Job Title:
Coord, Workers' Comp/Leave of Absence
110-9504-Human Resources
Creation Date:
Feb 07, 2017 10:21:18am
Last Updated:
Feb 07, 2017 11:21:01am
Position Code:
110-9504-2397 Feb 07, 2017 11:21:01am up to present
Department:
110-9504-Human Resources
FLSA Exempt
Status:
Non Exempt
Job Summary:
Responsible for administration of the Columbus Regional Absence Management Program, (Family and Medical Leave Act, FMLA,
and leaves of absence). Coordinates the return to work for employees on medical leave, and administration of short (STD) and long
term disability (LTD) employee benefit programs
Pay Grade:
112
SPECIFICATIONS
Description
Minimum Required
Preferred / Desired
Experience
Three years' experience in leave management, working with Three years' experience in leave
FMLA and leave of absences and Short/Long Term
management, working with FMLA and
Disability. One year medical office experience preferred.
leave of absences.
One year medical office experience
preferred.
Education
Bachelor's degree in Human Resource Management,
Business Administration or related field preferred.
High School diploma.
Bachelor's degree in Human Resource
Management, Business Administration or
related field preferred.
Training
Special Skills
Ability to analyze, solve problems and recommend
solutions. Strong knowledge of computerized information
processing systems. Advanced skills in word processing
and spreadsheets. Above average communications skills
and the ability to relate effectively to the public and health
care professions.
Ability to analyze, solve problems and
recommend solutions. Strong knowledge of
computerized information processing
systems. Advanced skills in word processing
and spreadsheets. Above average
communications skills and the ability to
relate effectively to the public and health
care professions.
Licensure
None.
Reporting Relationships
Does this position formally supervise employees?
No
1
If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.
WORK ENVIRONMENT
Light
Functional Demands
Label
Short Description
Full Description
Sedentary
Very light energy
level
Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.
Light
Moderate energy
level
Lift and carry 25-35 lbs. Push/pull 50-100 lbs. (ie. empty bed, stretcher)
Medium
High energy level
Lift and carry 40-50 lbs. Push/pull +/- 150-200 lbs. (Patients on bed, stretcher) Lateral transfer 150-200 lbs. (ie.
Patient)
Heavy
Very high energy
level
Lift over 50 lbs. Carry 80 lbs. a distance of 30 feet. Push/pull > 200 lbs. (ie. Patients on bed, stretcher) Lateral transfer
or max assist sit to stand transfer.
Other
...
...
Activity Level Throughout Workday
Physical Activity Requirements
Occasional
(0-35% of day)
Sitting
Standing
X
Walking
X
Climbing (e.g., stairs or ladders)
Lifting - Floor to waist level
Lifting - Waist level and above
Carry objects
Frequent
(36-66% of day)
X
Continuous
(67-100% of day)
Not
Applicable
X
15 lbs.
10 lbs.
0 lbs.
0 lbs.
0 lbs.
0 lbs.
X
Push/Pull
X
Twisting
X
Bending
X
Reaching forward
X
Reaching overhead
X
Squat/kneel/crawl
X
Wrist position deviation
X
Pinching/fine motor activities
X
Keyboard use/repetitive motion
X
Taste or Smell
X
Talk or Hear
Sensory Requirements
X
Minimal
Moderate
Accurate
Not Applicable
X
Yes
No
Accurate 20/40
Very Accurate 20/20
Not Applicable
X
Not Applicable
X
Depth perception
Hearing
X
Color Discrimination
Near Vision
Far Vision
Environment Requirements
Occupational Exposure Risk Potential
Bloodborne pathogens
X
Reasonably
Anticipated
X
Chemical
Airborne communicable diseases
Extreme temperatures
Not Anticipated
X
X
X
2
Radiation
X
Uneven surfaces or elevations
X
Extreme noise levels
X
Dust/particular matter
Usual workday hours
Other (List)
X
8
Not Anticipated
Total Weight 60%
JOB STANDARDS
Job Standards
Weight
1.
30.0%
Administers the employee leave of absence and FMLA programs for Columbus Regional to ensure compliance with state and
federal regulations.
Performance Expectations
1.1
Follows up with employees when requests are incomplete or proper documentation has not been submitted.
1.2
Responds to employee questions concerning leave eligibility and procedures. Acts as a liaison between employees and CIGNA, the third-parrty
leave administrator. Ensures that CIIGNA is promptly responding to employee requests and providing a high level of customer service to
Columbus Regional Health employees.
1.3
Coordinates with Department Managers and Directors on issues related to the use of PTO and EIB time, return to work procedures and eligibility,
and review of restrictions and light duty accomodations. Ensures that a fitness for duty certificate has been provided.
