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INVITATION TO QUOTE REF: HA294/004/375 - KNOWLEDGE MANAGEMENT
INVITATION TO QUOTE AMENDMENT NUMBER 1
1.
Further to the issue of the above Invitation to Quote and receipt of tender responses, for
the purposes of clarification, the UKHO wishes to advise of the following amendments to the
Invitation to Quote documents.
a.
Statement of Requirements
2.2 Approach
Delete: In entirety
Insert: As follows:
Item 1
To address the issues outlined in the introduction, the UKHO is planning to
conduct a pilot study into the capture and use of knowledge (i.e. Knowledge
Management) from 1st November 2011 to 30th April 2012.
The pilot study will help to inform UKHO of the strategy and the technical
approach and tactics required to implement that strategy following the pilot
phase.
The pilot study will focus on a limited geographic area of our production process
to deliver a fully functioning knowledge management environment.
Item 2
This Invitation to Quote includes an option of a wider knowledge management
roll out which the UKHO may exercise upon successful completion of the pilot
study. However, the UKHO, at its sole discretion, reserves the right not to award
the whole or parts of this piece of work or to re-tender.
4. Deliverables
Add: The pilot study period shall end on 30th April 2012 and the following
deliverables shall be completed by 27th April 2012:
b.
Invitation to Quote
Add: the following:
2.13
Security Clearance
The UKHO is a MoD site and as such the Contractor shall provide personnel to
carry out the work who either already hold BPSS clearance or are willing to
undergo security checks to obtain BPSS clearance. This will involve the
following:
Where the personnel coming on site already hold security clearance:
Provide UKHO with the full names and dates of births of those personnel no later
than 1 week prior to work commencing so that the clearances can be verified.
Where the personnel coming on site do not hold security clearance:
Personnel shall arrive onsite on their first day with the following documents:
 Passport and driving licence
 Proof of address issued within the last 3 months (such as a utility bill, if
providing a bank statement a corresponding bank card must also be
provided).
4.2 Special Terms and Conditions of Contract (embedded document)
Condition number 2.3 Period of Contract
Delete: in entirety
Insert: as follows:
2.3 Period of Contract and Options
a. The contract shall remain in force from contract award date until acceptance
by the Authority of Item 1 and Item 2, should the UKHO wish to exercise the
option, subject to the Authority's rights of termination under these conditions of
contract.
b. The Authority may within 6 months of acceptance of Item 1, exercise its option
in respect of the optional item (Item 2) by issuing a contract amendment. If the
Authority chooses to exercise this option it will submit a contract amendment to
the Contractor, in respect of the relevant optional item. The Contractor will
confirm its acceptance of the contract amendment by signing the relevant
DEFFORM 10B and returning it to the Authority within five business days of
receipt.
Condition number 2.4 Payment
Add: the following paragraphs:
The payment profile for Item 1 shall be full payment upon delivery and
acceptance of the pilot as set out in condition 2.10 Acceptance.
The payment profile for Item 2 shall be determined and agreed between the
Contractor and the UKHO prior to taking up the option should the UKHO wish to
exercise the option.
Condition number 2.10 Acceptance
Delete: in entirety
Insert: as follows:
Acceptance for Item 1 shall occur upon completion and delivery of the pilot to the
satisfaction of the Technical Liaison Officer named in condition 2.1b and in
accordance with the Deliverables set out in section 4 of the Statement of
Requirements.
Acceptance of Item 2 shall be determined and agreed between the Contractor
and the UKHO prior to taking up the Option should the UKHO wish to exercise
the option.
c.
Questionnaire and Pricing Schedule
Line 35
Delete: Tender Price
Insert: Firm Price for Item 1
Line 36
Delete: Full Project running cost (Daily Rates)
Insert: Firm Daily Rates for Item 2
d.
Daily Rates Description
Add: the following:
Pricing
The firm daily rates below will be used for any additional or ongoing work and
shall be used to determine pricing for Item 2.
Column 4 Heading
Delete: Day rate £ 01 June 2012 - 31 May 2013
Add: Firm Day Rates 01 June 2012 - 31 May 2013
Column 5 Heading
Delete: Day rate £ 1 June 2013 to 30 May 2014
Add: Firm Day Rates 1 June 2013 to 31 May 2014
e.
Invitation to Quote
2.
All other terms and conditions contained within the Invitation to Quote remain
unchanged.
3.
Please acknowledge receipt and confirm by close of business on Thursday 6th October
whether the above clarifications will result in any alteration to your tender response and
advise of any such alterations.
If we do not receive any such advice from you we will consider your submitted tender
response to be unaltered.