HP Digital Sender 9250c
Overview
The HP Digital Sender 9250c is one of
the scanners in the ETC Lab in room B-23
of Alumni Hall. It is capable of scanning
multiple loose leaf pages into a single
digital file. It also boasts a small flatbed
scanner that will allow you to scan bulkier
items such as books. When using this
scanner, you have the option to output to
either an email address, or to a drop folder
located on one of the ETC iMac
computers.
SCANNING LOOSE LEAF PAPER
If you are attempting to scan loose leaf paper,
the HP Digital Sender 9250c can handle up to
about 50 pages at a time.
Simply slide your pages right-side-up and
facing upward into the above slot.
Once scanned, your pages will be deposited
underneath the upper area in this bottom shelf.
Skip ahead to Setting Up Your Scan to see how to proceed from here.
IMPORTANT: If you need to scan more than 50 pages, please refer to the section later on
in the tutorial on how to put together a Job Build.
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SCANNING BOOKS
The top of the scanner lifts and swivels up to reveal a flatbed
scanner. Anything that cannot fit through the loose leaf reel
mentioned above, such as a textbook, can be scanned this
way instead. If you wish to scan something on paper that you
do not wish to damage, this method is also a good idea.
When laying down your item to be scanned, be sure to line it
up with the green arrow on the top right corner of the flatbed
(illustrated below).
Make sure that you set up flush with the green lines. There
are indicators to designate the size limit your item must
remain within in order for the entire surface area to be
captured. If your item exceeds this size limit, consider using
the Microtek Scanmaker 9800XL flatbed scanner.
Once your item is laid out, close the top of the scanner. You
DO NOT need to completely close the top in order to proceed.
Skip ahead to Setting Up Your Scan to see how to proceed from here.
IMPORTANT: To scan multiple pages into the same document, please refer to the section
later on in the tutorial on how to put together a Job Build.
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SETTING UP YOUR SCAN
When you first begin using the digital
display of the HP Digital Sender 9250c,
the menu screen should look like this.
If you see anything else, look for
the Home button in the top left
corner (illustrated above) or flip the
power button off and on again if you see an
error message.
NOTE: Past this point, if you leave the menu screen idle for more than one minute, the
scanner will time out and return to the above menu, and your settings will be reset.
You have two choices for output destinations when scanning an item: Email and Network Folder.
Tap either option on the touch screen above to make your selection.
OUTPUTTING THROUGH EMAIL
If you select the Email option, you will be presented with the following screen:
The From: field should be automatically filled with the word courseweb. This is the name that will
appear as the sender of the email. Tap the To: field to enter your email address.
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Type your email address into the provided
field on the next screen. You can include
multiple emails in this field. You can use
either the touchscreen keyboard, or the full
out keyboard at the bottom of the scanner,
illustrated below.
IMPORTANT:
IMPORTANT: Keep
Keep in
in mind
mind that
that the
the
University
of
Pittsburgh’s
webmail
University of Pittsburgh’s webmail andand
exchange
exchange systems
systems limit
limit attachments
attachments to
to 10
10
MB
in
size.
Other
email
services
will
also
MB in size. Other email services will also
likely
attachment size
size as
as well.
well. If
If
likely limited
limited your
your attachment
you
you anticipate
anticipate your
your scan
scan will
will go
go over
over this
this size
limit,
consider
instead
Outputting
to
the
size limit, consider instead Outputting
to
Network
Folder,
outlined
below.
the Network Folder, outlined below.
Fill out the Subject: and File Name: fields in
the same manner. Subject will be the
Subject of the email, and will help you
identify the item in your inbox. File Name
will be the name of the file attached to the
email, and will help you identify the item
after you download from your email. These
two do not have to be the same, but the file
name more directly ties to the item itself.
There is also a CC: and BCC: option if you wish to send the scanned item this
way as well.
NOTE: To access all the fields on this page, you will need to use the
scroll bar along the right side of the touch screen to scroll down. Do
not confuse this with the More Options arrow, mentioned below.
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Once you have your email addresses, subject and file name
set the way you want them, click the More Options arrow at
the bottom of the screen to proceed to the next page. Skip
ahead to Scan Settings for the next step.
OUTPUTTING THROUGH THE NETWORK FOLDER
If you select the Network
Folder option, you will be
presented with the following
screen.
First, tap the DSOUTPUT
option on the left to set your
destination folder. It should
highlight upon selection.
Next, tap the text field under File Name: to title your scanned item.
You can use either the provided touchscreen, or the
pull-out keyboard at the bottom of the scanner.
