW is committed to making
information available in large
print, braille and on audiotape
and will endeavour to provide
information in languages other
than welsh or english on request.
ACW/CCC
March 05
CONTENTS
1
BACKGROUND & INTRODUCTION
3
2
FINDINGS
4
3
SUMMARY
9
APPENDIX: THE QUESTIONNAIRE
10
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BACKGROUND & INTRODUCTION
The Arts Council of Wales have conducted a survey of expenditure on arts and
cultural activity by Welsh Local Authorities during the 2003-04 financial year.
This survey builds on the pilot survey conducted for the 2002-03 year.
The main purpose of the survey is to collect information on the contribution
local government makes to the arts, to help build a complete picture of the
level of arts funding in Wales. It is known that local authorities put significant
resources into the arts sector but accurate data on the levels of funding is not
available for Wales. It is intended that this survey, over a number of years, will
begin to collate useful comparative data on local government arts spend in
Wales. The survey also aims to develop robust information for use in
advocating the value of the arts in Wales.
The survey collected figures on arts expenditure for the year 2003-04. (A copy
of the questionnaire can be found in the appendix) The definition of ‘arts
expenditure’ refers to expenditure on the following activities: dance; drama;
music (including opera); literature; visual arts and crafts; public art; film, video
and photography; combined arts; festivals and community arts.
The survey excludes expenditure on libraries, museums, heritage and
permanent collections but does include any discreet expenditure on arts activity
within these buildings as well as in parks or community settings.
A questionnaire was sent to all 22 authorities in September 2004 to collect
data on the level of expenditure by the arts and culture department and details
of any additional expenditure by other departments within the authority.
In all but one authority there is some expenditure on the arts made by
departments other than the responding department (e.g. that with direct
responsibility for arts and culture). These other departments supporting the arts
are varied but the most common include education, libraries/museums, leisure
and youth services. Where possible, details of expenditure incurred by these
departments has been included in the survey. However, only 13 respondents
were able to supply information for departments other than their own and
some of these are estimates.
The table below shows the full range of departments supporting the arts in
Wales.
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Other departments supporting arts
activities
Parks
Countryside
Education
Economic Development
Youth Service
Planning
Play service
Libraries/Museums
Leisure & recreation
Environment
Community Services
Community Development
Tourism
Social Services
Communities First
Other
- Highways
- Corporate Finance (theatre &
conference centre)
- Social Inclusion
March 05
Count
8
5
14
6
11
2
4
13
12
1
3
5
9
5
8
Percent
base =18
47.1
27.8
77.8
33.3
61.1
11.1
22.2
72.2
66.7
5.6
16.7
27.8
50.0
27.8
44.4
1
1
5.6
5.6
1
5.6
A total of 18 completed survey questionnaires have been returned, a response
rate of 82%. The following summary of findings is based on the responses from
these 18 authorities. However, by adjusting the figures to account for local
authorities that did not respond to the survey we have made some tentative
estimates of the total expenditure on the arts by local authorities in Wales.
2
FINDINGS
2.1
Strategic plans for the arts
Almost all Welsh local authorities now have an arts strategy (16) while many
have a cultural strategy with a distinct arts element (8) and/or a community
plan which includes the arts (9).
Only two of the responding authorities do not currently have an arts strategy,
of these one has no formal strategic plans for the arts and the other has a local
cultural strategy with a distinct arts element.
One authority also has a strategic plan for education that includes the arts.
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2.2
March 05
Revenue Expenditure
The survey form requested information on the revenue spend by local
authorities in Wales on arts venues plus expenditure, in the form of grants and
direct funding, on arts events, activities, etc. The tables below show the
breakdown of this expenditure.
2.2.1 Arts Venues
Welsh local authorities directly own and manage a range of arts venues
including concert halls, theatres and arts centres, as well as funding arts
facilities which are contracted out or operating under trust status.
In total some £8.74m was spent on revenue funding local authority managed
and contracted out arts venues in 2003/04.
The following table shows the breakdown of income and expenditure on arts
venues. The bulk of expenditure is on programme and staff costs (42% and
33% respectively). Marketing and promotional costs represent just 6%. Grant
income accounts for 12% of all income while earned income accounts for 88%.
Revenue expenditure – arts venues
Expenditure
Staff
Programme
Promotion/marketing
Other operational costs
Total gross expenditure
Income
Fees, box office income, sponsorship
Grant income
Total income
Net expenditure
Net revenue expenditure on
contracted out/trust status venues
TOTAL net expenditure on venues
2003/04
£
8,373,799
10,913,514
1,440,781
4,883,610
25,611,704
33%
42%
6%
19%
100%
15,062,007
2,142,951
17,204,958
8,406,746
88%
12%
100%
329,466
8,736,212
Five of the responding authorities support venues that are contracted out or
operating under trust status. In total they spend just under £330,000 on these
venues.
