Science Analytical Facility
SAF SSW 03: Cold Storage
Version Number: 001
Author:
Paul Disdle
Date:
16/3/16
Reviewer:
Bertrand Lézé
Authorised By:
Liz Rix 10/05/16
Safe System of Work - Use of Cold Storage
Manual handling training is required before conducting work
Communication Organogram
Facility Manager
Liz Rix
Technician Responisble
Paul
Cover Provided By
Bertie
Communication
Feedback
PROCEDURES - (01.42 Temperature 4oC)
Review in 12 months
Only current on day of printing. Check version number before use. Printed on 31/07/2017 17:59
Science Analytical Facility
SAF SSW 03: Cold Storage
Version Number: 001
Depositing and Collecting Samples
Mind the step when entering.
This room is not locked so you are free to deposit/collect samples from here as long as you
also fill out the sample deposit form and return it (available from the EAL staff). Samples
should be clearly labelled in sturdy boxes/containers and should be of sensible weight so as
not to pose a large manual handling hazard. Boxes were possible should be stacked in a safe
manner on the racking and not left on the floor. Any items that have to stay on the floor
should not reduce access/egress or present a trip hazard. Heavier and bulky items should be
stored on the lower shelves only. There is no need to close the door fully when
depositing/collecting samples but you should minimise your time in the cold room.
Quarterly organising and tidying
Mind the step when entering.
Sample stored in the room are checked of against the deposit forms and samples passed
there storage data will be removed once the owner has been contacted. Where possible any
samples stored badly (not on racking, poorly boxed) will be correctly stored.
Due to the increased time in the room appropriate gloves and clothing should be worm and
the activity should be either carried out by multiple people or others should be aware of the
activity and check frequently on the person doing the task.
PROCEDURES - (01.45/01.46 Temperature -12oC/-15oC)
Depositing and Collecting Samples
Mind the step when entering.
Inspect floor upon entering for any signs of ice patches and treat/remove them.
This room is locked so you will need to contact one of the key holders before
depositing/collecting your samples. You will also need to fill out the sample deposit form
and submit it (available from the EAL staff). Samples should be clearly labelled in sturdy
boxes/containers and should be of sensible weight so as not to pose a large manual
handling hazard. Boxes were possible should be stacked in a safe manner on the racking and
not left on the floor. Any items that have to stay on the floor should not reduce
access/egress or present a trip hazard. Heavier and Bulky items should be stored on the
lower shelfs only. There is no need to close the door fully when depositing/collecting
samples but you should minimise your time in the cold room.
Review in 12 months
Only current on day of printing. Check version number before use. Printed on 31/07/2017 17:59
Science Analytical Facility
SAF SSW 03: Cold Storage
Version Number: 001
Quarterly organising and tidying
Mind the step when entering.
Inspect floor upon entering for any signs of ice patches and treat/remove them.
Sample stored in the room are checked of against the deposit forms and samples passed
there storage data will be removed once the owner has been contacted. Were possible any
samples stored badly (not on racking, poorly boxed) will be correctly stored.
Due to the increased time in the room appropriate gloves and clothing should be worm and
the activity should be carried out by multiple people. However you should not spend
prolonged amounts of time (>20min) in the cold room before exiting and seeking a warm
refuge to allow your body to recover.
No Chemicals or scientific glassware is to be stored in any cold room.
Testing of Systems
The personnel alarms are tested every 6 months by EST/CBRE
Risk Assessments connected to this SSW:
HS002 RISK Assessment Cold Storage
SAF-RA-017 Cold Storage
By signing below I confirm I have read and understood this document and
will work by the methods defined in it.
Name
Date
Review in 12 months
Only current on day of printing. Check version number before use. Printed on 31/07/2017 17:59