JOB DESCRIPTION AND PERSON SPECIFICATION
Job title
Screening and Immunisation Coordinator (clinical)
Reports to
Screening and Immunisation Manager
Centre/division
Location
Public Health England – Directorate of Chief Operating
Officer located within NHS England South (South
Central)
Chippenham
Accountability
Screening and Immunisation Manager
Pay band
AFC Band 7
Hours/Sessions per week
33.75 hrs PW
Job type
(i.e. Fixed Term/Permanent)
Fixed term until 31st March 2016
Introduction
Public Health England will provide strategic leadership and vision for protecting and
improving the nation’s health. Its ambition is to lead nationally and enable locally a
transformation in the health expectations of all people in England regardless of where they
live and the circumstance of their birth. It will achieve this through the application of
research, knowledge and skills. Public Health England will be an executive agency of the
Department of Health, and will start on 1 April 2013. It will be a distinct delivery organisation
with operational autonomy to advise and support Government, local authorities and the NHS
in a professionally independent manner.
SEO – page 1 of 11
SCREENING AND IMMUNISATION TEAM
The Team supports the commissioning of screening and immunisation programmes within
the geographical area covered by NHS England South (South Central): Bath,
Gloucestershire, Swindon & Wiltshire. There are close working relationships with the Public
Health England Centres in Bristol and NHS England offices in Gloucester and Oxford. The
Team’s principle base is Chippenham, however, the post-holder will be expected to travel
and work on specific projects across the whole area geography, as required.
The job description forms the basis of the role and further responsibilities/areas of interest
will be discussed on appointment to meet local need, ensure best use of skills and where
there is a professional regulation requirement that the practitioner is able to meet this. Nurse
qualified members of the team are expected to play certain roles in nursing leadership, in
relationships with the nursing profession and in bringing a nursing perspective to public
health advice.
JOB SUMMARY
The role of the Screening and Immunisation C oordinator is to support the commissioning
of consistently resilient, high quality national screening and immunisation programmes
within the defined geography of NHS England South (South Central). You will provide
direct support to the Screening and Immunisation M anager across the full range of
commissioning activities, as specified in the section 7a agreement and which are required
to ensure that screening and immunisation programmes:
• meet the needs of all eligible people;
• are provided to the highest levels of quality, safety and efficiency;
• meet minimum standards and strive for excellence;
• ensure equity of access and uptake.
Individuals in these roles may come from a number of backgrounds including nursing as
demonstrated for example by NMC or PH registration.
In collaboration with your manager and other team members, you will implement strategies
and plans to support continuous improvement of the commissioning and delivery of the
national programmes. You will be expected to be responsible for a defined number of
primary care and other providers and act as the key liaison person. You will agree a
specific portfolio of screening or immunisation areas of responsibility with the Screening
and Immunisation M anager. This will require you to lead in one or more of the following
areas cancer screening, non-cancer screening, or immunisation, but you will also be
expected to undertake generic screening and immunisation functions as required
You will be employed by Public Health England and will receive your professional
leadership and have your professional development needs met through this route.
The role will be embedded within NHS England South (South Central) and day to day line
management will be provided by the Screening and Immunisation M anager.
SEO – page 2 of 11
Communication and key working relationships
•
You will support the Screening and Immunisation M anager and will ensure that
all elements of the national screening and immunisation programmes for which
you have responsibility are properly commissioned in your area.
•
You will work closely with contract managers where contract changes may have
an impact on screening and immunisation service delivery
•
You will support preparation and delivery of screening and immunisation reports
to the Head of Public Health Commissioning, Directors of Public and other
relevant stakeholders.
•
You will communicate advice from relevant national bodies e.g. Joint Committee
on Vaccination and Immunisation (JCVI) UKNSC and National Cancer
Screening Programmes to relevant commissioners and providers and ensure
that the advice is implemented and acted upon.
MAIN DUTIES AND RESPONSIBILITIES
System coordination
•
You will co-ordinate the delivery of screening and immunisation programmes at
a local level across NHS England South (South Central) and provide leadership
and support to primary care service providers in order to achieve high uptake
rates.
•
You will develop and maintain relationships with all relevant stakeholders and
service providers including PHE health protection services, quality assurance
teams, and local authority colleagues to ensure seamless programme delivery.
•
You will ensure that collation and analysis of data on the performance in your
area of the national programmes is broken down as required by different
stakeholder groups e.g. CCG, NHS England area office boundaries, Local
Authority and assure the quality of data submissions in your area.
•
You will attend and represent NHS England at relevant screening and
immunisation oversight groups to ensure proper coordination of service across
wider geography, share best practice and support development and service
improvement.
Performance management
•
You will appraise, review and interpret immunisation/ screening performance
data at GP practice, Local Authority, and national levels and develop actions
plans to address variations in performance and oversee their implementation by
providers
•
You will be responsible for maintaining day to day relationships with primary
care service providers to ensure the delivery of effective screening and
immunisation services.
SEO – page 3 of 11
•
You will support the Screening and Immunisation M anager to review primary
care performance in partnership with NHS England primary care contracting
team.
•
You will support the Screening and Immunisation M anager to review and
performance manage contracts held by CCGs where these have an impact on
the screening and immunisation service.
•
You will establish effective links with information system commissioners (e.g.
Child Health information system) and providers to ensure consistent, accurate
and contemporaneous data recording or reporting to meet the national
programme requirements.
•
You will monitor uptake and identify inequalities in screening and immunisation
programme uptake particularly in relation to social class, ethnicity, special
need, and develop and implement plans to reduce inequality and ensure that
the unregistered (as well as the registered) population have access to high
quality national screening and immunisation programmes
Quality Assurance and incident Response Support
•
You will work collaboratively with PHE colleagues (including quality assurance
and health protection) to ensure the delivery of high quality and safe screening
and immunisation services.
•
You will ensure service providers have access to relevant training courses and
meet NSC training requirements both for new immunisers and updates in line
with national standards to enable providers to meet National Minimum
Standards in immunisation training.
•
You will facilitate the delivery of immunisation
programmes.
•
You will work collaboratively with PHE to support the management of infectious
disease outbreaks associated with immunisation programme failures as
directed, and provide immunisations to at risk populations as required
•
You will set up systems and processes in collaboration with NHS England
primary care performance management colleagues to ensure providers report
and investigate incidents and serious incidents and where appropriate support
serious incidents team meetings
•
You will provide expert clinical and public health advice to service providers
including primary care, community services, acute trusts and other providers of
screening and immunisation service.
•
You will ensure that expert clinical and public health advice is provided to the
public through an appropriate provider.
•
Ensure that systems and protocols are in place for the identification, response
and evaluation of untoward incidents and that all relevant stakeholders
understand these.
•
Ensure that providers are conforming to the standards set out in service
specifications and agree action plans to address shortfalls.
and screening training
SEO – page 4 of 11
•
Provide / ensure the availability of phone/e-mail/web based advisory service
including availability and quality of clinical advice for providers and or public
where appropriate.
•
Be part of the ‘surge’ capacity when required e.g. catch up campaigns.
Other