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2.2.2 Direct expenditure on arts organisations, activities and events
Local Authorities in Wales spent £10.34m on directly managed arts
organisations and events in 2003/04. This included direct expenditure on
festivals, events, artists and arts organisations.
These direct promotions earned income of just under £5m back into the
authorities budget leaving a net expenditure of £5.39m.
Revenue – direct expenditure on arts activities and
events
Gross expenditure
Total income
Net expenditure
2003/04
£
10,335,772
4,941,224
5,394,548
The arts activity directly funded by local authorities in Wales attracted grant
support from, for example, the National Lottery, European commission, etc. In
2003/04 a total income of £1.149m in grant aid was received by responding
Welsh authorities.
2.2.3 Grant expenditure on arts organisations, activities and events
Grant support for artists and arts organisations in 2003/04 totalled a net
£2.6m. This grant expenditure supports a range of arts organisations and
individuals providing arts activities and services within the authority district. As
with the direct expenditure, some of the expenditure on grants for the arts is
offset by grant income from, for example, European commission and National
Lottery. In 2003/04 grants totalling £23,000 were received by Welsh Local
Authorities.
Revenue – grant expenditure on arts activities and
events
Gross expenditure
Total income
Net expenditure
2003/04
£
2,637,352
46,069
2,591,283
2.2.4 Revenue expenditure by other departments
In addition, the responding authorities reported a further £2.17m expenditure
on arts activities, organisations and events by other departments within the
authority. This is a total figure and in some cases (3 authorities) an estimated
figure has been used. In 4 other authorities, although it was acknowledged that
other departments spent on the arts, they were unable to provide even
estimated figures of expenditure. Therefore the figure of £2.17m revenue
expenditure by other departments in the authorities is likely to be a fairly
conservative estimate.
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2.2.5 Staffing
The responding local authorities employed 734 full and part-time staff in arts
related jobs during 2003/04. These 700 were employed on a permanent or
contract basis. In addition a further 532 staff were employed on a casual basis.
Employment in arts related jobs
2003/04
Arts policy or arts development (at
least 30% of their time)
Operational roles in arts venues,
festivals, events, etc.
Others involved in delivery of arts
activities/services
Total permanent/contract staff
Casual staff in arts related posts
Total staff employed
Full-time
#
66
Part-time
#
13
Total
#
79
157
113
260
102
283
385
325
409
734
Casual
#
532
532
1,266
In total, the responding Welsh authorities employed 1,266 people in arts
related posts during the 2003/04 financial year. The cost of employing these
staff amounted to some £2.57m in addition to the staff costs attached to the
venue operation (expenditure detailed in 2.2.1 above).
2.2.6 Total Revenue Expenditure
Taking all the elements of revenue funding together the total net expenditure by
responding Welsh local authorities in 2003/04 was £21.46m. If this figure is
grossed up to represent all 22 authorities in Wales it can be estimated that net
revenue expenditure on the arts in Wales was some £26.23m in 2003/04.
The average (mean) net revenue expenditure per capita by responding
authorities was £9.14 in 2003/04. The per capita spend ranges from £1.00 to
as much as £38.52 with the median spend per capita being £5.84.
2.3
Capital Expenditure
All responding authorities were asked to provide details of capital expenditure
on the arts, whether it was direct expenditure or in the form of grants to arts
organisations. During 2003/04 Welsh authorities spent a net total of £5.83m
on direct capital expenditure and an additional £98,000 on capital grants to
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arts organisations. This included capital expenditure on, for example, arts
venues and public art.
Capital arts expenditure
Net capital expenditure
Capital grants to organisations
Total net capital expenditure
2003/04
£
5,824,936
98,410
5,923,346
In addition to the expenditure recorded by the lead department for arts and
culture, it is estimated that other departments funded an additional £29,000 of
capital expenditure. As with the revenue funding, the figure is estimated and
therefore likely to be significantly lower than the actual figure.
In total, when all funding is taken into account, the responding Welsh local
authorities spent £5.95m on capital work.
2.4
Further expenditure
Each respondent was asked to provide information on any further expenditure
on the arts by their authority. Some £1.84m further expenditure was noted.
This included one-off costs such as the production of an arts strategy and for
promoting a special centenary season of events, and regular contributions to
the County Music Service/Music Support Service.