1.4
Reviews the Employees with No Hours Report each pay period to identify full time and part time employees with benefits who have not worked
during the pay period. Follows up with the employee and/or supervisor to determine if a leave of absence is warranted.
1.5
Prepares a weekly report for the Payroll Department for review against Kronos records and leave system. Researches any discrepancies to ensure
that the employee's time is accurately reported. Maintains leave records in the HRMS system.
Job Standards
Weight
2.
15.0%
Administers the Short Term Disability, Long Term Disability, and Life Insurance Benefit Programs.
Performance Expectations
2.1
Distributes information on and explains benefits to employees; serves as liaison between employees and insurance carriers. Follows up on
pending coverage elections awaiting medical underwriting determination.
2.2
Verifies the calculation of the monthly premiums for group insurance policies and maintains statistical data relative to premiums, claims and
costs. Resolves administrative problems with the carrier representatives. Process premium invoices for payment, generates reports, and verify
deductions and premiums to submit along with remittance.
2.3
Coordinates with CIGNA to provide EIB end date, proof of enrollment, and time records from Kronos.
2.4
Maintains an employee file record of disability request and recipients. Provides monthly statistics for department reports.
2.5
Monitors the status of employees on leave and ensures that an application for Long-term Disability benefits is filed if the employee's disability is
expected to continue through the end of the elimination period.
Job Standards
Weight
3.
10.0%
Manages and coordinates the activities of Columbus Regional's Worker's Compensation Program
Performance Expectations
3.1
Manages the Columbus Regional workers' compensation program. Coordinates with Urgent Care and PMA to obtain necessary referrals and
approvals for medical treatment.
3.2
Acts as liaison with legal counsel for the resolution of worker's compensation claims. Coordinates claims with Columbus Regional's workers'
compensation carrier for proper processing
3.3
Communicates specific worker's compensation issues, trends and action plans with department and business agencies. Provides the Safety
Commmittee with monthly injury reports.
3.4
Coordinates with Department Managers and Directors on light duty accomodations.
3.5
Maintains OSHA 300 log and annual reporting to the Department of Labor and to the State Board of Workers Compensation.
3
3.6
Reviews incidents reported in the RL6 system on a daily basis. Files first report of injury with TPA. Gathers witness statements, if needed.
Provides wage statements and other information.
Job Standards
Weight
4.
Works on special projects and provides reports and graphs to support the efficient operations of the department.
4.1
Prepares charts, graphs, booklets, and end of the month reports timely as requested, ensuring accuracy of data.
4.2
Keeps departmental files current and organized.
4.3
Completes special project assignments according to direction and within pre-specified time frame.
5.0%
Performance Expectations
Total Weight 40%
BEHAVIORAL STANDARD
Job Standards
Weight
1.
8.00%
Attitude - We are positive
Performance Expectations
1.1
Sets an example for others by exhibiting behaviors that convey a welcoming atmosphere and displays a positive attitude with everyone including
co-workers and patients. Takes a "can do" approach to all tasks assigned, does not focus on the negatives or "can't do that," but rather gets the job
done with a positive disposition.
Job Standards
Weight
2.
8.00%
Commitment - We are current in our skill
Performance Expectations
2.1
Exhibits an on-going commitment to maintaining the highest levels of personal performance by keeping his/her work skills up-to-date.
Demonstrates commitment to Columbus Regional's Mission and Vision. Actively participates in making this a better place to work and receive
care by offering ideas for cost savings, new program ideas, ideas for current program enhancements, worksite improvements, etc.
Job Standards
Weight
3.
8.00%
Enthusiasm - We love what we do
Performance Expectations
3.1
Projects the overall appearance of an individual who is engaged in their work assignments and who is doing everything in their ability to promote
the success of Columbus Regional. Consistently smiles and is someone others enjoy being around. Both verbal and non-verbal interactions with
physicians, patients, family members, visitors, and co-workers exude respect for the other person and a genuine desire to meet the other person's
legitimate needs.
Job Standards
Weight
4.
8.00%
Innovation - We passionately pursue improvement.
Performance Expectations
4.1
Proactively researches and resolves service issues to eliminate future occurrences. Offers suggestions to improve processes and systems
enhancements, and ideas for cost savings that can enhance quality and service. Takes responsibility for personal mistakes and uses them as
learning opportunities.
Job Standards
Weight
5.
8.00%
Teamwork - Everything is possible through teamwork.
4
Performance Expectations
5.1
Promotes cooperation and understanding among peers/staff and within the organization; shares information and resources with others; works with
others to achieve positive results for our commitment to excellence; displays flexibility in work practices; support group and management
decisions; and makes new team members feel welcome and part of the team.
-- End --
5