SRTD-II is an EU
Funded Project
Support to Research, Technological Development & Innovation
In Jordan
SRTD Phase II
Grant Guidelines and Application Process
Eng. Raid Al-Ajlouni
SRTD - I . (2007-2010)
Grants
Areas
of Interest
SRTD - II (2013 – 2016)
Minimum
60 grants
60 grants
Minimum 40 applied
30 Research,
research,
30 Start Up Businesses. Minimum 20
commercialization.
Agro, biotech, energy,
environment (water),
food, health, ICT and
nanotechnology
Energy , Food
Health , Water
Based on national R&D
priorities
2
THE NEED FOR R&D
The National Agenda of Jordan (2006-2015)
identified three characteristics of a growth
oriented economy:
i) Innovation and technological advancement,
ii) Expansion of entrepreneurial activities
iii) Support of start up business.
The main keys to achieve these objectives
Matching the business sector with the research
and academic community
3
THE NEED FOR R&D
The main problem in the Jordanian R&D and
Innovation sector has been identified as
the little
“Commercialisation & Marketing Potential”
of research community output.
Main Reason
The Focus of a large part of the research
community is on publishing scientific articles.
not on commercialisation of RDI.
4
Support
Applied Research and Commercialisation
Activities through
Grant Schemes
Applied Research
Commercialisation
Implementation of applied
research Activities
in the Technology Research
with a potential development
into innovative services and
products
Implementation of applied
research Results
into Commercialisation Activities
for development
into innovative services and
products
5
Definition : WHAT IS A GRANT
Financial donation by the contracting authority
The Grant is
(HCST)
To support the implementation of an action
(Research)
Co-financing from the beneficiary of the Total Eligible
Cost
The grant beneficiary is the owner of the action and its
results
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www.srtd.hcst.gov.jo
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www.srtd.hcst.gov.jo
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Grant schemes
The overall indicative amount made available under these Calls for
Proposals is € 1, 800,000
APPLIED RESEARCH
COMMERCIALISATION
€1.100,000
€700,000
To finance a minimum of 40+20 projects of:
• minimum amount: € 10,000
• maximum amount: € 25,000
This amount must be between the minimum and maximum
percentages of total eligible costs of the action
• Minimum percentage: 50% of the total estimated eligible costs.
• Maximum percentage: 80% of the total estimated eligible costs.
The 20 -50% remaining balance must be financed from sources other
than the SRTD II or the European Development Fund
9
Eligibility of Applicants
In order to be eligible for a grant, the applicant must:
• Be legal persons and resident in the Hashemite Kingdom of Jordan
• Be a specific type of organisation established in the Hashemite Kingdom of
Jordan or in a Member State of the European Union
• Be directly responsible for the preparation and management of the action
 The applicant will become the Beneficiary, if he have a co-applicants
working with him he will be identified as the Coordinator
 The Coordinator represents any other co-beneficiary and Coordinate the
design and implementation of the Action.
Co-applicant(s) must satisfy the eligibility criteria as the applicant and
Participate in designing and implementing the action.
 Will become beneficiaries in the Action (together with the Coordinator)
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Eligibility of Applicants
Applicant and co-applicants may act
with affiliated entity(ies)
• Must satisfy the same eligibility criteria as Applicant and
Co-applicant
• Will participate in design and implementation
• Will not become beneficiary of the action
• Have legal or capital structural link with the applicant
This link should exist before the call for proposals and
remain valid after the end of the action.
Type of Actions financed under this Call
Duration
Applied Research An action may not exceed 18 months
Commercialisation An action may not exceed 12 months
Location
Actions must take place in Jordan
Location(s) of the action:
Location(s) of the action:
Dead sea, Shoneh, Jordan valley (Salt)
Jordan University of Science and Technology
Location(s) of the action:
Jordan, Worldwide, MENA Region
Location(s) of the action:
Jordan and Neighbouring countries
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Type of Actions financed under this Call
Area Of Interest / Key area / Sectors
Water: Research on
• production of Safe Water for Drinking
• production of Safe Water for Agriculture and Industry
• Efficiency of Water use
Energy:
• Efficiency of Energy Use
• production of Renewable Energy
• Production of New Energy
Food: production of Safe and Affordable Food for Humans and Animals
Health: Improvement of Human Health
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The Call for Proposals
Number of applications and grants per applicants
The Applicant
• Applied Research Applicants May NOT submit more than one
application.
• Commercialisation Applicants May submit more than one
application.
• May Not be awarded more than one grant in each scheme.
• May be a Co-Applicant in another application.
Co-Applicant
• May participate in more than one application .
• May participate in more than one awarded grant.
• May be the Applicant in another application .
