RISK ASSESSMENTS
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A Risk Assessment identifies hazards that may cause harm and then identifies the control measures that will reduce the risk to acceptable
levels.
Risk Assessments are a legal requirement and should be recorded and reviewed
Risk Assessments illustrate good practice forethought planning and collective expertise. They are most effective when discussed with
colleagues before writing and during recording.
The Event Manager (Person with overall responsibility) should then ensure that those Risk Assessments are appropriate, or should make any
necessary additions or changes. The dated signature by the Event Manager confirms that all staff/adults on the visit have read, understood
and adopted the written Risk Assessment.
Suitable briefings must be given for the 6 key areas below to all relevant people.
The Risk Assessment process must be seen as ‘on-going’ and ‘dynamic’.
In other words, professional judgements and decisions regarding safety will need to be made during the activity. If the
control measures aren’t sufficient, the activity must not proceed.
There are 6 Key areas are identified where potential hazards may occur.
1. Type of Group
2. Staffing
3. Equipment
4. Venue/Environment
5. Travel
6. Emergency Procedures
These are the areas that must be reviewed before final approval is granted.
All visits have potential hazards and risk to staff and participants, therefore the control measures identified should be sufficient to reduce the risk
to acceptable levels. If the control measures aren’t sufficient, consideration must be given to absolute ‘cut off criteria’ and the activity must not
proceed. In addition there must always be an alternative activity (Plan B), prepared and risk assessed. The control measures identified on a form
are the written evidence that the six key areas above have been considered.
RISK ASSESSMENT
School/Club: ……………………………………….
Name of Event:
Age range of participants:
Gender ratio:
Venue:
Total number of participants:
Event Manager:
Coach/Adult(s) in position of responsibility and
responsible for event supervision & safety:
Date of event(s):
Participants with additional needs
(medical/dietary/learning)
List: (Attach additional forms with relevant information and
management procedure. Additional Risk Assessment as necessary)
ASPECTS TO CONSIDER
(List only actual hazards)
6 Key areas are identified below where potential hazards may
occur. These are the areas that must be reviewed before final
approval is granted.
CONTROL MEASURES
Written evidence that the six key areas have been considered
Suitable briefings are to be given for all 6 key areas to the relevant people.
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1. Type of Group
Ratios, special educational and medical needs.
Violence to staff / behavioural management
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Smoking
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Activity level will be matched to group experience, environmental conditions and
appropriate ratios.
Supervision levels and suitable specialist staff are employed. Working ratios are as
detailed in the policy as a minimum but supervision levels will be increased to
reflect the nature of the activity.
Behaviour of participants to be in line with the standards adopted by the Basketball
England Code of Ethics and Conduct. Expectations to be outlined at briefings.
Gender Issues
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Staff to be of mixed gender where appropriate. Staff available on rota basis to cover
over night supervision .Staff contact number given to parents and guardians as well
as participants in case of emergency.
2. Staffing
The nature of the activity will identify specific types of hazard which
could result in injury. Competence & suitable experience, reflecting
the activity, the venue and the type of group, is therefore essential.
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Staff in attendance with first aid kits, appropriately experienced for the roles of
supervision. Centre staff will accompany the group with suitable ratios made up with
accompanying staff. Staff will ensure regular head counts are conducted and a
member of staff will be positioned at the back of the group when walking to and
from the venue.
Ensure all staff are familiar with the Basketball England Code
of Ethics and Conduct, Safeguarding Policy and Duty of Care
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At all times the member of staff with overall responsibility will be suitably DBS
checked and trained. At least one member of staff will hold a current First Aid
certification. All staff will have a current safeguarding/child protection training
certificate/qualification.
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No individual without a current and valid DBS will be left at any time in a position of
trust or in a supervisory role with a child
3. Equipment
Suitable and sufficient materials and equipment is provided.
Equipment failure or misuse must be avoided.
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Participants will be supervised at all times when using any equipment by suitably
qualified staff
4. Venue/Environment
Accommodation Risk Assessment and
Information. Site Specific hazards
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Pre-inspection and/or detailed background knowledge has been obtained/ Venue
Risk Assessment obtained and fully reviewed by trip leader and information shared
with staff and participants. Emergency exits and procedures outlined. Appropriate
briefings relative to the hazards listed or unforeseen hazards will be delivered.
Arranged meeting point established in case of fire or other emergency at venue,
airport and accommodation.
5. Travel
Suitability of vehicle and competence of drivers. Identify main
hazards for journey and stopping points
All party members made aware of emergency procedures on the coach/vehicle.
 Seat belts worn at all times when vehicle is moving
 Hand Luggage safely stored
 No walking round the vehicle
 Procedure for leaving coach/vehicle in an emergency/break-down situation i.e. back
third first, then road side followed by pavement side last.
 Buddy group systems used at stopping points. All participants counted onto coach
after every stopping point.
 BE registered and club registered driver and supervision staff
 Appropriately licenced and qualified driver for the type of vehicle being used
 Condition of vehicle is reviewed and deemed road worthy, safe- working seat belts
and door locks, with current MOT and tax.
 Properly insured vehicle and driver
 Individuals in a supervisory role hold a clear, current DBS check with the club or
Basketball England
 Club has appropriately vetted all staff
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b.) Airport/Air Travel
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Buddy system in place for airports with headcount procedures. Safety and security
briefing with staff and participants.
Missing persons flow chart and action plan given to staff
Emergency contact number given to staff and participants in case of lost person.
6. Loss of identification/Passport
7. Emergency Procedures
Accidents and major incidents resulting in injury or other
unforeseen events.
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System in place to deal with loss of passport or identity records
Instructions given to staff and participants on document and personal safety
Knowledge of contact details for local Embassy
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Emergency procedures are in place. The trip leader understands their role and
responsibility. The trip leader has copies of forms. The trip leader has confirmed
with the staff a ‘failed to return policy’ if appropriate. The Event Welfare Plan will be
followed for serious injuries and lost participants. Emergency meeting points
established at all locations.
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All forms to be held by trip leader with a secondary leader assigned as back up.
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Medical consent and condition forms obtained and signed for every participant
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Allergy forms
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Emergency contact details for every participant
RISK ASSESSMENT
Signed: Event Manager: ………………………………………...
Date of assessment: ………………………………………..
Print Name: ……………………………………….…………..
Review 1 ……………………………….. (date and initial)
Signed: Coach/Person of responsibility: …………………………………
Review 2 ……………………………….. (date and initial)
Print Name: ……………………………………………………
Signed: Coach/Person of responsibility: …………………………………
Date: ___________________
Print Name: ……………………………………………………
Signed: Coach/Person of responsibility: …………………………………
Date:____________________
Print Name: ……………………………………………………
Signed: Coach/Person of responsibility: …………………………………
Print Name: ……………………………………………………
Date: ___________________