Club Leadership Training Program
Achieving Success as
Secretary
Standards for Success
 Help officers clearly
understand their roles
 Orient club members to better
understand club officer roles
 Aid members when evaluating
current leaders for office
 Facilitate communication when
expectations differ
1
Outside the Club Meeting
 Maintain an accurate membership roster
 Give roster to the treasurer to submit with dues
 Mail club officer list to World Headquarters within
10 days after election
 Handle general club correspondence
2
Outside the Club Meeting
 Keep club files, including the club charter,
Constitution and Bylaws, minutes, resolutions,
and correspondence
 Attend club executive committee meetings
 Attend district-sponsored club officer training
 Arrange for a replacement if unable to
attend meetings
 Prepare your successor for office
3
At the Club Meeting
 Record and read meeting minutes
 Greet members and guests
4
Your Leadership Opportunity
 Set realistic and attainable goals
 Plan how to accomplish the goals
 Delegate tasks as needed
 Monitor progress toward goals
 Coach team members
when necessary
5
Your Leadership Opportunity
Motivation
 Understand what motivates each person
 Focus on the benefit to the individual
 Make expectations clear
 Recognize their work
 Be a leader
6
Your Leadership Opportunity
Five Steps to Delegation
1.
2.
3.
4.
5.
Decide what to delegate
Decide who will do the task
Assign responsibility
Grant authority
Establish accountability
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Your Leadership Opportunity
Barriers to Delegation





Lack of confidence in others
Fear of losing control
Selfishness
Insecurity
Reluctance
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Your Leadership Opportunity
Four Steps to Coaching




Agree that a
problem exists
Discuss solutions
Agree on an action
Follow up
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Coaching a Team Member
Group
Activity
10
Record Meeting Minutes
Tools for Taking Notes
 Laptop computer
 Voice recorder
 Whiteboard or flipchart
 Paper and pen
11
Record Meeting Minutes
Suggestions for Recording Minutes

Use the meeting agenda and the Record of Regular
Meeting form

Adapt the form for executive committee and
other meetings

Create a diagram of where each person is seated
during the meeting

Record key themes of discussions

Use bullet points

Ensure that your notes will be clear to everyone

Double check your facts, proofread, and spell check
the minutes
12
Recording Meeting Minutes
Transcribing Minutes
 Transcribe minutes as soon as possible
 Use a consistent format and standard verbiage
 Add long reports or supplemental material to
the minutes as an appendix
 Record the date and sign your name
 File minutes chronologically
13
Discussion Exercises
Submitting Forms
and
When Dues are Due
14
Closing
It’s a privilege
and responsibility
15