2.5
Total expenditure
When all categories of expenditure are combined, the responding Welsh local
authorities net expenditure on the arts in Wales totalled £29.25m during the
2003/04 year. Three quarters of this (£21.46m) was revenue expenditure.
Total arts expenditure
Capital
Revenue (including all staff costs)
Further expenditure
Total arts expenditure
2003/04
£
5,952,721
21,459,029
1,834,498
29,246,247
%
20.4
73.3
6.3
100.0
Total expenditure on the arts by local authorities in Wales ranges from just
£138,200 per annum to as much as £6.7m. The average (mean) expenditure
is £1.63m per Welsh local authority.
The per capita expenditure ranges from £2.50 to £38.61 with a mean spend
among the 18 responding authorities of £12.46 per capita1 or a median spend
of £6.45 per capita.
1
Base: ONS Mid 2003 population estimates
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Using the average spend per responding authority, the total expenditure for all
22 authorities in Wales can be estimated to be in the region of £36m in
2003/04.
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3
Summary
•
The responding 18 authorities in Wales spent a total net £29.25m on
the arts during 2003/04. This equates to a mean per capita figure of
£12.46 or a total £1.63m per authority.
•
When this figure is adjusted to take account of the non-responding
authorities it can be estimated that the total net expenditure on the arts
in Wales was £36m in 2003/04.
•
Local authorities make significant investment into the arts infrastructure
and the running costs of venues in Wales. Authorities spent £8.74m on
funding for arts venues in 2003/04. This figure accounts for 30% of all
local authority arts expenditure and 41% of the total revenue
expenditure.
•
Investment in arts development, arts projects and arts events by Welsh
local authorities during 2003/04 was some £5.4m and an additional
£2.6m was distributed in grant support for arts activity.
•
Total net revenue investment in the arts in Wales by local authorities was
£21.46m in 2003/04. This equates to a mean per capita spend of
£9.14 among responding authorities or a median spend of £5.84 per
capita.
•
In supporting the arts in Wales, local authorities employ some 734
people in permanent and contract posts plus a further 532 casual staff.
•
Capital funding in 2003/04 totalled £5.9m, the vast majority of which
was direct capital expenditure. Just short of £1m was given in capital
grants to arts organisations.
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APPENDIX – THE QUESTIONNAIRE
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Arts Council of Wales
Survey of Local Authority expenditure on the arts in Wales 2003-2004
Local Authority:
Address:
Name and job title:
Telephone number:
E-mail:
Notes on completing this questionnaire
1. The purpose of this survey is to collect data on the level of expenditure on the arts by all Local
Authorities in Wales. The department with responsibility for the arts is requested to complete this
questionnaire but, where possible, to report on expenditure by all departments of the Authority. This
may include, for example schools, parks and highways. Please include all expenditure on the arts,
irrespective of the committee that decides on, or the department which administers the spending.
2. By 'Arts' we are referring to the following: dance; drama; music (including opera); literature; visual
arts and crafts; public art; film, video and photography; combined arts; festivals and community
arts. Any expenditure in these areas should be included in the survey.
3. Please exclude expenditure on libraries, museums, heritage and permanent collections. Discrete
expenditure on arts activities and initiatives within a museum, heritage or library building, as well
as parks or community activities, should be included.
4. The expenditure data requested includes actual expenditure for the financial year April 2003 to
March 2004.
5. When responding to Yes or No questions, please tick 9 to mark the appropriate box. When
providing expenditure details please record to the nearest £.
If you have any queries about the survey or individual questions, please contact Ann Kellaway or Gari
Evans at the Arts Council of Wales on 029 20376500 or [email protected] Completed
questionnaires should be returned to ACW by Friday 12th November 2004
The questionnaire is divided into the following sections:
A
Context
B1
Revenue Expenditure - Arts venues
B2
Revenue – Direct Expenditure
B3
Revenue – Grant Expenditure
C
Staffing
D
Capital Expenditure
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E
F
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Expenditure by other departments
Any further expenditure
Notes for completing the questionnaire
General
If estimates are used then please note this on the form.
If there is no expenditure or income please record this as ‘zero’ or ‘nil’. If however,
you cannot answer the question please use n/a for information not available.
Section A: Context
Please indicate which, if any, other departments of your Authority incur expenditure on
the arts. Expenditure information, both revenue and capital, should then be recorded
in section E of the survey form.
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A. Context
A1.
A2.