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Once you have your file name set the way you want them, click
the More Options arrow at the bottom of the screen to proceed
to the next page.
SCAN SETTINGS
Whether you are outputting through Email or through the Network Folder, the next step will take
you to a page that should look like this:
These are your scan settings. Tap any of the above buttons to change their setting, and then click
OK to save that setting. The different settings are as follows.
Document File Type
This is the type of file your scan will output to. The HP Digital Sender 9250c
can output to PDF (recommended for documents and book scans) or 3 image
types: JPEG (recommended for photographs and illustrations), TIFF or MTIFF
(recommended for scans that will go towards making digital art). Selecting an
image option will always output each page to its own file, regardless of whether
Job Build has been enabled.
Output Quality
This is the quality of your scan. By default, it is set to Medium. If you want to
make a High quality scan, it will produce a larger file (see above note about
email attachment size limits). If quality is less of a concern, you may want to
make a Low quality scan to get a smaller file, which will output faster.
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Resolution
This is the resolution of your scan. It is measured in dpi (dots per inch), which
represent how many pixels are used to make up an inch of space. Fewer dots
per inch means lower resolution and a lower file size, and vice versa. The
resolution can be adjusted from as few as 75 dpi and up to 300 dpi.
Color/Black
This is the color of your scan. If you need to scan in full color, select
Color scan. If not, set it to Black/White scan.
Original Sides
This is how many sides of your document you wish to scan (only
applies to loose leaf paper). If you wish to scan only one side,
select 1-sided, or if both, select 2-sided.
Content Orientation
This is the orientation of your scan. If you want a vertical output, select
Portrait, and if you want a horizontal output, select Landscape.
Original Size
This is the size of your scan. Most common documents should be
Letter 8.5”x11”, but if you need to scan in another size format,
Legal 8.5”x14”, Exec 7.25”x10.5” and Statement are available
for selection
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Optimize Text/Picture
This will allow you to optimize your scan for either Text or Picture. You can either select Manually
adjust and use the slider in the lower right corner, or select Text or Printed picture.
The last two settings can be reached by selecting the More Options arrow at the bottom.
The last two options should look like this:
Once again, you can tap either option to adjust your setting. We will go into Job Build in depth in
the next section.
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Image Adjustment
This will allow you to adjust your image settings. If you want to make your image brighter or darker,
use the Darkness slider. To make your background more clear, use the Background Cleanup
slider. And to make images in your scan stand out more sharply, use the Sharpness slider.
Once you have all of your settings the way you want
them, simply tap the Start button at the top left of the
screen, or press the green Start button on the button
pad next to the touch screen.
Once you have finished your scan, the yellow Data light to
the left of the touchscreen should start to blink. It will
continue to blink until your item is sent. Depending on the
size of your scan, it may take anywhere from 1 to 45
minutes, so if you plan to scan a large document, be sure
to budget some time.
Once this light stops blinking, check your email or the
DSOUTPUT folder on the ETC iMac for your scanned item.
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JOB BUILD
Job Build allows you to make multiple scans, and merge them into one document. This will be
necessary if you want to scan multiple items on the flatbed scanner, such as pages in a book, or if
you have more than 50 loose leaf pages and cannot fit your entire document into the feed on top of
the scanner.
To enable Job Build, simply tap the
Job Build button the final Settings
page. This should give the following
option. Tab the button for Job Build
On, and then hit Ok.
Once you have enabled Job Build, and have all of
your settings the way you want them, simply tap the
Start button at the top left of the screen, or press the
green Start button on the button pad next to the touch
screen.
Your scan will begin. Once the HP Digital Sender 9250c has run out of things to scan, the
following message will pop up on the touchscreen:
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For Books and other Flatbed scans: lift the top of the
scanner, turn to the next page or set your next item (making
sure to line up the scanned surface of your item to the green
arrow in the upper right corner), reset the lid and tap the Scan
button on the touch screen.
For Loose Leaf scans: retrieve your first batch of scanned
items from the lower area and slide your next batch of loose
leaf into the feed on top of the scanner, and tap the Scan
button on the touch screen.
When you have scanned every page you want to include in
this document, tap Finish.
Once you have finished your scan, the yellow Data light to
the left of the touchscreen should start to blink. It will
continue to blink until your item is sent. Depending on the
size of your scan, it may take anywhere from 1 to 45
minutes, so if you plan to scan a large document, be sure
to budget some time.
Once this light stops blinking, check your email or the
DSOUTPUT folder on the ETC iMac for your scanned item.
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