You will participate in personal CPD

You will undertake other tasks as required by the Screening and Immunisation
Manager

The above is only an outline of the tasks, responsibilities and outcomes required of
the role. You will carry out any other duties as may reasonably be required by your
line manager.

The job description and person specification may be reviewed on an ongoing basis in
accordance with the changing needs of the division and PHE.

It should be noted that the work of the division is of a confidential nature and must
not be communicated to other persons except where required for authorised
purposes.
Professional development

You should pursue a programme of continuous professional development in
accordance with any relevant professional registration or statutory requirements,
whilst maintaining appropriate awareness of service provider requirements.
SEO – page 5 of 11
Job Description for SEO posts
Pay Band
Salary range
AFC Band 7
£31,072 - £40,694
Key competency requirements at A
Key Working Relationships
The post holder will be required to:





maintain constructive relationships with a broad range of internal and external
stakeholders.
participate in relevant internal and external working groups/projects, services and
initiatives to provide, information and analytical advice and expertise.
develop and implement data collection systems that will provide accurate and timely
data.
present information and issues, explaining highly complex issues, to a wide range of
internal and external stakeholders.
to liaise with other coordinators to share best practice.
Key Functional Responsibilities
The post holder will be required to:
Project Management





contribute to performance improvement, taking a lead for identified areas where
agreed.
provide coordination of and participate in relevant internal and external working
groups and provide project advice, expertise and support where requested
provide relevant and timely specialist advice and guidance on own portfolio of
projects/function
work with members of their team to investigate the causes of any variance from their
business area’s work plan or objectives and proactively contribute to the
implementation of solutions.
management of a risk and issues tracking mechanism and its proactive resolution
and escalation processes.
Financial and Physical Resources