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The Full Cycle of the Call for Proposals
1
• Publicity / Info Days
2
• Concept Note & Full Application submission & registration
3
• Administrative check For the Applications
4
• Assessment of the Concept Notes
5
• Evaluation Committee’s recommendations
6
• Assessment of the Full Application
7
• Verification of Eligibility
8
• Evaluation Committee’s recommendations
9
• Contract preparation
10 • Publicity
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Documents to be Completed
Application form contain
Part A : Concept note
Part B : Full application
Budget for the Action (3 different worksheets)
Worksheet 1 – Budget
Worksheet 2 – Justifications
Worksheet 3 – Expected sources of funding
Checklist for the full application form
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HOW TO APPLY
Applicants must apply in English.
Hand-written applications will not be accepted
No additional annexes should be sent.
The last version of the Concept Note and the Full
Application form must be used.
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www.srtd.hcst.gov.jo
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Contents of Application form
PART A - CONCEPT NOTE (max 5 page)
Include 3 parts
• Summary of the Action
• Descriptions of the Action (max 1 page)
• Relevance of the Action (max 3 pages)
1256 Words
68 Words
What is the page
• A4 size Paper
• Arial 10 font
• 2 cm margin
• Single line spacing
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Contents of Application form
PART A - CONCEPT NOTE
20
PART A - CONCEPT NOTE
21
Summary of the Action
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Contents of Application form
PART B - Full Application
Include 9 parts
• General information
• The action
• Description (max 13 pages)
• Methodology (max 5 pages)
• Duration and the plan for implementing the action (max 4
pages)
• Sustainability of the action (max 3 pages)
• Applicant’s, Co-applicants & Affiliated entities experience
• Applicant’s , Co-applicants, Affiliated entities administrative
identification
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www.srtd.hcst.gov.jo
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Annex B - Budget
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BUDGET – Main Lines
1. Human Resources
2. Travel
3. Equipment and Supplies
4. Local Office
5. Other costs, services
7. Direct eligible costs
8. Contingency reserve (max 5%)
10. Administrative Costs (max 7%)
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Budget for the Action
Main Template
Cost
Unit
13
# of units
Unit value
(in EUR)
Total Cost
3
(in EUR)
18
18
300
90
5400
1620
1. Human Resources
1.1 Salaries (gross salaries including social security charges and other related
costs, local staff)4
1.1.1 Technical
1.1.2 Administrative/ support staff - eg Student Internship
Per month
Per month
1.2 Salaries (gross salaries including social security
charges and other related costs, expat/int. staff)
