ASWC Green Fund Request Form
Requests to the Green Fund should be submitted electronically to the ASWC Finance Chair ([email protected]) or
manually to the ASWC Office drop box (Reid 210) at least three weeks prior to the date upon which notification of funding
approval/denial is needed. If you have any questions regarding this form, please contact the ASWC Finance Chair.
General Information
Requesting Group/Individual:
Today’s Date:
Name of Initiative:
Date of Initiative:
Primary Contact Person:
Email Address:
Purpose of Request
Describe the purpose of your Green Fund request. If you have sought/are receiving any funding from other sources, please
provide that information. Attach additional sheet if more room is needed. See reverse for criteria used to evaluate requests.
Projected Budget
Itemize ALL anticipated expenses, revenue, and total requested from ASWC. Attach additional sheet if necessary.
ITEM
COST
$
$
$
$
$
+
$
Other Revenue/Contributions:
-
$
Total Amount Requested from ASWC Green Fund:
=
$
For Office Use Only
Finance Chair Approval:
Amount Awarded: $
Date:
Account to Debit:
ASSOCIATED STUDENTS OF WHITMAN COLLEGE
OFFICE OF THE FINANCE CHAIR
The ASWC Green Fund
Purpose:
The Green Fund is used to transform student sustainability policy initiatives into realities that enrich the campus and the
greater Walla Walla area in practice and principle.
Relevant Policies for the Requesting Party:
I.
II.
Approval Process
a. Requests to the Green Fund will first be reviewed by the ASWC Finance Committee in their regular
weekly meeting.
b. Requests for more than $500, if approved by the Finance Committee, will then be reviewed by the
ASWC Senate at their regular biweekly meeting.
c. The required votes for approval depend on the size of the request:
$500 or less
$500-$1,000
Greater than $1,000
Finance Committee
Majority
Majority
2/3 Majority
ASWC Senate
Approval not needed
Majority
2/3 Majority
d. Decisions by the Finance Committee may be appealed to the ASWC Senate and overturned by a 2/3
majority of the Senate.
e. In the event that the Finance Committee cannot meet to address a time-sensitive request, the Executive
Council may approve any request by unanimous vote.
Restrictions
a. All requests to the Green Fund must be submitted at least 48 hours before the meeting of the Finance
Committee at which they will be reviewed.
b. Requests for use of the Green Fund during the summer must be used in transactions occurring before
the last day of classes. Requests for such use must be submitted before May 1.
c. Allocated monies from the Green Fund used for a financial return (via fundraising or another method)
must be paid back to the Green Fund once the return has been collected or by the end of the fiscal year,
whichever occurs first.
d. The consent of any implicated college entity is required before review of the request.
Consideration of Requests
The Finance Committee and ASWC Senate will favor requests that clearly meet all or most of the following
characteristics:
I.
Requests that demonstrate awareness of the limitations of ASWC’s resources and a concerted effort to reduce
costs.
II.
Requests that demonstrate the promotion of sustainability.
III.
Requests that support initiatives, events, or travel experiences that have demonstrated interest among students
across campus, and have the potential to enrich the extracurricular college experience of students with a variety
of backgrounds and interests.
IV.
Requests that are presented accurately, clearly, and professionally both in the written form of the application
and the verbal presentation to the Finance Committee and/or ASWC Senate.
V.
Requesting parties that have a history of responsible spending and campus influence or, if newly established,
demonstrate sufficient organization and planning for responsible financial management.