LONG BEACH PONY BASEBALL
Member of PONY Baseball, Inc.
Board of Directors Position Descriptions
POLICY / PURPOSE STATEMENT
The Board of Directors of Long Beach Pony Baseball (LBPB) has adopted the following position
descriptions for each of their board positions. The positions and descriptions described here are not
necessarily all inclusive. The descriptions are intended to provide the main purpose of each role and
some guidance for general responsibilities. Additional responsibilities may be required as necessary to
completely fulfill the obligations of each position.
These descriptions are not intended to supercede any positions and/or descriptions included in the LBPB
Constitution and/or LBPB Approved By-Laws.
I. EXECUTIVE BOARD
A. President - Serves as the Chief Executive Officer of the League; presides at all meetings of the
League membership and at all meetings of the Board of Directors; is an ex-officio member of all
standing and special committees and shall perform such other duties as are normally associated with
the office of President
B. Vice President - Performs such duties as may be assigned by the President; shall otherwise assist
the President in the performance of the President’s duties and shall preside at meetings in the
absence of the President.
C. Secretary – Has custody of the Constitution and Bylaws, and all other records of the League; keeps
an accurate record of the meetings and other activities of the League and of the Board of Directors; is
responsible for all correspondence on behalf of the League and transmits all records and
correspondence to any person elected to succeed him or her in that office.
D. Treasurer - Receives and disburses all funds with the approval of the Board of Directors; keeps an
accurate account of all funds received and disbursed for the League; submits financial reports at
meetings and at such other times as may be requested by the President; compiles an annual report
of League finances; provides the books of the League and such other documentation as requested
for the annual audit and transmits all financial records to any person elected to succeed him or her in
that office.
E. Player Agent - Supervises the annual registration of player candidates, tryout sessions and
distribution of players among League teams and maintains listing of eligible players not assigned to
teams who may be available as replacement players; serves as an escalation point in handling issues
that may arise related to players and their teams.
II. LEAGUE COMMUNICATIONS
A. Publicity Director - Responsible for news media relations and the general publicizing of League
activities and special events; publishes press releases for every special league wide event or
accomplishment; responsible for interfacing with the webmaster for the Long Beach Pony Website.
B. Auxiliary President – Leads the Auxiliary Board in the planning and execution of events and
activities throughout the season. Serves as meeting chairperson for Auxiliary Board, conducting
regularly scheduled meetings and reporting status of plans and submitting budgets to Board of
Directors for auxiliary events and activities.
C. Sponsorship Coordinator - Responsible for developing and maintaining a program designed to
solicit sponsors for each season, as well as solicit sponsors to support tournaments, raffles, and other
fund raising activities the League engages in throughout the season; responsible for offering proper
gratitude on behalf of the League in writing, to all donors and to award such plaques or items to
donors that the Board of Directors shall prescribe.
D. Member-At-Large – Special duties as assigned throughout the season by the Board of Directors.
Page 1 of 3
Adopted: 1/2014
Approved: 2/26/2016
LONG BEACH PONY BASEBALL
Member of PONY Baseball, Inc.
Board of Directors Position Descriptions
II. BALLPARK OPERATIONS
A. Field Director – Responsible for the general preparation, maintenance, development and
improvement of all playing facilities owned, leased or used by the League and shall make
recommendations to the Board of Directors for suggested or needed expenditures in this area of
operation.
B. Snack Bar Director - Provides a clean and fully stocked Snack Bar; reports itemized disbursements
to the Treasurer; acts as supervisor of the Snack Bar staff; sets forth a schedule by team for staffing
the Snack Bar.
C. Member-At-Large – Special duties as assigned throughout the season by the Board of Directors.
II. BASEBALL OPERATIONS
A. Tournament Director - Responsible for planning and overseeing all tournaments that are hosted by
Long Beach Pony; tournaments include any Long Beach Pony sponsored tournaments, official PONY
sanctioned tournaments and any other tournaments as prescribed by the Board of Directors;
responsible for overseeing the All-Star selection process.
B. Statistician – Collects scorecards from the field on a daily basis; maintains win/loss records of all
teams by Division; posts said records in a prominent location each week; makes certain official
scorebooks are available in the Snack Bar prior to each and every game; conducts training clinics for
team scorekeepers prior to start of regular season.
C. Chief Umpire - Obtains suitable umpires for the League as directed by the Board of Directors; shall
consider all complaints relative to umpires and make suitable recommendations to the Board of
Directors; the Chief Umpire shall make every effort to register all umpires with PONY.
D. Winter Ball Director - Responsible for planning and coordinating all aspects of the Winter Ball
season for all divisions.
E. Equipment Director - Responsible for ordering and purchasing of playing equipment for the League,
the distribution of equipment among the League teams, the collection, inventory and storage of
equipment during the off-season and preparation of such reports and suggestions as needed by the
Board of Directors for budgetary action.
II. AUXILIARY BOARD (NON-BOARD OF DIRECTOR POSITIONS)
A. Opening Day Chairperson – Responsible for planning, coordinating and handling all Opening Day
activities. This includes coordinating vendors for the day.
B. Picture Day Chairperson – Responsible for securing picture vendor, scheduling vendor for picture
day, disbursing picture packets to teams in advance of picture day, planning and scheduling teams
for pictures, coordinating with teams on day of, and delivering pictures to teams when they arrive.
C. Team Parent Liaison – General Liaison to team parents. Responsible for putting together and
distributing the team parent handbook. Conducts Team parent meeting at beginning of season. Will
be the main source of information for team parents and is required to communicate with them
throughout season.
D. Trophy Chairperson – Responsible for ordering and distributing trophies and awards at league’s
end. Also responsible for ordering and distributing All Star tournament awards as directed by the
Tournament Director.
E. Uniform Chairperson – Responsible for securing bids for the league uniforms. Responsible for
submitting bids to Board of Directors for review and approval. Responsible for coordinating, ordering
and disbursing league uniforms prior to season. Also responsible for coordinating post season All
Star uniforms with the Tournament Director. Must be available to be at Draft Day to coordinate
managers’ uniform selection and ordering.
F. Snack Bar Assistant – Assists the Snack Bar Director with the operation of the snack bar, including
assistance with ordering, stocking, inventory, and snack bar schedules.
Page 2 of 3
Adopted: 1/2014
Approved: 2/26/2016
LONG BEACH PONY BASEBALL
Member of PONY Baseball, Inc.
Board of Directors Position Descriptions
G. Volunteer Director - Responsible for developing a volunteer program; announcement and
recruitment of volunteer opportunities throughout the league; interfaces with teams for recruitment of
volunteers.
H. LBP Merchandise Coordinator – Coordinates procurement and sale of LBP merchandise
throughout the season. Maintains, tracks and organizes inventory of LBP Merchandise and reports
sales of merchandise to Auxiliary President for presentation to the Board.
I. Member at Large – Available to help with any activities or duties as assigned by the Auxiliary Board
President. Required to be at all auxiliary meetings and attend most events.
Page 3 of 3
Adopted: 1/2014
Approved: 2/26/2016