TheWelshSurfingFederationEvent
SanctionPolicy
Prepared by
The Welsh Surfing Federation / Undeb Syrffio Cymraeg
WSFEVENTSANCTIONPOLICY
Purpose
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ThisdocumentsetsouttheWelshSurfingFederation(WSF)
positiononsurfingcompetitionsandeventsinWales
organisedbyotherindividuals,groups,clubsorinstitutions.
Italsoprovidesguidancetothosewhowishtodeliversuch
eventsinWales,andaprocessforengagingwiththeWSFand
localsurfingcommunity.
Summary
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TheWSFissupportiveofsurfingcompetitionsandeventsthat
areheldintherightplaces,attherighttimeandwithproper
consultationandinvolvementoftheWSFandlocalsurfing
communities.
TheoverallvisionoftheWSFistoencouragetheparticipation
in,promotionandpracticeofsurfinginWales,representthe
interestsofWelshsurfersandsurfingcommunitiesand
protectWales’surfbreaks.Competitionsandeventsforma
crucialpartofdeliveringthisaim,whichiswhytheWSFhas
establishedthispolicy.
WelshSurfingFederation
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TheWSFisthenationalgoverningbodyforthesportof
surfinginWales.ItisrecognisedformallybySportWales,the
EuropeanSurfingFederationandtheInternationalSurfing
Association.
TheWSFdeliversnational-leveleventssuchastheWelsh
NationalSurfingChampionshipsandtheWelshNationalSUP
Championships,whichactasqualifyingeventsforthe
nationalteam.TheWSFisresponsiblefortheorganizationof
theWelshnationalteamswhotraveltocompetein
internationalcompetitionsatWorldandEuropean
Championshiplevelorganisedbybodiessuchasthe
InternationalSurfingAssociationandtheEuropeanSurfing
Federation.
TheWSFrepresentssurfersinWalesandistheprimarypointof
contactandengagementforthesport.ForfulldetailsoftheWSF
anditsarticlesofassociationseehttp://www.wsf.wales.
WSFCOMPETITIONANDEVENTPOLICY
TheWSFisgenerallysupportiveofsurfingcompetitionsandevents
inWales,whichareseentobebeneficialtothelocalareaand
surfingcommunitywherethecompetitionisheld.
Sucheventshavethepotentialtobringarangeofbenefitssuchas
progressingthelevelofthesportinWalesandlocaloreven
nationaleconomicbenefits.
TheWSFhavebeenresponsibleforNationalandInternational
SurfingEventsinWalessince1972,andovertheyearshaveforged
excellentrelationshipswithlandowners,LocalAuthorities,National
Trust,NationalParksandregulatoryEnvironmentalBodiesinorder
tomakeuseofWales’resources–naturalorotherwise-forour
competitions.Wearemindfulthatthisstatusneedstobe
maintainedandrespectedbyourownmembersandalsobyvisiting
organisationswhowanttostageaneventinWales.
Forthemostpart,thesecompetitionsandeventshavehada
positiveimpactonthesport.Howevertheproliferationofevents
hasthepotentialtoconflictwiththeWSF’saimsandobjectives,
andwiththeviewsoflocalsurfingcommunities,ifaproperprocess
ofengagementisnotfollowed.Therehavebeenrecentexamples
ofsuchconflictsarising,whichhasbeenamaterialconsiderationin
establishingthispolicy.
Detailedrequirementsforprospectiveeventorganisersissetoutin
AnnexAbutthegeneralprinciplesforasuccessfuleventare:
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Considerationofwheretheeventwilltakeplace
Safetyprovisionsandcontingencies
Avoiding‘secret’orlow-keyspotsandanysuch
indirectlyrelatedpromotionofsuch
Existingfacilitiesandinfrastructureforcompetitors,
officialsandspectators
Considerationofwhenaneventwilltakeplace
• Runningtheeventasefficientlyaspossibletominimize
impactonnon-competinglocal/visitingsurfers.
• Avoidingpeaktimeswherepossible.
• Agreementofandclearcommunicationaboutthe
timescalesforpotentialimpact.
• Properconsultation,engagementandinvolvementwith
theWSFandthelocalsurfingcommunity–see
guidanceinAnnexA.
ANNEXA-GUIDANCEFORORGANISINGASURFINGEVENTIN
WALES
Thisguidancefocusesontwomaincategoriesofsurfing
competitionsandeventsinWales:
1. Aninternalevent,definedasaneventconductedwithin
Wales,organisedbyaWSF-affiliatedclub,individualmembers
oraffiliates.
2. Anexternalevent,definedasaneventconductedwithin
Walesorganisedbyanindividual,grouporinstitutionthatis
basedoutsideWalesorisnottheWSForitsaffiliates.
Benefits
EventsthataresanctionedbyTheWSFwillreceiveservicesthatwill
benefittheevent,hostregionandorganisingbody.
TheeventwillbeaddedtoTheWSFcalendar.
