minutes
KPTC – Committee Meeting Minutes – 11 October 2016
ATTENDEES AND APOLOGIES
Present Jeff Byrne, Elizabeth Byrne, Don Simpson, Debra Fairy, Steve Close, Jan Christie, Peter Budd, Warren Booth,
Ben Liu
Apologies: Gayle Powell, Dylan Edgley
PREVIOUS MINUTES
Minutes of the previous meeting- held on 13 September 2016 at 7.30 pm were approved
ACTION ITEMS
New action items arising from this meeting (see details in the minutes):
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Sunshades: Steve to investigate another option and report back via email.
BBQ area: Don to peg out the suggested area for review by the committee
Junior TV July camp: Sarah to provide a 1 page synopsis of requirements (by
email) for a Friday night junior social tennis evening which will occur before Nov
25.
Membership registration with TV:
Elizabeth to contact Jamie from TV to understand the requirement, implications
and the required actions to enable a minimal database information to be
transferred. Report back at the next meeting. Warren to follow-up with Nicole.
Road side banners: Warren to follow-up on prices for adaptable sails based on
purchase of existing 2 sails. Report at the next meeting.
Membership drive: Similar 3 month special. Ben to follow-up with the Chinese
newspaper. Jeff to follow-up with the leader newspaper. Need Sam to produce
the flier. Report at the next meeting.
Membership survey: Adjusted version 3 based on committee meeting discussion
to be completed by Peter and emailed out for final review.
Xmas social event: Decided on a lunchtime/afternoon event on Sunday Dec 11th.
Further discussion at the next meeting
Lead
Steve
Don
Sarah Hayes
Due
Date
ASAP
ASAP
Before
Nov 12
Elizabeth/Warren
Nov
meeting
Warren
Nov
meeting
Nov
meeting
Jeff/Ben
Peter
ASAP
All
Nov
meeting
Action items completed:
1. New balls are now Slazenger.
Action items still to be completed (carried over):
1. Ladies ball money: Treasurer to liaise with Gayle and ensure that the Ladies players are being billed correctly
for balls used. Steve to follow-up.
2.
3.
Membership registration with Tennis Vic – Committee still unsure if it wants to complete this task. See
actions above.
Sunshades Jan reported on another quote gained from a vendor. Prices seemed very expensive.
Recommended that Steve gets another quote from a local tradesperson. Report at the next meeting.
Committee will agree if pricing is under $2K nett.
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4.
BBQ area will be pegged out for membership review.
MATTERS CONSIDERED
1. TV event - Sarah reported on the TV event and her 40 hr project. Plan is to establish
junior Friday night social tennis going forward, holding a session before end of Nov. her
report is required by 25 Nov. Report to be tabled at the next meeting.
2. Membership update to TV database - Recommend that Elizabeth contact Jamie to
understand the requirement, implications and the required actions to enable a minimal
database information to be transferred.
3. BBQ area Don will peg out the expected expansion area for review.
4. Road side sail banners – Warren tabled the suggested items and costs. More specific
pricing to be gained for additional sails if the banner was to be changed. Warren report
back at the next meeting.
5. Membership drive Proposal is to run a similar membership drive campaign to last year.
$20 for 3 months per adult, $40 for family. Join from now till end of March. Join the
club after that and get 15 months for the price of 12 months. Focus particular
attention on the Chinese community. Ben to explore the local Chinese newspaper.
Further follow at the next meeting. Other avenues include the Leader newspaper. Jeff
to follow-up. Get Sam to create the flier again.
6. Club Survey Final review version to be emailed to the committee for final approval .
7. Summer social event Tie in with the membership offer? Find out what we need to do
to attract – decided on Sunday Dec 11th. Sunday afternoon with continuous sausages.
Free coaching. Further discussion at the next meeting.
REPORTS
Treasurer
The September Treasurer’s report was accepted
Membership
228 members.
Mid-week ladies
No report
Juniors.
Summer teams finalized - 9 teams in total. 3 juniors currently not financial.
Pennant:
2 players who are still not members.
ERT Sat/Night tennis:
Sat Summer - 3 teams, sections 5,7 and singles doubles 8
Mid-week masters comp:
4 teams
CORRESPONDENCE
nil
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GENERAL BUSINESS
Steel cabinet is now locked with the balls
Keys adjusted for better security.
Accident claim is in progress.
Next Committee Meeting
Next meeting 15 November at 7:30pm.
Meeting closed at 10:15 pm
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