Provide regular reporting on the targeting of resources and monitoring their
implementation to achieve a value for money
Evaluate projects/function within identified portfolio for delivery against financial
recovery/savings plans through providing sophisticated, high quality project analysis.
Information Management


Devise and provide improvements to current management information, analysing,
reporting and suggesting procedures to enhance decision making processes.
Ensure timely and accurate information analysis and reporting to management on
agreed areas of work.
SEO – page 6 of 11
Research and Development


Contribute to the development of key performance indicators for the successful
assessment of individual and work stream’s success
Delegated aspects of Research and Development activities, collating information,
analysing and reporting findings.
Planning and Organisation



Contribute to the strategic planning of team projects, identifying interdependencies
across projects/functions, potential impacts on wider organisation, resource
requirements and building in contingency and adjustments as necessary.
Contribute to the development of performance and governance strategies and the
development and implementation of improvement programmes, in accordance with
business priorities.
Contribute to short, medium and long term business plans, achieving quality
outcomes.
Policy and Service Development


Contribute to the review and development of existing information management
systems and contribute to the development of an integrated approach to, service or
initiative management.
Develop policies and procedures in own work function with an impact on the wider
organisation, as required.
This job description and person specification are an outline of the tasks, responsibility and
outcomes required of the role. The job holder will carry out any other duties that may
reasonably be required by their line manager.
The job description and person specification may be reviewed on an ongoing basis in
accordance with the changing needs of the Department and the Organisation.
SEO – page 7 of 11
Person Specification - Core requirements for Grade SEO posts
Area
Essential Desirable Assessment
Values and behaviours
Commitment to and focused on quality, promotes high standards
in all they do
Able to make a connection between their work and the benefit to
patients and the public
Consistently thinks about how their work can help and support
clinicians and frontline staff deliver better outcomes for patients
Values diversity and difference, operates with integrity and
openness
Works well with others, is positive and helpful, listens, involves,
respects and learns from the contribution of others
Consistently looks to improve what they do, looks for successful
tried and tested ways of working, and also seeks out innovation
Actively develops themselves and supports others to do the
same
Qualifications
Relevant professional qualification e.g. NMC / HPC Registered;
degree or equivalent experience in a health related field
European Computer Driving Licence ECDL or equivalent
experience
√
A/I
√
A/I
√
A/I
√
A/I
√
A/I
√
A/I
√
A/I
√
A/I
√
A/I
Knowledge and Experience
Experience of delivering screening and or immunization
programmes
Demonstrable relevant experience in a heath care setting
√
A/I
√
A/I
Experience of engaging motivating and leading individuals
and teams and managing change
Understanding of principles of population screening and
immunisation
Experience of managing risks and reporting
Ability to work both independently and as part of a team
√
A/I
√
A/I
√
√
A/I
A/I
SEO – page 8 of 11
Skills and Capabilities
Excellent written, oral and presentation skills
Ability to manage and prioritise a varied workload and meet
service deadlines
√
A/I
√
A/I
Communication Skills
Ability to prepare and produce concise yet insightful
√
communications for dissemination to senior stakeholders and a
broad range of stakeholders as required
Experience of creating and giving presentations to a varied group √
of internal and external stakeholders
Analytical Skills
Ability to analyse very complex issues where material is
√
conflicting and drawn from multiple sources.
Demonstrated capability to act upon incomplete information,
√
using experience to make inferences and decision making
Numerate and able to understand complex financial issues
√
combined with deep analytical skills
Experience of setting up and implementing internal processes
√
and procedures
Knowledge of Financial Systems e.g. monitoring budget
√
management, processing invoices and procurement
Planning Skills
Demonstrated capability to plan over short, medium and long√
term timeframes and adjust plans and resource requirements
accordingly
Experience of setting up and implementing internal processes
√
and procedures.
Autonomy/Freedom to Act
Demonstrated capabilities to manage own workload and make
√
informed decisions in the absence of required information,
working to tight and often changing timescales
Equality and Diversity
The promotion of equality of opportunity and good working
√
relations (providing practical leadership)
Other