1.3 Per diems for missions/travel5
1.3.1 Abroad (staff assigned to the Action)
1.3.2 Local (staff assigned to the Action)
1.3.3 Seminar/conference participants
Subtotal Human Resources
2. Travel6
Per month
2.1. International travel
2.2 Local transportation
Subtotal Travel
3. Equipment and supplies7
Per flight
Per month
2
600
1200
3.1 Purchase or rent of vehicles
3.2 Furniture, computer equipment
3.3 Machines, tools…
3.4 Spare parts/equipment for machines, tools
3.5 Other (please specify)
Subtotal Equipment and supplies
Per vehicle
5
25
125
Per diem
Per diem
Per diem
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Budget for the Action
Main Template
Cost
4. Local office
4.1 Office running costs
4.2 Office rent
4.3 Consumables - Office supplies
4.4 Other services (tel/fax, electricity/heating, maintenance)
Subtotal Local office
5. Other costs, services8
5.1 Publications9
5.2 Studies, research9
5.3 Expenditure verification/Audit
5.4 Evaluation costs
5.5 Translation, interpreters
5.6 Financial services (bank guarantee costs etc.)
5.7 Costs of conferences/seminars9
5.8. Visibility actions10
Subtotal Other costs, services
6. Other
Subtotal Other
7. Subtotal direct eligible costs of the Action (1-6)
8. Indirect costs (maximum 7%)
9. Total eligible costs of the Action (7+ 8)
10. Contingency reserve (maximum 5% )
11. Total eligible costs (9+10)
12. - Taxes 11
- Contributions in kind 12
13. Total accepted costs of the Action (11+12)
Unit
13
Per month
Per month
Per month
Per month
Per Person
# of units Unit value Total Cost
3
(in EUR)
(in EUR)
18
100
1800
3
100
300
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Annex B - Budget
30
Justification of The Budget
Justification of the Budget for the Action
Costs
1
Clarification of the budget items
All Years
Justification of the estimated costs2
1. Human Resources
1.1 Salaries (gross salaries including social security charges and other
related costs, local staff)
1.1.1 Technical (50% of the time)
1.1.2 Technical (100% of the time)
1.1.3Secretary (100% of the time)
1.1.4 Accountant (10% of the time)
1.2 Salaries (gross salaries including social security
charges and other related costs, expat/int. staff)
1.3 Per diems for missions/travel
1.3.1 Abroad (staff assigned to the Action)
1.3.2 Local (staff assigned to the Action)
1.3.3 Seminar/conference participants
Subtotal Human Resources
2. Travel
2.1. International travel
2.2 Local transportation
Based on local market for Technical staff/ and
on a scale of 1000 a month for the technical
required 50% of the time for the duration/ 12 expertise/Contract and salary transfer slip as
days a month
evidence in addition to accounting records
Based on local market for Technical
staff.Contract and salary transfer slip as
full time staff
evidence in addition to accounting records
Based on local market for support staff/ Contract
and salary transfer slip as evidence in addition to
full time staff
accounting records
based on local market for support staff on a
scale of 400 Euro a month /contract and salary
required 10% input per month for the
transfer slip as evidenced in addition to
duration
accounting records
for project staff travelling abroad for the
implementation
global amount/info not yet available
for project staff travelling in the country with
over night stays away from residence
global amount/info not yet available
for project staff attending conf/seminart
global amount/info not yet available
on 2 international flights a year
monthly cost for field missions
average of 500 Egypt to Europe
average of 100 a month
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Annex B - Budget
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3. Expected sources of funding & summary of estimated costs1
Amount
EUR
Percentage
%
Expected sources of funding
EU/EDF contribution sought in this application (A)
Other contributions (Applicant, other Donors etc)
Name
Conditions
6
Revenue from the Action
To be inserted if applicable and allowed by the guidelines:
In-kind contributions
5
Expected TOTAL CONTRIBUTIONS
Estimated Costs
Estimated TOTAL ELIGIBLE COSTS
2
(B)
EU/EDF contribution expressed as a percentage of total eligible costs
4
(A/B x 100)
To be inserted if applicable and allowed by the guidelines:
Taxes/In-kind contributions
5
Estimated TOTAL ACCEPTED COSTS
3
(C)
EU/EDF contribution expressed as a percentage of total accepted costs4 (A/C x 100)
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Budget Preparation
• Only eligible costs can be covered by a grant.
• The budget is a cost estimate
• No profit should be made
• The costs are not already covered by other sources of
funding (no double funding)
• Provide a realistic and cost-effective budget
• The budget may include a contingency reserve not
exceeding 5% of the estimated direct eligible costs
• The budget may include a indirect costs not exceed 7% of
the estimated total eligible direct costs
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Ineligible Costs
• Debts and debt service charges (interest);
• Purchases of land or buildings.
• Costs financed by another action or work programme
receiving a Union (including through EDF)
• Currency exchange losses.
• Credit to third parties.
• Salary costs of the personnel of national administrations.
--------------------------------------------------
The Eligible and Non-Eligible Costs are indicated
fully in the Grant Guidelines.
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Application Preparation & Submission
• Application must be submitted in 4 copies
1 Original
3 Copies
1 CD
=
FA+CN
Budget
+
• The complete application form (Part A: concept note and Part B: full
application form), budget must also be supplied in electronic
format (CD-ROM).
• The electronic file must contain exactly the same application as the
paper version enclosed.
• The Checklist and the Declaration by the applicant must be
enclosed in the envelope.
• Each applications has to be sent separately.
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Checklist
BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING CRITERIA HAVE BEEN
MET IN FULL AND TICK THEM OFF
PART 1 (ADMINISTRATIVE)
1.
2.
3.
4.
5.
Tick the items
off below
Yes
No
The correct grant application form has been used.
The Declaration by the Applicant has been filled in and signed.
The proposal is typed and is in English
One original and 3 copies are included
An electronic version of the proposal (CD-Rom) is enclosed
6. Each co-applicant has completed and signed the mandate and the mandate is included.
7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement
??
??
8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.
9. The logical framework has been completed and is enclosed.
Not
Applicable
PART 2 (ELIGIBILITY)
10. The duration of the action is between 1 months and 18 months (the minimum and
maximum allowed).
11. The requested contribution is between 10,000 EURO and 25,000 EURO
12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs
13. The total amount of financing requested on the basis of simplified cost options does not
exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.