Does your local authority have
an Arts Strategy
[
a local Cultural Strategy with a distinct arts element
[
the arts represented in your Community Plan
[
Other (please specify)
[
……………………………………………………………………
]
]
]
]
Does your local authority incur expenditure on the arts from department
budgets other than your own?
Yes
[ ]
No
[ ]
If yes,
A3.
Please indicate those departments that support arts activities (please tick all
that apply):
Parks
Countryside
Education
Economic development
Youth service
Planning
Play service
Libraries/museums
[
[
[
[
[
[
[
[
]
]
]
]
]
]
]
]
Leisure and recreation
Environment
Community Services
Community Development
Tourism
Social services
Communities first
Other (please state)
[
[
[
[
[
[
[
[
]
]
]
]
]
]
]
]
………………………………………………
Please include details of expenditure by these departments in section E below.
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Notes for completing the questionnaire
Section B1: Revenue Expenditure – Arts Venues
In this section, please record all expenditure incurred by the Authority on the running of your
own venues. This should include staff costs, programme/promotional costs and other revenue
expenditure on arts venues operated by the local authority. Central support charges should be
excluded. Building maintenance costs can be included in this section but major works
(renovations, up-grades, etc.) should be included in the capital expenditure section D.
Arts venues are defined as:
• theatres
• concert halls/pavilions
• arts centres
• artists studios/workshops
• craft centres
• galleries (non-collection based venues used primarily for temporary exhibitions)
• Studios/rehearsal spaces (for film, music)
• other halls which are used primarily (that is more than 50% of the time) for arts events
Please exclude expenditure on libraries, museums, heritage venues and permanent collections.
Where an arts facility is housed within another building (e.g. an art gallery within a library) the
expenditure on the arts facility should be included if it can be separated from other expenditure.
Expenditure should be broken down into the categories provided and then totalled to give the
gross expenditure on venues. Total income, including income from grant aid e.g. from ACW or
Europe, should be recorded in B1.2. The Net expenditure can then be calculated in B1.3
In addition to the expenditure on your own venues, please record expenditure on contracted out
venues or those operated under a trust status. Please record the Net expenditure in B1.4 and do
not include this expenditure in B1.1.
Section B2: Revenue Expenditure – Direct expenditure on artists, arts organisations, festivals,
activities and events
All revenue expenditure on arts activity directly managed and promoted by your Authority
should be recorded in this section. Please include direct expenditure on artists, arts
organisations, festivals, activities and events, including the net costs of audience development
initiatives not elsewhere specified. This could include, for example, the authority's own
promotions, arts marketing, training and support services.
Please do not include expenditure on internal staff (see Section C).
The Gross expenditure on such activity should be recorded in B2.1 and all income generated by
the activity which comes back into the budget should be recorded in B2.2.
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Please also indicate in section B2.4 any grants received by the Authority towards this work,
including grants from ACW. This grant income should be included within the overall income
recorded in B2.2
B1: Revenue Expenditure - Arts venues
2003/04
actuals £
B1.1
Staff costs
Programme costs
Promotion/marketing costs
Other operational costs
Total Gross expenditure on venues
B1.2
Income from fees, box office revenues, sponsorship, etc.
Income from grants (including ACW grants)
Total income
B1.3
Net expenditure financed by
Local Authority (B1.1 minus B1.2)
In addition to the expenditure recorded above, what was the net expenditure by your
Authority on arts venues contracted out or operated under trust status?
2003/04
actuals £
B1.4
Net revenue expenditure on arts facilities which were
contracted out or operating under trust status
B2: Revenue - Direct expenditure on artists, arts organisations, festivals, activities and
events
2003/04
actuals £
B2.1
B2.2
B2.3
B2.4
Gross expenditure on arts
organisations and activities
Income generated by arts activities which comes back
into the local authority's budget
Net expenditure on arts organisations and activities (B2.1
minus B2.2)
Does any of the gross expenditure come from grants
from the Lottery, European Commission etc? If so,
please state the amount here
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Notes for completing the questionnaire
Section B3: Revenue Expenditure – Grant expenditure on artists, arts organisations,
festivals, activities and events
This section differs from section B2 in that it requests information on the arts grants
made by the Authority. This should include all expenditure on service organisations
such as Valleys Arts Marketing working on behalf of the Authority as well as grants to
individual artists and organisations (such as music societies and arts festivals).
If any income is generated by this activity, and this income comes back into the
Authorities budget, it should be recorded in B3.2. If the Authority receives any grant
income towards the activity from, for example, ACW or Europe then this should be
detailed in section B3.4.
If your organisations financial systems do not distinguish between direct and grant
expenditure please include all revenue expenditure in section B2 on the previous page
and leave B3 blank. Please indicate that you have done this by ticking this box
[ ].