Experience of developing and delivering training programmes for √
a variety of audiences
A/I
A/I
A/I
A/I
A/I
A/I
A/I
A/I
A/I
A/I
A/I
A/I
*Assessment will take place with reference to the following information
A=Application form
I=Interview
T=Test
C=Certificate
SEO – page 9 of 11
Appendix A
Additional Information
Confidentiality
During the course of your employment you may have access to, see or hear information of a
confidential nature and you are required not to disclose such information, particularly that
relating to service users and staff.
In order to comply with the Data Protection Act 1998 you must not at any time use personal
data held by PHE for any unauthorised purpose or disclose such as data to a third party.
You must not make any disclosure to any unauthorised person or use any confidential
information relating to the business affairs of the Agency, unless expressly authorised to do
so by the Agency
Health and safety
You must co-operate with management in discharging its responsibilities under the Health
and Safety at Work Act 1974 and take reasonable health and safety of yourself and others
and ensure the agreed safety procedures are carried out to maintain a safe environment for
service users, employees and visitors.
Centre/divisional directors - are responsible for co-ordinating health and safety activities in
their centres/divisions and will determine the necessary management structure and
arrangements. Directors will ensure that their actions and decisions at work reinforce the
requirements of PHE’s health and safety policy and arrangements.
Managers - are responsible for implementing the Agency's health and safety policies and
arrangements and for ensuring that risk assessments, safe systems of work, control
measures and staff training are up to date and effective. Managers will inspect premises,
ensure accidents and incidents are reported/investigated and assist in auditing health and
safety management arrangements.
All staff must comply with any health and safety training: report all accidents, incidents,
illnesses and untoward occurrences to line management without undue delay and must not
interfere with or misuse anything provided in the interest of the health, safety and welfare of
other employees.
Data Management
If you line manage staff and one of those staff members is a ‘system owner’ of a PHE
database, you will become the new system owner if that member of staff leaves the Agency
and no other measures have been put in place and documented.
Diversity
You are at all times required to carry out your responsibilities with due regard to the
Agency’s diversity policy and to ensure that staff receive equal treatment throughout their
employment with PHE.
SEO – page 10 of 11
Risk management
All staff have a responsibility to report all clinical and non-clinical accidents or incidents
promptly and, when requested, to co-operate with any investigation undertaken.
Conflict of interests
PHE employees must not engage in outside employment that conflicts with their PHE work,
or is detrimental to it. In accordance with PHE’s Conflict of Interest policy, you must inform
your manager if there is the possibility of a conflict of interest and register the interest where
appropriate.
.
In addition, the Policy requires you to declare all situations where you or a close relative or
associate has a controlling interest in a business (such as a private company, public or
voluntary organisation) or in any activity which may compete for any contract to supply
goods or services to PHE. You must register such interests with PHE, either on appointment
or whenever such interests are acquired. You should not engage in these activities without
the written consent of PHE, which will not be withheld unreasonably. It is your responsibility
to ensure that you are not placed in a position that may give rise to a conflict between your
private interest and your PHE duties.
Code of conduct for professionally qualified staff groups
All staff are required to work in accordance with their professional group’s code of conduct
(e.g. NMC, GMC, Department of Health Code of Conduct for Senior Managers, CIPD, etc).
Criminal Record Bureau Checks (if applicable)
If the post holder is required to have contact with vulnerable adults or persons under the age
of 18 then the post holder will be subject to a criminal record check from the Criminal
Records Bureau prior to the appointment being confirmed. The disclosure will include
details of cautions, reprimands, and final warnings, as well as convictions if applicable.
Appraisal
All staff are required to partake in a joint annual review of their work. The process is
described in the Human Resources Handbook found on the PHE intranet page.
Values and Behaviours
PHE has developed and published a clear vision for the direction of the organisation. A set
of values and behaviours have also been developed and agreed to underpin this vision and
these are listed below. Applicants and employees will be expected to demonstrate an
understanding of and commitment to these values and behaviours, which will be assessed
through the recruitment, selection and appraisal processes.
SEO – page 11 of 11