Club Leadership Training Session
Achieving Success
As Secretary
1311A.5
Standards for Success
 Help officers clearly understand their roles.
 Orient club members to better understand
club officer roles.
 Aid members when evaluating candidates
for office.
 Facilitate communication when expectations
differ.
1
Outside the Club Meeting
Maintain an accurate membership roster.
Give roster to the treasurer to submit
with dues.
Mail club officer list to World Headquarters
within 10 days after election.
Handle general club correspondence.
2
Outside the Club Meeting
Keep club files, including the club charter,
Constitution and Bylaws, minutes,
resolutions, and correspondence.
Attend club executive committee meetings.
Attend district-sponsored club officer
training.
Arrange for a replacement if unable to
attend meetings.
Prepare your successor for office.
3
At the Club Meeting
Record and read meeting minutes.
Greet members and guests.
4
Your Leadership Opportunity
 Set realistic and attainable goals.
 Plan how to accomplish the goals.
 Delegate tasks as needed.
 Monitor progress toward goals.
 Coach team members when necessary.
5
Your Leadership Opportunity
Five Steps of Motivation
1. Understand what motivates each person.
2. Focus on the benefit to the individual.
3. Make expectations clear.
4. Recognize their work.
5. Be a leader.
6
Your Leadership Opportunity
Five Steps of Delegation
1. Decide what to delegate.
2. Decide who will do the task.
3. Assign responsibility.
4. Grant authority.
5. Establish accountability.
7
Your Leadership Opportunity
Barriers to Delegation
1. Lack of confidence in others
2. Fear of losing control
3. Selfishness
4. Insecurity
5. Reluctance
8
Your Leadership Opportunity
Four Steps to Coaching
1. Agree that a problem exists.
2. Discuss solutions.
3. Agree on an action.
4. Follow up.
9
Coaching a Team Member
Group Activity
10
Record Meeting Minutes
Tools for Taking Notes
 Laptop computer
 Voice recorder
 Whiteboard or flipchart
 Paper and pen
11
Record Meeting Minutes
Suggestions for Recording Minutes
 Use the meeting agenda and the Record of Regular
Meeting form.
 Adapt the form for executive committee and other
meetings.
 Create a diagram of where each person is seated
during the meeting.
 Record key themes of discussions.
 Use bullet points.
 Ensure that your notes will be clear to everyone.
 Double check your facts, proofread, and spell check
the minutes.
12
Recording Meeting Minutes
Transcribing Minutes
 Transcribe minutes as soon as possible.
 Use a consistent format and standard
verbiage.
 Add long reports or supplemental material
to the minutes as an appendix.
 Record the date and sign your name.
 File minutes chronologically.
13
Discussion Exercise
Submitting Forms
And
When Dues are Due
14
A responsibility
and
a privilege
15