Presented By:
Eddie Watson – SOF Guide (
[email protected]
Must
be submitted through OrgSync.com
SOF Committee
Funding Categories

Operating
•


Day-to-day expenses of the organization
Programming
•
Events
•
Fundraising
Travel
•
Travel expense assistance
Day-to-day expenses
 Never exceed $300
 Start-up expenses
• Organization banners, office supplies, etc…
 May not use funds for:
• Food Expenses (officer meetings)
• Salaries, stipends, or wages
• Computer purchases

 On-campus events offered to entire student body.
Max of $3000/fiscal year
• First come First Serve
 Food Allotment
• $150 max <40 people
• $900 max >40 people
•$10 max per person per event
 Organization responsible for 10% of total cost.

All StudOrgs must consult with OSA for any fundraising
activities.
 Must consult with OSA before soliciting funds
 Repayment of start up fees of 0%, 50%, or 100%
 Startup costs repaid within 2 (two) weeks
 Self-generated funds must kept in that StudOrg’s 900
Account, and must be deposited the day after earned
• Funds remain for future years

Non-campus events
50% of total cost
awarded
Max per year is $2,000
First come, First Serve
$800 max awarded to
Advisor per fiscal year
Can cover the cost of:
• Registration fee
• Lodging
• Per Diem (Food)
• Travel
• Ground
• Air
• Other Expenses
• Gas
• Parking
• Rent-a-car
SOF Grant Applications can be found on the CSU-Pueblo
OrgSync Website.
• Log-in to OrgSync.com
• Click on respective organization
• Click on Forms off to the left side
• The form is located under the Community Wide
section labeled “SOF Grant Proposal”.
 The Itemized budget, proposal, advisor support letter,
and quotes must be uploaded 2 (two) weeks prior to event
and according to Grant Review timeline within SOF grant
packet

Methods of promotion and advertising
 Formalized letter from advisor support
 Justification for each item requested
Submit SOF proposal through OrgSync two (2) weeks
prior
 Proposal will be reviewed at next SOF Grant Review
 Have representation to present StudOrg at Review
with five to ten minute presentation
Make sure to attach to proposal
• Expenses <$250, one quotes
• Expenses >$250 two quotes
• All office supplies from OfficeMax
• All food purchased from Chartwells
 If Lecturer/Guest Speaker attends, attach:
• Letter about the speech from them/agent
• Completed & Signed W-9 form
•Confirmation of availability
• Proposed honorarium or sample/unsigned contract
 May not commit Organization/University to an expense
 All business transactions in regard to SOF grant occur
through OSA
• Do not sign any contracts
• SOF is not obligated to fund event
 No money released until all paperwork is finalized
 Grants not used for reimburse expenses
All publicity for programs sponsored by SOF must have
SOF logo (located on website)
 Mondays at 6 pm in ASG Chambers
 Every two (2) weeks starting Monday the 13th
 Friday before hearing SOF Grant Application must be
submitted to OSA via OrgSync
 Prepare 5-10 min presentation about proposed event to
SOF Committee
 Committee deliberates after all reviews
 StudOrg must contact OSA by that Wednesday
Grant monies are not transferred into your account.
They are processed through central grant account
managed by OSA
 Submission of proposal does not guarantee award.
 Ask the StudOrg Team for help!!
 Reasonable and practical requests
 If items seems questionable, explain and provide
information
 Reserve locations
• Auxiliary services
• Ask for cost
 Plan events out early on!