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TheWSFwillstrivetoensurewherepracticalnootherWSF
sanctionedeventswillclashwiththeproposedeventonthe
givendateandlocation
TheWSFwillpromotetheeventviahttp://www.wsf.wales
andWSFsocialmedia,encouragingparticipationand
spectatornumberattheeventbyreachingWSFmembers
TheorganisingbodyoftheeventmayuseTheWSFlogoon
theireventpostersandpromotionalmaterial–TheWSFwill
emailtheorganizingbodyafilecontainingthelogo.
TheWSFwillhelptofacilitateconsultationbetweenthelocal
surfingcommunity,Landowners,RegulatoryAuthoritiesand
theprospectiveeventorganiser
OverallEventSanctionApprovalCriteria
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TheeventmustnotclashwithanyeventsalreadyontheWSF
calendarwherepractical
Theeventshouldaimtomaximizebenefitstothelocalarea
andsurfingcommunityinthehostregion.Adetailedplan
shouldbesetouthowthiswillbeachieved.
Permissiontousethevenuefortheproposedevent,onthe
proposeddatesmustbereceivedfromlandownersand
RegulatoryBodies.
TheWSFlogoMUSTbepresentoneventpostersand
promotionalmaterials.
1.InternalEventSanctionRequirements
ThepurposeoftheInternalEventSanctionRequirementsisto
supportaffiliatedsurfclubsintheprovisionofrunninganevent.
Anapplication(intheformofemailaddressedto
[email protected]
madetotheWSFaminimumof1monthpriortotheproposed
dateoftheevent.
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TheeventshallcomplywiththeWSFconstitution;particular
referencemadetothefollowingsections;Competitive
Surfing;-I.E.unlessotherwisestatedallWSFsanctioned
Welshsurfingcompetitionswilladheretotheformatand
requirementsasoutlinedinthemostcurrentversionofthe
ISA(InternationalSurfingAssociation)Rulebook.
ChildProtection
Anti-Doping
Theorganisersshouldhaveadequateinsurancefortheevent
(insurancemaybeeligibleunderWSFinsuranceifdiscussed
inapplication)andlifesavingprovisionconsidered,shouldit
involvewaterborneactivities.
Iftheeventtakestheformofacompetition,allcompetitors
mustbeactivemembersoftheWSF.
Shouldtheeventbeconsideredtobeusedinanypurposes
towards‘NationalTeamSelection’theeligibilitycriteria
outlinedwithintheWSFconstitutionshallbeadheredto.
2.ExternalEventSanctionRequirements
Thepurposeoftheexternaleventsanctionrequirementsisto
ensurethatadequateconsultationandinvolvementismadewith
thelocalsurfingcommunitypriortoanyeventtakingplace.
Theoverridingaimistoensurethatsuchaneventwillbeofmutual
benefittotheorganisersaswellasthesurfingcommunityofthe
hostlocation.
Anapplication(intheformofemailaddressedto
[email protected])forsanctionofthecontestmustbe
madetotheWSFaminimumof6monthspriortotheproposed
dateoftheevent.Thismustbeaccompaniedbyevidenceofthe
organiser’spoliciesregardingChildProtectionandAnti-Doping.
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UponreceiptoftheapplicationtheWSFwillengagewiththe
localsurfingcommunityandrespondtotheapplicantwithin6
weeksuponreceiptoftheapplication.
Eventswillbeassessedonacase-by-casebasisandany
sanctionfeesandpre-approvalrequisites(viaWSForhost
surfingcommunity)shallbecommunicatedtotheapplicant
within6weeksoftheinitialapplication.
Foranygiveneventtherewillbeamutuallyagreednumber
ofWSFwildcardallocatedentriesassessedonacase-by-case
basis.Suchwildcardathleteswillbegivenfreeentrytothe
eventandWSFmembershipshallbeacceptedinlieuof
membershiptothebodywhoisrunningthatevent.
Foranygiveneventtherewillbeamutuallyagreedmanning
provisionintermsofWSFjudges,beachmarshals,officials
andsecurity,whichwillbeassessedonacase-by-casebasis-
associatedcostsofwhichwillbeagreedupfrontandcovered
bytheapplicant.
ThejudgingPanelmustcontainatleastoneWelshISA
registeredjudge.
Sanctionfeeswillbeassessedbaseduponthesizeandprofile
oftheeventwithaslidingscalefrom:Welshnonaffiliated->
UK->European->International->ProLeveli.e.WSL(WQS->
WCT).
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50%oftheproceedsfromSanctionfeeswillbedonatedfrom
theWSFtotheWSFaffiliatedsurfclub/localsurfing
communityinthecouncilareawherethecontestisbeing
held.Thismoneywillbeusedtoinvestinthedevelopmentof
surfingatalocallevel.Theremaining50%oftheproceeds
fromtheSanctionfeewillbeusedbytheWSFtoinvestinthe
developmentofsurfingataWelshnationallevel.