G ro up H ote l R ese r va t ion Fo rm
(1/2)
To be used for group requests (10 rooms or more)
Please complete and return this form to MCI Amsterdam
E-mail: [email protected]
1. HOTEL RESERVATION PROCEDURE
 Complete one form per group: use the [tab] key to move forward to each field.
 Requests will be handled according to the ranking system and on a first-come, first-served basis.
 MCI Amsterdam will reply with a first proposal by Thursday October 20, 2016 at the latest, for the
requests received by Tuesday September 20, 2016 at 17:00 hrs (GMT+1).
 Very few hotels might apply slightly different policies. MCI Amsterdam will inform about the details
if applicable.
2. IDENTIFICATION
Company Name:
Contact Name:
Client you are representing*:
(this information MUST be provided)
Address:
City:
Province / State:
Postal / ZIP Code:
Country:
Phone:
Fax:
(country code - area code - number)
(country code - area code - number)
E-mail address:
* An official accreditation letter signed between your client and your company is mandatory as per EHA
regulations. We will not be able to proceed without it.
I enclose the proper documentation, proving that I have been appointed as representative.
3. HOTEL SELECTION (Please indicate room type and number of rooms per night)
Room Type
Tue
June 20
Wed
June 21
Thu
June 22*
Fri
June 23*
Sat
June 24*
Sun
June 25*
Mon
June 26
-Single
-Double
-Other (*)
TOTAL ROOMS
* Congress Days
(*) Other:
If applicable, enter the room types you request in addition to standard rooms.
Hotel Choice (see attached list of hotels):
Please indicate as many choices as possible in the order of preference
(additional space available in the “remarks” section at the end of the document)
1.
5.
Please also indicate preferred:
2.
6.
Category:
Please click to select
3.
7.
Location:
Please click to select
4.
8.
Price range:
MCI Amsterdam will make every effort to honor your choices.
EHA 2017 Housing Agency - MCI Amsterdam Office
Schipluidenlaan 4, 1062 HE Amsterdam, The Netherlands – Phone +31 (0)20 575 4220
E-mail : [email protected] - www.mci-group.com
MCI Amsterdam B.V. - VAT NL807110826B01 - KvK 33303630
(in EUR)
G ro up H ote l R ese r va t ion Fo rm
(2/2)
4. PAYMENT
In order to guarantee your reservation, the following deposit schedule is applied:
 15% of the total reservation value to confirm reservation.
 40% of the total reservation value by November 07, 2016
 30% of the total reservation value by December 16, 2016
 15% of the total reservation value by March 31, 2017
 100% of the total reservation value has to be paid by March 31, 2017
5. CANCELLATION POLICY
Cancellations are calculated on projected charges (per hotel, per night). In case of total or partial
cancellation refunds will be made according to the following schedule (less a 10% handling fee of the
total value of the rooms released):
 From confirmation to November 07, 2016: 10% of the total reservation value is non-refundable
 From November 08 to December 16, 2016: 50% of the remaining reservation value is nonrefundable
 From December 17, 2016 to March 31, 2017: 80% of the remaining reservation value is nonrefundable
 From April 01, 2017: 100% of the total reservation value is non-refundable
6. PROPOSAL & CONTRACT
MCI Amsterdam will reply with a first proposal based on requirements by Thursday October 20, 2016
at the latest, for the requests received by Tuesday September 20, 2016 at 17:00 hrs (GMT+1). Upon
receipt of a written confirmation from the Sponsors or their representing agency, a corresponding
deposit invoice will be issued. This deposit invoice will act as a contract and, once issued, payment
and cancellation conditions will apply.
NAME:
DATE:
REMARKS:
If applicable, enter any remarks you wish to communicate to the EHA 2017 Housing Agency regarding your request.
EHA 2017 Housing Agency - MCI Amsterdam Office
Schipluidenlaan 4, 1062 HE Amsterdam, The Netherlands – Phone +31 (0)20 575 4220
E-mail : [email protected] - www.mci-group.com
MCI Amsterdam B.V. - VAT NL807110826B01 - KvK 33303630