Section C: Staffing
In this section please record the number of staff employed by your Authority during
2003/04 in either full-time or part-time posts. Contract staff should be included in
sections C1 to C4 as appropriate, along with permanent staff. Section C5 is for
recording the number of casual staff employed during the course of the year.
In section C6 please record the total salary costs for the staff employed by the
Authority in arts related jobs. However, please do not included here the staff costs
associated with the running of venues - this information should be included in section
B1.1
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B3: Revenue - Grant expenditure on artists, arts organisations, festivals, activities and
events
2003/04
actuals £
B3.1 Gross expenditure, in the form of grant aid, on arts organisations and
activities
B3.2 Income generated by arts activities which comes back into the local
authority's budget
B3.3 Net expenditure, in the form of grant aid, on arts organisations and
activities (B3.1 minus B3.2)
B3.4 Does any of the gross expenditure come from grants from the Lottery,
European Commission etc? If so, please state the amount here
C: Staffing
How many people were employed by your authority in
arts related jobs during the 2003/04 year on a
permanent or contract basis?
C1 Number whose job description includes arts policy
or arts development work. (at least 30% of their
time should be spent on arts work.)
C2 Number of staff, employed full or part-time, in
posts solely involved in the operation of arts
venues, festivals, events, etc. such as box office
staff, but not including arts policy or arts
development work.
C3 Number of other staff, employed full or part-time,
in posts involved with the delivery of arts
activity/services (not included in either C1 or C2
above.)
C4 Total number of permanent staff employed (C1
plus C2 plus C3)
Full-time
staff
#
Part-time
staff
#
Staff
#
C5
Number of staff employed in arts related jobs on a
casual basis (in addition to those included above)
2003/04
actuals £
C6
Staff Costs:
What is the total salary cost for these staff? (please exclude any staff
costs detailed in B1.1)
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Notes for completing the questionnaire
Section D: Capital expenditure
All capital expenditure should be recorded in this section whether it’s direct
expenditure or in the form of grants to arts organisations. The net expenditure should
be used.
Please include capital expenditure on arts venues, artists' workspaces and public art.
Please also include the arts element of mixed-use spaces (for example, on a gallery
space within a library or museum).
Section E: Expenditure by other departments
This is the section in which all other expenditure on the arts by your Authority should
be included.
You should refer back to the answers given to question A3 and try to include details of
expenditure from all departments if possible. Please provide details of both revenue
and capital figures. The expenditure recorded in this section may include items such as
the county music service, artists in schools work, play or youth services, as well as
items such as public art in country parks.
Total income and expenditure figure are requested. The information does not need to
be broken down into further details or categories of expenditure, an overall figure is
sufficient.
If actual figures cannot be obtained then estimates may be used. If estimates are used
please indicate this by ticking the box provided.
Note: If you are unable to provide this level of information accurately or as estimates
you should leave the section blank but please consider how you may provide this
information in future years.
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D: Capital expenditure
2003/04
actuals £
D1 Direct capital expenditure (net contributions by local authority)
D2 Capital grants to organisations
D3 Total net capital expenditure (D1 plus D2)
E: Expenditure by other departments
E2
Revenue
E2.1
Gross expenditure on arts organisations and activities
E2.2
Income generated by arts activities which comes back into
the local authority's budget
Net expenditure on arts organisations and activities (E2.1
minus E2.2)
E2.3
2003/04
actuals £
Estimated figure used [ ]
E3
Capital
E3.1
E3.2
Direct capital expenditure (net contributions by local
authority)
Capital grants to organisations
E3.3
Total net capital expenditure (E3.1 plus E3.2)
2003/04
actuals £
Estimated figure used [ ]
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Notes for completing the questionnaire
Section F: Any further expenditure
If possible please try to fit all expenditure into one of the sections B to E on the survey
form. However, if you feel any items have been missed out please use section F to
record details.
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F: Any further expenditure
Do we now have the total expenditure by your Authority on the arts? If there are any
other areas of expenditure or arts related costs which do not appear above, please
include them here:
F1
Description
2003/04
actuals £
If, during the period 2003-2004, there have been any changes in the pattern of your
authority's arts expenditure which you feel require comment or further explanation,
please note them below:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
………………………………………………………………
Thank you for taking the time to complete this questionnaire. Please return completed
questionnaires to:
Research Department
(Local Authority Survey)
Arts Council of Wales
Museum Place
Cardiff
CF10 3NX
[email protected]
Please return by Friday 12th November 2004
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