Time Management
in PeopleSoft
Approving Payable Time
Adjusting Reported Time
Welcome – Today’s Agenda
• Introduction
• Basic Navigation in PeopleSoft
• Approving Time in PeopleSoft
• Adjusting Reported Time in PeopleSoft
• Entering Time on Behalf of Others
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Type catalyst.uvm.edu in the address field of any browser to access PeopleSoft’s portal.
Enter your UVM Net ID and Password under the HR Login, then click on Sign In.
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From the main menu, click the
Manager Self Service link.
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From the Time Management menu, click on
the Approve Time and Exceptions link.
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Click on the Payable Time link.
Process by which Reported Time becomes Payable Time:
1. Time is submitted by the employee (Reported time =
hours worked).
2. The Time Administration process is run nightly or at pay
period end (central).
3. Reported time becomes Payable time.
4. Supervisor approves time (with or without adjustments).
5. Payable time becomes Approved time and will be
processed by payroll.
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After the time administration process runs, you will see
all your employees with unapproved time:
1. Enter your
Supervisor ID.
2. Clear the Date
parameters.
3. Click Get Employees.
You can search for a specific employee by
Last Name (case sensitive—first letter
must be in CAPS for this field only), or by
EmplID.
If you enter specific dates, you will see all
employees with unapproved time within
those dates.
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Approve Payable Time
Click on the first employee’s
Name link, then review the
information which was submitted.
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1. Review the information
submitted for the first employee.
2. When complete, click the Next Employee link and
review their time, then proceed to the next employee, etc.
3. If necessary,
adjust reported
time by clicking the
Adjust Reported
Time link on the
timesheet.
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Example: Adjust the reported 4 hours to 8
hours. When adjusting time, always make
corrections to the actual date and time worked.
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Corrected time = 8 hours.
If you question the hours submitted and
cannot resolve the issue immediately, you
must delete the reported time, resolve the
issue, then re-enter the time.
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You may also wish to
notify the employee of
changes by making a
note in the comment
field.
Submit this adjusted time.
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Click OK.
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Click “OK”.
Click Return to Approval Details link.
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To Approve Time for an Individual Employee:
1. Click the Select All button.
2. Click the Approve button.
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To Approve Time for all your
employees after reviewing their
reported time:
1. Click Select All.
2. Click Approve.
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Click OK to approve the selected time.
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Click OK to acknowledge that the “save” was successful.
Note: The payable time is now considered approved time
and will be processed by payroll.
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Navigation: Manager Self Service > Time Management > View Time > Payable Time Detail
Viewing the Status of
Payable Time (Reported,
Pending or Approved)
1. Status is displayed.
2. Click Next Employee
to continue reviewing.
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Time Management
in PeopleSoft
Entering Time on Behalf
of Your Employees
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From the main menu, click the
Manager Self Service link.
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From the Time Management menu,
click on the Report Time link.
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Click on the Timesheet link.
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Enter the last name of the
employee. Remember to
capitalize the first letter of
their last name.
You may use any of
the search fields to
select employees.
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Verify employee’s name and
time period for reporting hours.
1. Enter the hours worked for the employee.
2. Choose the correct Time Reporting Code.
3. Select the correct Combo Code. (See next slide).
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Select the correct Combo Code.
If temporary employees were employed prior to June 23, 2006, use the following
link to find the correct combo code and enter that number:
http://www.uvm.edu/catalyst/frstocombocode.html
OR – Look up the Combo Code as follows: Click on the Search icon. From the drop-down box, choose
Search by “Department” and enter your Department Number. Limit the search results by adding other
criteria. Choose the correct combo code from among the search results.
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Enter or choose the
correct combo code.
Click on Submit.
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Click OK.
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TIME ADMINISTRATION PROCESS RUNS.
To Approve Time for an Individual Employee:
1. Click the Select All button.
2. Click the Approve button.
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Click OK to approve the selected time.
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Click OK to acknowledge the “save” was successful.
Note: The payable time is now considered approved time
and will be processed by payroll.
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Questions?
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