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38
Application Preparation & Submission
• Applications must be submitted in a sealed envelope by
registered mail, private courier service or by hand-delivery
• Applications sent by fax or by e-mail will be
The outer envelope must bear
The title of the Call for Proposals
The full name of the applicant
The address of the applicant
Not to be opened before the opening session
‫ال يمكن فتح العطاء قبل جلسة فتح العروض‬
Project Implementation Office of the SRTD II Project
Higher Council for Science and Technology
P.O. Box 36 - Jubaiha – 11941
JORDAN
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Indicative Time Table
DATE
TIME
Deadline for requesting any clarifications
December 7th 2014
14.00 hours
Deadline for Clarifications from the PIO
December 17th 2014
14.00 hours
Initiation Stage
Deadline for submission
December 28th 2014 14.00 hours
Evaluation and selection Stage
(Step 1)
• OPENING THE APPLICATIONS
• ADMINISTRATIVE CHECKS
• CONCEPT NOTE EVALUATION
January 2015
(Step 2) Evaluation of the Full Application
February 2015
(Step 3) Notification of award
February 2015
Contract signature
February 2015
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41
Evaluation and Selection
STEP 1: Administrative Checks and Concept Note Evaluation
• Compliance with deadline
• CN satisfies all criteria in points 1 – 5 of the Checklist
If any of the requested information is missing or is incorrect, the
application may be rejected and the application will not be evaluated further
PART 1 (ADMINISTRATIVE)
Yes
No
1. The Correct grant Application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is Typed and in English Where more than one language is
allowed, the proposal is drafted in the language most commonly used by the target
population in the country in which the action takes place.
4. One Original and 3 Copies are included
5. An electronic version of the proposal (CD-ROM) is enclosed
Application passing Admin check
Evaluation on RELEVANCE and DESIGN
42
BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING CRITERIA HAVE BEEN MET
IN FULL AND TICK THEM OFF
PART 1 (ADMINISTRATIVE)
Tick the items
off below
Yes
No
1. The correct grant application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is typed and is in English
4. One original and 3 copies are included
5. An electronic version of the proposal (CD-Rom) is enclosed
6. Each co-applicant has completed and signed the mandate and the mandate is included.
7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement
??
??
8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.
9. The logical framework has been completed and is enclosed.
Not
Applicable
PART 2 (ELIGIBILITY)
10. The duration of the action is between 1 months and 18 months (the minimum and
maximum allowed).
11. The requested contribution is between 10,000 EURO and 25,000 EURO
12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs
13. The total amount of financing requested on the basis of simplified cost options does not
exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.
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Concept Note Evaluation
Section & subsection
1. Relevance of the action
Sub-score
1.1 How relevant is the proposal to the objectives and priorities of the Call for
Proposals?*
5x2*
1.2 How relevant to the particular needs and constraints of the target country(ies) or
region(s) is the proposal (including synergy with other EU initiatives and avoidance
of duplication)?
5x2*
1.3 How clearly defined and strategically chosen are those involved (final beneficiaries,
target groups)? Have their needs been clearly defined and does the proposal
address them appropriately?
5
1.4 Does the proposal contain specific added-value elements, such as environmental
issues, promotion of gender equality and equal opportunities, needs of disabled
people, rights of minorities and rights of indigenous peoples, or innovation and
best practices and the other additional elements indicated under 1.2. of these
Guidelines
5
2. Design of the action
Sub-score
2.1 How coherent is the overall design of the action?
In particular, does it reflect the analysis of the problems involved, take into account
external factors and relevant stakeholders?
5x2**
2.2 Is the action feasible and consistent in relation to the objectives and expected
results?
5x2**
TOTAL SCORE
30
20
50
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Evaluation and Selection
STEP 1: Administrative Checks and Concept Note Evaluation
• Only the Concept Notes with a score of at least 30 will be
considered for pre-selection
Letters will be sent indicating whether
I.
Application was submitted by deadline
II. Concept Note was evaluated and results of evaluation
Based on outcome of STEP 1 the applicants will know
I. If their Concept Note was successful
II. If their Concept Note was not successful and WHY not
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Evaluation and Selection
STEP 2: Full Application Evaluation
There are two types of evaluation criteria
1. The selection criteria help to evaluate the Applicants
a) Operational capacity
b) Financial capacity
2. The award criteria help to evaluate the Applications
Objectives of the action
Priorities of the action
Relevance of the action
Quality of the action
Expected impact
Sustainability and cost-effectiveness
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If the score for at
least one of the
subsections
under section 1
is 1
If the total score
for section 1 is
less than 12
points
the application
will be
rejected.
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Evaluation and Selection
STEP 3: Verification of eligibility of the Applicants
 Performed ONLY for the applications that have been selected
according to their score
 The Declaration by the applicant will be cross-checked with the
supporting documents .
……………Final……………..
Notification of the Contracting Authority Decision
The applicants will be informed in writing of the Contracting
Authority’s decision concerning their application
If the application been rejected, will be informed of the
reasons for the negative decision
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Questions may be sent by e-mail
[email protected]
[email protected]
published on the website of the Delegation of the European
Union in Jordan http://eeas.europa.eu/delegations/jordan/
and on SRTD II website – srtd.hcst.gov.jo
Main essential Roles
• Respect the principles of Transparency and Equal Treatment
• No answer to questions related to the Content of Specific Proposals
• No answer to questions related to Eligibility of a Specific Applicant
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Thank You
Deadline for submission
December 28th 2014
14.00 hours
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